1. Data Pipeline Town Hall April 4th 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Report Card March Directory Civil Rights Data Collection Special Education IEP Special Education Discipline READ Collection

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week Application and School Code Changes)
RITS
EDIS
Periodic
Designated Agency
Report Card March
READ
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link (for migrant students) 9

10. Open Data Pipeline Collections
5/10/2019
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot (for migrant students)
Coming Soon
Student End of Year 10

11. School Discipline and Attendance

12. Identity Management Roles
To have access to the SDA periodic collection, one of the following 3 roles would need to be assigned to you by your Local Access Manager: If you plan to ‘do it all’ – you will want the SDA~LEA Approver Role
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data
SDA - Annette Severson -

13. SDA - Annette Severson - severson_a@cde.state.co.us
Collection Dates
Date
Event
April 17th (Wednesday)
Collection opens-
begin uploading to verify files are being created correctly with accurate information
April 23rd (Tuesday)
Webinar training from am
and call in number:  
May 15th (Wednesday)
Webinar training from 1-2 pm
June 14th (Friday)
Suggested Date for having all files uploaded
June 28th (Friday)
Deadline for SDA to be finalized
SDA - Annette Severson -

14. SDA Files
Count of Firearm Possessions by School with Action Taken
Count of Attendance by Student Demographic Information
Required for All Public Schools
Count of Students Disciplined by Demographic Information
Count of behaviors by school with Action Taken
Count of Allegations by School for CRDC
Discipline by Action
Discipline by Student Demographic
Firearm (GFSA) Discipline
Attendance Data
SDA - Annette Severson -

15. SDA - Annette Severson - severson_a@cde.state.co.us
What must be Reported?
All (includes special education) students disciplined during the school year
All student attendance info- count of days and partial days
Include the student and incident:
If the student is disciplined with a Classroom Suspension, In-School Suspension, Out of School Suspension, Expelled, or Referred to Law Enforcement regardless of behavior code OR
If the incident would fit a behavior code other than code 12- Other Violation of Code of Conduct
SDA - Annette Severson -

16. Attendance Data File – 2019-2020 Updates
Attendance Data File will no longer be included in SDA
INSTEAD, there will be a new Attendance Snapshot
Attendance data fields are being added to the Student School Association file to accommodate new snapshot:
6 new fields: Total Days Attended, Total Days Excused, Total Days Unexcused, Total Possible Attendance Days, Total Days Missed Due to Out of School Suspensions, and Habitually Truant Status
Attendance information will be reported per student record, as opposed to aggregated at student demographics level
New Attendance Data Snapshot layout posted at: attendance
SDA - Annette Severson -

17. Teacher Student Data Link (TSDL)

18. PAUSED for majority of students REQUIRED for migrant students:
Collection Status
PAUSED for majority of students
REQUIRED for migrant students:
8th -12th grade only
Receiving partial or full credit for at least 1 course in your district
TSDL– Annette Severson –

19. List updated last March, will be updated again soon
Migrant Student List
Districts can view the list of students identified as Migrant with the following steps:
Data Pipeline (log in)
Cognos Report
Student Interchange folder
Open the Migrant Student List report
List updated last March, will be updated again soon
Requests has been made to have Migrant Student List report in Cognos-TSDL folder – in process
TSDL– Annette Severson –

20. Impact on LEAs without Migrant Students
Course Instructor File does not need to be uploaded
Local Course Codes are not required to be mapped within SSCC
Course Enrollment file does not need to be uploaded
TSDL snapshot does not need to be created or finalized
TSDL– Annette Severson –

21. Impact on LEAs with Migrant Students
Course Instructor File does not need to be uploaded
Local Course Codes must be mapped via Statewide Standard Course Code System (SSCC) for any 8th – 12th grade courses attended by migrant student(s)
Course Enrollment file must be uploaded for 8th-12th grade migrant students only
TSDL snapshot must be created and finalized for the migrant students
TSDL– Annette Severson –

22. November 2018 January 2019 June 2019 Timeline SSCC Open – Map Courses
TSDL Interchange Open – Upload Migrant COE file
January 2019
TSDL Snapshot Opens- start creating Snapshot
June 2019
Migrant COE file error free
TSDL Snapshot created
Review and Finalize data
TSDL– Annette Severson –

23. TSDL Interchange Resources
Course Code Documentation found at:
TSDL Interchange Documentation found at:
Deadlines
File layouts and definitions
Defects
Business Rules
Trainings
Additional Resources – Frequently Asked Questions
Contact:
Annette Severson: or
TSDL– Annette Severson –

24. Report Card March

25. Report Card March
The Report Card March is open and will remain open until April 12th 2019.
RCMAR documents can be found at: march The documents located at this link include trainings, file layouts and definitions.
95 Districts have submitted and are done – Thank You!

