1. Zero emission deliveries through smart procurement
This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No
Zero emission deliveries
through smart procurement
PROCUREMENT OF INNOVATIVE SOLUTIONS FOR ZERO EMISSION URBAN DELIVERY OF GOODS AND SERVICES
Giacomo Lozzi, Polis Network
20 September 2018 | CIVITAS Forum 2018
Umea, Sweden
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

2. Freight and logistics

3. Goods distribution, shopping, service trips
Product (instant) deliveries
Waste collection
Individual trips to/from shops
Cleaning & maintenance service trips
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

4. BuyZET project
Procurement of innovative solutions for zero emission urban delivery of goods and services
10 cities involved
Core cities: Rotterdam, Oslo, Copenhagen
Observer (partner) cities: Southampton, Brussels, Bologna, Jerusalem, Bielefeld, Manchester and Munich
Timeline: Nov 2016 – Apr 2019
Website:
In CIVITAS BuyZET, three cities (Copenhagen, Rotterdam and Oslo) are testing new smart procurement approaches to influence the transportation footprint of purchased services, goods and vehicles.

5. Why procurement?
Rules to procure external services and goods according to ‘green’ standards:
Signals to UFT stakeholders to improve their sustainability standards in order to participate in public tenders
Example of good practice, triggering a virtuous circle for behaviour change (‘practice what you preach principle’).
Advantages:
Soft measure (incentives, demand management)
Relatively low-cost
Powerful leverage, public-driven
Public procurement for freight and Eco-labels are also an effective and relatively low-cost solution and, in some respects, they follow the same principles as the UFT demand management category: the use of the procurement leverage and recognition schemes (including eco-labelling) potentially enhance safety and reduce emissions. Indeed, public administrations might set rules to procure external services according to certain “green” standards: in this way, they i) give signals to UFT stakeholders to improve their sustainability standards in order to participate in public tenders, and ii) give an example of good practice, triggering a virtuous circle that allows them to frame these choices in the framework of behaviour change campaigns (‘practice what you preach principle’).
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

6. Transport and procurement
Almost all procured contracts involve transportation

7. Procurement categories
2. Purchased transport services
3. Other goods and services
1. Own fleet
Garbage trucks
Office car fleet
Maintenance staff …
Bus services
Social transportation
School transport …
Construction
Road maintenance
Office supplies
Cleaning services
School catering …
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

8. BuyZET – Activities
Phase 1: Identify goods and service procurement areas with highest ‘transportation footprint’ (Footprint mapping) Select two procurement areas to focus on
Phase 2: Carry out extensive market consultation and research for each procurement area
Develop buyers groups if possible
Prepare innovative procurement plans for each area
Step 1 – Identifying the transportation footprint of our procurement Each city has studied the transportation impacts of different types of procurement activities following different methodologies being developed within the project. These activities are divided into three categories, differing according to the transport ownership and type of service provided.
Each city has then identified identify two priority procurement areas to focus on for the project.
Step 2 – Developing innovative procurement plans
For each procurement priority area, the cities will explore potential innovative procurement solutions by:
Establishing a constant dialogue with all relevant market actors in the supply chains of the selected procurement areas
Engaging with other cities
Exploring best practice from across Europe
Forming Buyers Groups to launch joint or collaborative procurement actions
At the end of this process Innovative Procurement Plans will be developed for each procurement area, to be implemented by the cities in the coming years.

