1. District 5580 Assistant Governors Quarterly Webinar Number 1 August 24, 2011

3. RI Theme

4. District Goals for 2011-2012 $100 per capita Foundation Annual Giving
Meet the $2000/Club Polio Challenge
Net increase of 1 new member / club
Increase of 3 new clubs, including 1 Rotaract and 1 Interact club
Vision 6 Clubs

5. District-Level Responsibilities
Assist in developing district goals.
Coordinate the governor’s official visit with clubs.
Communicate clubs’ strengths, weaknesses, and progress toward goals.
Attend district meetings.
Participate in Rotary Foundation programs, events, and fundraising.
Help develop future district leaders.
Provide continuity for your replacement if applicable for

6. *Responsibilities Assist clubs identifying district committee members
Assist the clubs in identifying a *Club Trainer
Coordinate training with the district Training committee and Club Trainer
Learn and conduct * webinar meetings with club leadership (contact District Trainer – Tim Kaminski ) .

7. Communication Plan Responsibility for communication
Frequency of communication
Content of communication
Methods of communication
*Web Meetings

8. DAG-Effective Goals Shared-What is working for you now?
Measurable-Can you measure what your are doing?
Challenging-What are your challenges?
Achievable-Are your goals achievable? How can the District Help?
Time specific-Time is flying by-Do I have time for this position? Can I make time?

9. Your Club Visit Focuses on:
Assessing a club’s progress toward its goals and the strategies being used to achieve those goals
Suggesting practical solutions to problems challenging the club
*New Innovations for clubs

10. Memo of Club Visit
Tool for district leaders to assess club effectiveness
Final version serves as an official record of a club’s annual progress
Based on the elements of an effective club

11. ADG 5580 VISIT REPORT
ADG:__________________ Area ____ Date:___________
Circle one: Board Mtg Club Mtg or Event:____________________________
Club:________________________Location_______________________________
Checklist: Review- Membership ... Foundation ...Conference ...Dues/ RI...
Notes-

12. Governors Official Visit
Focuses on:
Motivating club members to participate in service projects
Reviewing the status of the Club Leadership Plan
Bringing attention to important Rotary issues
Paying special attention to new, weak, and struggling clubs
Personally recognizing outstanding club projects and the contributions of individual Rotarians

13. Meetings L.E.A.D.S & P.E.T.S Presidents-elect training seminar
District assembly
District conference
District leadership seminar
District membership seminar
District Rotary Foundation seminar
*Rotary Leadership Institute (RLI)

14. District Resources District committee members District governor
District governor-elect
District governor-nominee
District Trainer
District Office – Diane Collins
Fellow assistant governors
Past district leaders

15. District 5580 Committees/Chairs
Awards Committee: Chair: Julie Rothmeier
Communication: Chair: Jennifer Miller
Four Way Test: Chair: Carmen Plummer
Friendship Exchange: Chair: Betty Opheim
Literacy: Chair Heather Ranck
Membership: Chair: Larry Riggs
Public Relations: Chair: Kim Kemmer
RYLA/Rotaract/Interact: Chair: Marty Byrnes
Health/Water/Sanitation: Chair: Bob McLean
Youth Exchange: Chair: Jean Hannig

16. District 5580 Committees/Chairs
Strategic Planning: Chair: Robert Russell
Newsletter: Chair: Bob Tomlinson
Bylaws: Chair: David Vose
Club Visioning Coordinator; Marilyn Chambers
Foundation: Chair: Albert Watrel
Training: Tim Kaminski

17. RI and Foundation Resources
Official Directory
RI Catalog
Manual of Procedure
The Rotarian or Rotary regional magazines
Rotary World
RI Web site

18. Key Relationships District leaders District governor
District governor-elect
District governor-nominee
District Trainer
District Office - Diane Collins
Assistant governors
Other district committees and their members
Club leaders
Club presidents
Club secretaries
Club committee chairs
* Club-level trainers 

19. Working with Clubs An effective communication plan considers:
Each club’s needs
Example of successful projects
Available resources

20. Elements of a Key Message
Examples of Rotarians in action — making differences in their clubs, their communities, and the world
Committee goals and strategies to achieve them
Links between club members and the committee
Results from previous projects, plans, and discussions showing the committee’s work with clubs

21. New District Programs

22. 5. *New Generations Avenues of Service Club Service Vocational Service
Community Service
International Service
5. *New
Generations
The Avenue of New Generations recognizes the positive change implemented by youth and young adults involved in leadership development activities, community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding

23. Every Rotarian Get One Keep One
“ERGOKO”
Every Rotarian Get One Keep One

24. What is a Club Vision It is a living management tool that:
Defines a shared commitment
Provides long-term direction
Creates a framework to establish goals and objectives
Optimizes use of resources

25. How Will Clubs Benefit From Club Visioning?
Plan-Long range (strategic)
Annual goals (Actions and plans)
Continuity in projects/decision making
Consensus for decision making
Club members know “what we stand for”

26. Club Training Program A club-level training program should:
Ensure that club leaders attend district meetings
Provide consistent and regular orientation for new members
Offer ongoing educational opportunities for current members
Create a leadership-skills development program for all members
Help the club to create a strategic plan

27. Rotary Leadership Institute - RLI
MISSION OF THE ROTARY LEADERSHIP INSTITUTE
“The purpose of The Rotary Leadership Institute is to provide an educational opportunity for Rotarians identified as potential leaders by their club presidents.
Each club president will be asked annually to nominate club members as potential club leaders (not necessarily future presidents) in the years ahead.
Courses will be given for the nominees to foster Rotary knowledge and leadership skills.
It is hoped that these courses will also motivate the participants to be enthusiastic, creative and dedicated Rotarians..

28. Rotary Leadership Institute a grass roots organization of Rotarians that trains young Rotarians to take the lead in their clubs and in their communities.
D-5580 & D-5590 formed North Star Division
North Star Division Chair – Tim Kaminski
Facilitator training will be in late September
1st RLI Institute will be offered in late fall or early winter.
Estimated cost to $65-$95 per person plus transportation & lodging

29. Flow of Information
You can help Rotary clubs locate the resources they need to be effective.
You receive information from :
— Clubs
— District leadership (district governor, governor-elect, governor nominee district trainer, district office, assistant governors, and other district committees)
— RI and Rotary Foundation committees resource groups, and appointees
— RI and Rotary Foundation publications

30. Role of Assistant Governors
Assist club presidents-elect in setting club goals.
- Collect a completed Planning Guide Effective Rotary Clubs for District Governor Complete your Goals and send them to District Governor Elect.
Visit clubs at least four times a year Schedule quarterly visits . At least once in person and 3 webinars
Monitor the progress of each club’s service projects.
Encourage clubs to follow through on the governor’s requests and recommendations.
Help clubs plan and schedule the DG official visit.
*Promote Club Visioning, Club Trainer and RLI

31. What’s Working for you? 1 2 3 4 5

32. Thank You for serving Rotary