26. Directory

27. Directory 4 Day School Week
4 Day School Week Application Closes May 10th 2019
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 10,
Application guide available at:
Guidance on Hours: ance/Instructional%20Hours%20Resource%20Guide_Updated_ DEC2018.pdf 27

28. Directory 4 Day School Week Dennis St. Hilaire st.Hilaire_d@cde.state.co.us
0050
BENNETT 29J
0170
DEER TRAIL 26J
0240
PRITCHETT RE-3
0260
VILAS RE-5
0310
MC CLAVE RE-2
0520
CHEYENNE COUNTY RE-5
0860
CUSTER COUNTY SCHOOL DISTRICT C-1
0880
DENVER COUNTY 1
0890
DOLORES COUNTY RE NO.2
0930
KIOWA C-2
0940
BIG SANDY 100J
0960
AGATE 300
0970
CALHAN RJ-1
1060
PEYTON 23 JT
1070
HANOVER 28
1120
EDISON 54 JT
1220
GARFIELD 16
1330
GILPIN COUNTY RE-1
1350
EAST GRAND 2
1380
HINSDALE COUNTY RE 1
1420
JEFFERSON COUNTY R-1
1460
HI-PLAINS R-23
1500
BURLINGTON RE-6J
1600
HOEHNE REORGANIZED 3
1620
AGUILAR REORGANIZED 6
1750
BRANSON REORGANIZED 82
1760
KIM REORGANIZED 88
1810
KARVAL RE-23
1828
VALLEY RE-1
1850
FRENCHMAN RE-3
1980
DE BEQUE 49JT
2010
CREEDE SCHOOL DISTRICT
2505
WELDON VALLEY RE-20(J)
2515
WIGGINS RE-50(J)
2520
EAST OTERO R-1
2535
MANZANOLA 3J
2570
SWINK 33
2610
PARK COUNTY RE-2
2660
LAMAR RE-2
2680
WILEY RE-13 JT
2710
MEEKER RE1
2740
MONTE VISTA C-8
3010
CRIPPLE CREEK-VICTOR RE-1
3050
OTIS R-3
3060
LONE STAR 101
3070
WOODLIN R-104
3080
WELD COUNTY RE-1
3146
BRIGGSDALE RE-10
3230
LIBERTY J-4
So far 49 districts have submitted their
4 day school week applications.

29. School Code Changes Items that require a form to update Directory
Request a New School Code
Request Closing a School
Request for Grade Changes
Request for Name Changes
Forms
School code changes are due June 30th.

30. Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire st
Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire
Questions Dennis St. Hilaire Phone

31. Statewide Student Information System (SIS)

32. Statewide Student Information System Value Assessment Project Update
Thank you to everyone that participated in the focus groups!
Focus Group meetings Completed
Tuesday March 26th – Fort Morgan District Support Center
Wednesday March 27th – Pikes Peak BOCES, Colorado Springs
Thursday March 28th – Jefferson County Education Center
Information obtained from meetings
High level data reporting process for each LEP category
Feedback on the potential funding models
Pros and cons of moving forward with a Statewide SIS
All of the information will be in the final report 32

33. Statewide Student Information System Value Assessment Project Update
You have another opportunity to participate!
Remaining Focus Group meetings – Connected to Western Slope Superintendent conference
Thursday April 11th – Grand Junction
Double Tree Hotel – Executive Conference Room - 1:00 -3:00pm
Friday April 12th – Grand Junction
Double Tree Hotel – Executive Conference Room - 9:30 – 11:30am
We will assess our LEP coverage after next week and make a decision on whether to have any additional meetings and or conduct virtual meetings with targeted LEP’s 33

34. Statewide Student Information System Value Assessment Project Update
It’s not to late to participate in the Focus Groups
If you are interested send us an
We will send you paper copies of the survey’s
Let us know the session you plan on attending and
How many resources will be attending from your LEP
Please let us know by then end of day Tuesday April 9th if you are planning on attending 34

35. Statewide Student Information System Value Assessment Project Update
Questions or comments on the Statewide SIS Value Assessment Project status or upcoming Focus Groups? 35

36. 2017-18 Civil Rights Data Collection (CRDC)

37. 2017-18 Civil Rights Data Collection (CRDC)
Open Friday, February 8th
Deadline Friday, April 26th
Colorado progress report:
29 certified
13 100% complete (have not certified)
114 over 90% complete
AWS (Advance Website)
Partner Support: (855) or

38. 2017-18 Civil Rights Data Collection (CRDC)

39. 2017-18 Civil Rights Data Collection (CRDC)
Thank you!!!
CRDC contacts are magnificent!