9. Activities path Mapping Prioritising Selected areas Planning Mapping
The procurement transportation and emission mapping reports aim to identify and include all activities performed by cities that involve transportation. Each city within the BuyZET project – Copenhagen, Oslo and Rotterdam – has studied the transportation impacts of different types of procurement activities following different methodologies developed within the project.
Prioritizing
Copenhagen, Oslo and Rotterdam explore potential pathways to zero emission delivery for the shortlisted areas identified in the mapping report, through discussion with internal stakeholders, and dialogue with other European cities and projects. The cities identified several priority areas, which they considered the most relevant, according to various criteria, including CO2 emissions, local political focus, feasibility and replicability.
Selected priority areas
BuyZET partners defined four priority areas, and for each one of the core cities is acting as the lead – i.e. a focal point for collecting relevant information, good practice etc. These groups are:
Maintenance and repair service contracts (all cities, Rotterdam leader)
Waste collection trucks (Oslo)
Supply logistics (multiple goods) (Copenhagen – leader, Rotterdam)
Construction materials (Rotterdam)
Planning
The core project’s cities, Copenhagen, Oslo and Rotterdam aim to develop new procurement plans for the priority sectors aimed at delivering zero emission deliveries and services.
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

10. PHASE 1 Footprint mapping
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

11. Footprint mapping - results
Oslo
10%
10% 6%
74%

12. Footprint mapping - results
% CO2 emissions per category
Category
CPH
OSLO
RDAM
1. Own fleet 6%
10%
23%
2. Purchased transport services
79%
84%
68%
3. Other goods and services
15% 9%

13. Criteria for procurement areas selection
Meaningful: the emission reduction realised has to be significant.
Doable: it has to be possible to realise the changes.
Visible: the achieved results have to be clear and demonstrable to people within and outside the organisation.
Potential for snowball impact on the wider impact
Replicability within the organisation

14. Overview of Priority Areas for all Cities

15. PHASE 2 Market consultation and research for each procurement area
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

16. Which solutions has Copenhagen discussed for each priority area?
Exploring potential pathways to zero emission delivery:
Consolidation of deliveries from several suppliers
Set up and use of a consolidation platform
Consolidation of orders placed
Exploring how to pool orders within one of the big procurement areas (e.g. ICT equipment)
Repair and maintenance service
Use of cargo bikes
Use of environmental criteria
Use of electric bikes
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

17. Which solutions has Oslo discussed for each priority area?
Exploring potential pathways to zero emission delivery:
Repair and Maintenance Service
Use of strict environmental criteria in tenders
Innovation partnership
Storage areas for suppliers
Promoting suppliers with short travel distance
Designated EVs chargers in delivery locations
Assistance to suppliers in applying for financial funding
Industrial Waste collection
Decrease waste and enable circular procurement
New citywide framework agreement
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

18. Which solutions has Rotterdam discussed for each priority area?
Exploring potential pathways to zero emission delivery:
Construction material
Use of low emission vehicles
Set up of a consolidation hub
Transport by ship
Repair and maintenance service
Using a green fleet certification system (EcoStars) for their current maintenance contracts
Extension of the contracts dependent on the contractor showing sufficient progress
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

19. From theory to practice: stakeholder engagement
Cooperation inside the municipality
Get a complete overview over current service contracts for all agencies in the municipality
Dialogue with cities that already have implemented these measures
Market dialogue and engagement with logistics operators ans suppliers:
on the existing and potential contracts
on a shift to delivery at a hub instead of directly to working locations
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services

20. Discussion Any experience on (smart) procurement for transport?
Mapping results:
Have you ever done something similar?
Similarities/differences wrt BuyZET cities?
Priority areas (Building and facility maintenance and repair services, Consolidation of deliveries, Industrial waste collection, Construction material transportation):
Relevant for you?
Best practices to share?

21. Get involved Sign up to our Interest Group:
Access to project meetings and study visits
Participation in regular city update and thematic webinars
Further updates on project activities
Opportunity to join buyers groups
Identify and engage with other public/private buyers = collaborative procurement actions

22. Contact us Reach us: For more information: Partners:
Visit the project website: Join the discussion at the BuyZET Procurement Forum Group: Follow BuyZET on Join the BuyZET LinkedIn Group: BuyZET Project
Giacomo Lozzi Urban Freight Coordinator, Polis Network Phone: Simon Clement BuyZET Co-ordinator, ICLEI – Local Governments for Sustainability Phone: /
Partners:
BuyZET – Procurement of innovative solutions for zero emission urban delivery of goods and services