1. 2011-12 Grade 3 Midyear Promotion (GTMYP)
Screencast Training Session
Program Guide:

2. What is the grade 3 midyear promotion (GTMYP)?
An assessment that complies with the established criteria of the Florida’s public school student progression law.
Students must demonstrate reading proficiency as required by Section , Florida Statute.
Students may take the GTMYP only one time during this administration window.
Offered November 15-16, 2011.
ITBS Complete Battery, Form C, Level 10.
All materials must be returned at the conclusion of testing and may not be stored at the school site.
Program Guide 4

3. Ways to Demonstrate Reading Mastery for Grade 3 Promotion
Spring 2011 FCAT 2.0 Reading test
or,
Spring 2011 Grade 3 Student Reading Portfolio
Spring 2011 Alternative Standardized Reading Assessment
Summer 2011 Alternative Assessment for Grade 3 Promotion
Grade 3 Mid-Year Promotion
Program Guide 4

4. Students To Be Tested
All retained third grade students who met specific criteria on the Summer 2011 Alternative Assessment for Grade 3 Promotion (AAGTP), defined as a percentile rank score at or between the 40th and 44th percentile.
Retained 3rd grade students who did not participate in the Summer 2011 Alternative Assessment for Grade 3 Promotion (AAGTP).
Students who have demonstrated substantial progress in class and are recommended by their teacher, may participate at the school administrator’s discretion.
Program Guide 6

5. Schedule of Activities
October 31
SAET will send selected schools the list of eligible students.
October 31 – November 4
View Screencast Training for test chairpersons.
November 7
(New) Complete the electronic Screencast Verification form at
November 7-10
Elementary and K-8 Centers: Pick up/order testing materials.
Pick up GTMYP materials at TDC by 3:30 pm.
November 8
Distribute parent letters to all eligible students.
November 11
Print generic answer sheets via Edusoft.
Program Guide 5

6. Schedule of Activities, cont.
November 15
Administer GTMYP test to all eligible, retained 3rd grade students.
November 16
Make-up administration for the GTMYP, as necessary.
November 16-18
Scan answer sheets via Edusoft and print student lists.
Evaluate students’ eligibility for promotion.
November 18
Return all GTMYP materials to the Test Distribution Center by 3:30 pm.
Fax a written account of any breaches of security or testing irregularities to SAET at
Program Guide 5

7. Schedule of Activities, cont.
November 21
SAET will principals the School Listing of Student Results.
November 23
Notify SAET to override any promotion decisions.
Week of November 28
Attendance Services will update ISIS to reflect approved promotions.
Program Guide 5

8. Accommodations Accommodations must be provided to:
Students with disabilities (SWD) who have current IEPs
Students with current Section 504 plans
English language learners (ELLs), Levels 1-4
Test MUST NOT be read to students
Program Guide 6-8

9. Accommodations English Language Learners (ELLs)
Flexible Setting
Flexible Timing
Assistance in Heritage Language
Dictionary
Program Guide 6-7

10. Accommodations Students with Disabilities and Section 504 Plan Students
Flexible Setting
Flexible Timing
Recording of Answers
Flexible Presentation
Revised Format (call TDC to request)
Program Guide 7-8

11. Receiving and Preparing Materials for Testing
Schools will pick-up/order directions for administration and test booklets.
Verify counts of testing materials received using the Packing Slip and Return Form* located in Box #1.
Report missing materials immediately to TDC.
Contact TDC for additional materials, if needed.
Securely store all test materials.
*Keep this form and use to return materials.
Program Guide 8

12. Testing Materials Test Booklet
Edusoft Answer Sheet
Print answer sheets for eligible students.
The 7 digit M-DCPS student ID must be hand gridded.
Student name must be written at the top of the answer sheet.
Students will record answers directly on the answer sheet.
Test Booklet
The Complete Battery, Level 10 which contains the Reading Comprehension subtest.
Test Booklets are re-used, so students may NOT write or mark answers directly in the booklets.
Program Guide 8-9

13. Sample Edusoft Answer Sheet
Student Name
ITBS C Complete Level 10 Reading Comprehension
November 2010
Student 7-digit ID#
Begin here
Program Guide 9

14. Training School Test Administrators and Proctors
Carefully select test administrators/proctors
Training should include:
Students to be tested
School’s testing schedule
Adhering to the Directions For Administration (DFA)
Test Timing and subtest to administer
Providing accommodations
Ensuring optimal testing conditions
Test invalidations
Program Guide 10

15. Distribution & Tracking of Materials
Test booklets and Directions for Administration (DFA) are secure materials but do not include security numbers.
Inventory materials on receipt and report discrepancies immediately to the Test Distribution Center at
Use Teacher Count Sheets to account for test materials distributed to test administrators.
Test administrators must report discrepancies in counts to test chairperson.
Monitor to ensure procedures are being followed in each testing room.
Program Guide 11 and 32

16. Administering the Test
Maintain security procedures.
Morning administration is recommended.
If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment.
Program Guide

17. Important GTMYP Test Administration Information
Reading Comprehension
Time Limits
Test Book Pages
Item Numbers
Part 1*
25 Minutes
Pages 7-13
Items 1-20
Part 2*
30 Minutes
Pages 14-20
Items 21-41
*Both parts must be completed to receive a score.
Program Guide 11

18. Absences and Invalidations
Record student name on Record of Absences, Exemptions, and Invalidations Form.
Make-up sessions can be given any day during the testing window.
In the event of an invalidation of a group of students, call SAET, at , immediately.
Program Guide 12 and 31

19. Damaged Test Booklet or Answer Sheet Procedures
Transfer all student identification information and student responses onto a new answer sheet and shred the damaged document.
Verify that all transferred information has been correctly gridded and process for scoring.
Test booklets that become soiled due to illness should be reported to SAET at and securely destroyed at the school site.
Write “DAMAGED” across the front of any test booklet which is damaged or written on and return it to the TDC as directed.
Program Guide 13

20. Scanning Answer Sheets and Printing Results
Answer sheets will be scanned via Edusoft.
Only the GTMYP designee will have access to the GTMYP Edusoft folder.
Print a student list from each scanning session, showing each student’s number correct score (raw score).
A student must obtain a raw score of 24 or higher in order to be considered for promotion.
At the end of the testing window, the District will provide a listing of student results to each school. Please, verify that all students tested at your school are included.
The District will promote students who have met the GTMYP criteria. Schools may override promotions by contacting SAET.
Program Guide

21. Returning Testing Materials
Place the originals of the following completed forms in a return envelope, in Box 1 and retain copies for your records.
TDC Packing Slip and Return Form
All Record of Absences, Exemptions, and Invalidations forms
All Teacher Count Sheets
School Procedural Checklist
Returning Testing Materials
Program Guide

22. Sample TDC Packing Slip and Return Form
Complete this portion
to return materials.
Program Guide and 33

23. REMINDERS
Complete the GTMYP Screencast Verification Form at to validate your training. Review the student listing of results and fax to SAET with promotion decisions recorded for each student.

24. Sources of Information
Administration of the GTMYP
Ms. Mayda Cabeza, Director I
Request/Pick Up/Return Materials
Ms. Magaly Hernandez, Supervisor I
Edusoft
Ms. Thomasena Johnson-Hudson (Edusoft)
Ms. Linda Trupia, District Supervisor (M-DCPS)
Program Guide 35