40. Special Education Discipline

41. Special Education Discipline 2018-2019
Special Education Discipline Interchange Now Open!
Collaborative collection between Districts and Administrative Units to collect/submit discipline data on Special Education students.
Districts able to begin uploading Sped Discipline Action file and resolving errors
Special Education Discipline Snapshot opens Wednesday, May 1
AUs able to begin creating Special Education Discipline Snapshots and working with districts to resolve snapshot errors
Reminder: No file layout changes for 18-19
Special Education Discipline - Lindsey Heitman - (303)

42. Special Education Discipline Important Dates
Monday April 1st: Special Education Discipline Interchange Opens
April
Wednesday May 1st: Special Education Discipline Snapshot Opens (soft open TBD)
Tuesday May 7th: (Sped) Discipline Action File uploaded (unless no Actions to report) *Districts
May
Thursday June 6th: at least 1 snapshot created by this date *AUs
June

43. Disciplines Removals ACTION TYPES
Suspension
In-school (01)
Out of School (02)
Expulsion
(03)
Removals
Unilateral Removal to IAES by school personnel
(01)
Removal by a hearing officer to an IAES
(02) OR
*Incident involving drugs, weapons, or bodily injury
A record will contain a Discipline or a Removal. Not both!

44. Special Education Discipline – Cognos Name Change
Cognos Reports – ‘Discipline Interchange’ name changed to ‘Special Ed Discipline Interchange’
Choose: Special Ed Discipline Interchange to see the Discipline Action file errors
File Type is still Discipline Action

45. Special Education Discipline – Snapshot Reports
Reminder:
Choose: ‘Special Education Discipline’ to see the Sped Discipline Snapshot errors and other reports

46. Special Education Discipline – Annual Trainings
Webinar Training Dates:
Wednesday April 24th 2:00 – 3:30
Wednesday May 1st :00- 11:30
Login Information:
Call-in number:
Steps for joining a webinar:
1. Go to login link on the date and time of the webinar and choose the option to “Enter as Guest.” 
2. With this option you have the opportunity to enter your name; please enter your Administrative Unit code and name (i.e Fred).  A screen will alert you when your request has been confirmed.
3. Once you have entered the room, you may dial into the conference number: either through your computer or by calling from your phone.  Please remember to mute your phones.
* reminder will be sent prior to webinar!
Special Education Discipline - Lindsey Heitman - (303)

47. Special Education Discipline Interchange Resources
Resources posted:
Timeline
File Layout and Definitions (updated per survey feedback)
Business Rules
Template
Questions?
Contact: Lindsey Heitman
(303)

48. READ Collection

49. 2018-19 READ Collection Timeline
March 1: READ collection and budget survey soft open – districts can submit beginning READ files and budget planning surveys
April 1: READ collection opens
June 14: Deadline to submit READ data file & budget planning survey to CDE – all submissions are finalized and locked
June 21 – July 1: Districts work with each other to clear duplicate SASIDS
July 1: Deadline to resubmit data files with duplicates removed and READ collection closes
READ Verification forms is due by July 5: Signed by Superintendent
August 12: Distribution of READ funds

50. READ Collection
As you may be aware, the Joint Budget Committee voted to hold off on the appropriation for the READ Act to allow time for legislation to be considered to improve the effectiveness of the overall program. This means that the funding decisions have been postponed until the legislature has time to consider additional strategies for improving literacy rates.
A new bill has been introduced that proposes changes to the READ Act.  Please note that department staff do not take positions on proposed legislation. However, I am here to answer any questions that I can, given the information available at this time. A link to the proposed bill (Senate Bill , READ Act Implementation Measures) can be found here:
 After they are introduced, the details of bills and resolutions are carefully analyzed at committee meetings. After study, hearings, research and discussion, a bill may be amended, recommended for passage, referred to another committee, postponed indefinitely, or laid over for consideration later in the legislative session.  A link to the Senate Committee agenda can be found here: education-6
In absence of additional information, we will proceed with this year’s data collection as we have in previous years. As more information becomes available, we will work to keep you updated.
As always, please feel free to reach out via phone or at any time with any questions you may have.

51. READ Collection Resources
READ Collection resources can be found at: eline
Upcoming webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores for determining SRD, template for submitting budget planning survey, etc.
Questions? Contact Whitney Hutton, READ Data Collection Manager
Phone:

52. Thursday, April 11th, 2019 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, April 11th, a.m.-10 a.m.