1. 2019 Space Survey Training
March 2019

2. Introduction What – Comprehensive space survey
When – April 1st – April 30th 2019
Who – All University Colleges/Departments
How – Web Based Application
Why – Better data for Managing, Planning, Reporting – F&A Proposal

3. Before you get started Know your tools Space Management Website
Employee/Room Data
Definitions
User Documentation

4. Access
Logging-in
(Enter University of Cincinnati Space Management System (UCSMS)
Part of UC’s central login

5. Access Use Microsoft Internet Explorer, Edge
Do not use Chrome, Firefox or Safari

6. Survey Process Assemble Your Team Training/Preparing
Training Sessions & User Documentation
Distribute Data to Team
Update Data through web tool

7. The Room Survey Overview
Room Type
Departmental Assignment
Safety Equipment Counts
Capacity
Function Assignments

8. The Room Survey Overview
Room Function Assignments
UC Crosswalk between Federal OMB and State of Ohio Functions

9. The Room Pyramid

10. The Employee Survey Overview
Primary Employee Room Assignment
Principal Investigator (PI) Yes or No
PI Assigned to
Secondary Employee Room Assignments

11. The Front Page
Click Pull Down Menu and select Process Navigator to get to survey

12. Updating Data
Note
Room updates are routed for approval. Users will be notified via when update is either approved or rejected. Rejected updates will be accompanied by an explanation.
Employee updates are not subject to an approval process. Employee updates automatically update the system and can be change by the user at any time.

13. Room Survey – Updating Data
Click on Update Room Details

14. Room Survey – Updating Data
Click on a Department to Survey

15. Room Survey – Updating Data
Click on a room to survey

16. Are You Done with Room Survey
Review the “status” of all the departments that you are responsible for. Confirm that the all the Rooms are listed as either “Completed” or “No Update Required”

17. Employee Survey – Updating Data
Click on Update Employee Locations

18. Employee Survey – Updating Data
Click on a Department to Survey

19. Employee Survey – Updating Data
Affiliates
Students

20. Employee Survey – Updating Data
Click on an Employee to Survey

21. Are You Done with Employee Survey
Review the “status” of all the departments that you are responsible for. Confirm that the all the Rooms and employees are listed as either “Completed” or “No Update Required”.

22. Questions ?

23. Contact Us