1. Introduction to Projects
and System Analysis

2. What is a project?
A project, in business and science, is a collaborative enterprise, involving research or design, that is carefully planned to achieve a particular aim.
It is temporary, rather than permanent, social system constituted by teams within or across an organization to accomplish particular tasks under time constraints.

3. Project Stakeholders
Are those entities within or outside an organization which
sponsor a project, or
have an interest or a gain upon a successful completion of a project
may have a positive or negative influence in the project completion

4. Project Stakeholders
The following are examples of project stakeholders:
Project leader
Project team members
Upper management
Project customer
Resource managers
Line managers
Product user group
Project testers

5. Project Team Members

6. Project Team Members

7. Systems Analysis & Design
Strategic Planning – A Framework for IT Systems Development
Strategic planning is the process of identifying long-term organizational goals, strategies, and resources
Strategic Planning Overview
SWOT analysis

8. Key Factors to Ensure Project Success
Business Case
Critical Success Factors
Planning
Team Motivation
Saying NO
Avoiding Scope Creep
Risk Management
Project Closure

9. Key Factors to Ensure Project Success
Business Case
The business case is the justification for the project and should list the expected benefits.
This is something everyone involved in the project can focus on and the reason why the project is taking place.

10. Key Factors to Ensure Project Success
Business Case
It should describe the project clearly, provide the justification to proceed, and estimate the project’s financial impact.

11. Key Factors to Ensure Project Success
Critical Success Factors
These are the must have items that the project needs to achieve.
Define with the customer the Critical Success Factors that will make the project a success.

12. Key Factors to Ensure Project Success
Planning
Time spent planning is time well spent.
All projects must have a plan with sufficient detail so that everyone involved knows where the project is going.

13. Key Factors to Ensure Project Success
Planning
A good plan provides the following benefits:
Clearly documented project milestones and deliverables
A valid and realistic time-scale
Allows accurate cost estimates to be produced
Details resource requirements

14. Key Factors to Ensure Project Success
Planning
A good plan provides the following benefits:
Acts as an early warning system, providing visibility of task slippage
Keeps the project team focused and aware of project progress

15. Key Factors to Ensure Project Success
Team Motivation
A motivated team will go that extra mile to deliver a project on time and to budget.
Keep your team motivated by involving them throughout the project and by planning frequent milestones to help them feel they are making progress.

16. Key Factors to Ensure Project Success
Team Motivation
Communication is the key here, so let your team know when they are performing well, not just when they are performing badly.

17. Key Factors to Ensure Project Success
Saying NO
Never promise anything you know you can't deliver, you are just storing up problems for later.
Stick to your guns no matter how senior or important the person is, they'll thank you for it later.

18. Key Factors to Ensure Project Success
Avoiding Scope Creep
A scope creep refers to the uncontrolled changes or continuous growth in a project's scope.
Ensure that you set expectations correctly at the outset of the project and clearly define what is in and out of scope. Record it in the key project document.

19. Key Factors to Ensure Project Success
Risk Management
Produce a risk log with an action plan to minimize each risk and then publish it to all the key stakeholders in your project.

20. Key Factors to Ensure Project Success
Project Closure
Remember that projects have a finite life.
At the end of a project be firm, agree with the customer that the Critical Success Factors have been met, the project delivered, tested, released and ask them to sign the project off.
Use a Customer Acceptance Form or User Acceptance Form

21. Information Systems Projects
Main Reasons for Systems Projects
Systems request
Improved service
Support for new products and services
Better performance
More information
Stronger controls
Encryption and biometric devices
Reduced cost

22. Information Systems Projects
Factors that Affect Systems Projects
Internal Factors
Strategic plan
Top managers
User requests
Information technology department
Existing systems and data

23. Information Systems Projects
Factors that Affect Systems Projects
External Factors
Technology
Suppliers
Customers
Competitors
The economy
Government

24. The Systems Analyst Position
A systems analyst investigates, analyzes, designs, develops, installs, evaluates, and maintains a company’s information systems.
On large projects, the analyst works as a member of an IT department team.
Smaller companies often use consultants to perform the work.

25. The Systems Analyst Position
Responsibilities
Translate business requirements into practical IT projects to meet needs
Required Skills and Background
Solid communication skills and analytic ability
Certification

26. The Systems Analyst Position
Required Skills and Background
Career Opportunities
Job titles
Company organization
Company size
Corporate culture
Salary, location, and future growth

27. QUESTIONS AND COMMENTS?