1. Background and objectives of the programme Eligibility criteria
Non-State Actors and Local Authorities in Development Actions in LEBANON
Background and objectives of the programme
Eligibility criteria
How to apply ?
Evaluation and selection process
Calendar
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

2. BACKGROUND and OBJECTIVES
The programme : Non-state actors and local authorities in Development
Objectives : Support to development actions, to be implemented by Non-State-Actors (NSA) or Local Authorities (LA), in close cooperation with the local communities and the most vulnerable population groups, aiming at promoting an inclusive and empowered society in partner countries
Actions in Lebanon
The global objective of this Call for Proposals is to “support actions aimed at promoting an inclusive and empowered society in Lebanon.”
The specific objective of this call for proposals is to support actions submitted by Municipalities and/or Unions of Municipalities which aim at promoting an inclusive and empowered society in Lebanon.
Allocation of € for Lebanon
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

3. Actions exploring synergies and cooperation between LA and NSA
PRIORITIES
Actions under the mandate and responsibilities of the local authorities, such as :
territorial planning, land use, urban strategic planning,
risk prevention,
local finance, tourism, culture, environment protection and other public social services.
Actions exploring synergies and cooperation between LA and NSA
Actions aiming at strengthening the capacity of the LA
Actions aiming at increasing efficiency in services delivering
Actions aiming at increasing role and recognition of the LA in regional development, in the public investment programme and in sectoral policies.
Actions must take place in Lebanon
LA must be in charge and control of the actions
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

4. Number of applications
ALLOCATION
Size of grants
minimum amount: EUR
maximum amount: EUR
Minimum percentage: 50% of the total eligible costs of the action
Maximum percentage: 90% of the total eligible costs of the action for the Lebanese Local Authorities
Maximum percentage: 75% of the total eligible costs of the action for the European Local Authorities
Duration of the action
Between 24 and 60 months
Number of applications
Only one (1) application per applicant
An applicant may not be partner in another application
Partners may not take part in more than one application
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

5. ELIGIBILITY OF APPLICANTS and PARTNERS
be a municipalities and/or Union of municipalities from a Member state of the European Union or from Lebanon.
be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary
PARTNERS
Non State actors from Lebanon or EU
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

6. Registration in Pador
Prior registration in PADOR obligatory = on-line database in which organisations register themselves and update regularly their data, through the Europeaid website.
For the 1st step (concept note) : only the Applicant must register in PADOR
For the 2nd step (full proposal) : All the partners must also register in Pador
All questions related to PADOR registration should be addressed to the PADOR help desk:
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

7. Concept note (only 4 pages) Full proposal (more developed)
How to Apply ?
Two phases :
Concept note (only 4 pages)
Full proposal (more developed)
CONCEPT NOTE : What do you have to send ?
Concept note
Checklist
Declaration of the applicant signed
Applicants must apply in English or French
Only a estimation of the contribution requested from EU
Use the template
One (1) original and two (2) copies + electronic version
No annexes
The deadline for the submission of Concept Note is 11/01/2012 at 3:00 pm at EU Delegation
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

8. How to present the CONCEPT NOTE
The outer envelope must bear the reference (EuropeAid/132094/L/ACT/LB) and the title of the call for proposals “Non-State Actors and Local Authorities in Development - Actions in LEBANON”.
together with the full name and address of the applicant, and the words "Not to be opened before the opening session" or/and “Ne pas ouvrir avant la séance d’ouverture” or/and "يمنع فتح هذا المغلف قبل جلسة فض العروض".
Concept Notes must be submitted in a sealed envelope by registered mail, private courier service or by hand-delivery at the address below:
Délégation de l'Union Européenne en République Libanaise
B.P. 11 – 4008 – Riad El Sohl – Beyrouth
Immeuble 490 Harbor Drive – Avenue Charles Hélou – Saïfi – Beyrouth
Concept Notes sent by any other means (e.g. by fax or by ) or delivered to other addresses will be rejected
Applicants must verify that their Concept Note is complete using the Checklist for Concept Note (Part A section 2 of the grant application form).
Incomplete concept notes may be rejected
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

9. EVALUATION of the CONCEPT NOTE
All Concept Notes (arrived on time) will be assessed.
A list will be established with the proposed actions ranked according to their total score (see the evaluation criterias in the Guidelines).
First, only the Concept Notes which have been given a score of a minimum of 30 points will be considered for pre-selection.
Secondly, the list of Concept Notes will be reduced in accordance to the ranking to those whose sum of requested contributions amounts a total of €
Following the Concept Note evaluation, EU will send a letter to all applicants, indicating :
whether their application was submitted prior to the deadline,
whether the Concept Note were evaluated and the results of that evaluation.
The preselected applicants will subsequently be invited to submit full application.
There will be an other information session for the preselected applicants
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

10. Indicative time table - Deadline for submission of Concept Notes
:00 p.m.
- Information to applicants on the opening & administrative checks and concept note evaluation (step 1) *
- Invitations for submission of Full Application Form *
- Deadline for submission of Full Application Form *
- Information to applicants on the evaluation of the Full Application Form (step 2) *
- Notification of award (after the eligibility check) (step 3) *
- Contract signature *
* Provisional date
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.

11. - Only Part A – Concept note – should be filled in.
Advices
- Only Part A – Concept note – should be filled in.
- Do not forget to fill in all the informations : amount of contribution requested, number of month, reference Pador.
- The Declaration by the applicant for concept note (page 10 of the grant application form) must be signed and the text should not be removed. Otherwise the application will be excluded
- The check-list should be filled-in.
- Applicant OR partner – ONE proposal
Applies to both Budget & EDF
The procedure for evaluation call for proposals has been reversed.
Until the new PRAG 2006, we started with the administrative & eligibility check. As you know, this requires a lot of resources and can be quite time-consuming. And the result is often that many proposals are rejected because they have not submitted all the documents required and no one looks further at the technical proposals.
With a view to increase effectiveness (ie get better results) and efficiency (ie focusing on evaluating technical quality first rather than administrative matters) we have introduced the following changes:
Eligibility check after evaluation
Concept notes
In both the open calls for proposals and in restricted calls for proposals, applicants will have to fill in a concept note in order to give an executive summary of the project, and to answer to questions related to the relevance of the proposal, its methodology and sustainability and the operational capacity and expertise of the applicant and his partners. This concept note is part of the application form in open calls, and replaces the former preliminary proposal for the restricted calls.
Redrafting of application forms
The aim is to make them clearer and better specifying administrative requirements to reduce the risks of errors by applicants
Grants of low amount ( less or equal EUR )
Publication
Only international calls. Publication of the Guidelines. No publication of the notice of calls for proposals.
Standardised reporting
Publication of a template for narrative and financial reporting by grant beneficiaries
This new template allows for standardised reporting for all contracts, replacing the sometimes conflicting requirements of Delegations. It is foreseen to provide that this template may also be used by grant beneficiaries under ongoing contracts, to the effect that the Commission should not reject a report on the sole ground that it conforms to this template rather than to any other currently applicable requirement.
Expenditure verification
Publication of standard terms of reference for “expenditure verification” by auditors:
The audit certificates have been questioned by auditors, services and NGOs. The new template details the “agreed upon procedure” which auditors have to follow to verify expenditures incurred.