1. Wayne State University Facilities Planning & Management
Budget Woes
March 16, 2005

2. Michigan Public Universities

3. The Challenge
Improve operational efficiency with diminishing resources
Productivity & Responsiveness
Maintenance (buildings & grounds)
Custodial

4. Budget Impacts Funding Reductions Increased work load
General Expense
Staffing
Increased work load
Service offerings
Frequencies
Increase in Utility Cost

5. General Fund Budget
Dealing with the reduction in dollars

6. General Expense Reduction

7. Headcount Reduction

8. Headcount Reduction Management - 2 Supervisors - 2 Trades - 17
Custodial – 17
Grounds - 1
Administrative - 2

9. Budget Impacts General Fund Staffing FY2000 ($17,751,000)
Decrease of $1,349,000 (Decrease of 7.5%)
Staffing
FY2000 (408 FTE)
FY2004 (377 FTE)
Decrease of 31 FTE’s (Decrease of 7.6%)

10. Campus Impact General Fund Building Square Footage
FY2000 (6,624,594 sq. ft.)
FY2005 (7,737,120 sq. ft.)
Net Increase of 1,112,526 sq. ft.
17% increase

11. New Programs New Construction Fitness Center Law School Expansion
Pharmacy
Welcome Center
Parking Structure #6
Bookstore
North Hall
South Hall
The Towers

12. New Programs New Acquisitions 1011 E. Ferry 110 E. Warren
101 E. Alexandrine (Lease)
5057 Woodward

13. New Programs
Other
Perinatal Research Branch (Mott Center)

14. APPA Peer Comparison National Benchmarking Survey
Conducted by APPA in 2000
165 Respondents
50 Carnegie research institutions

15. APPA Peer Comparison Benchmark Measurement
Facilities Operating Expenditures by Gross Square Feet Data
10th Percentile - $1.51
Wayne State University - $2.25
Carnegie Research Group Avg. - $3.33
90th Percentile - $5.79
Best Practice Recommendation
$ $8.00

16. APPA Peer Comparison Benchmark Measurement
Facilities Operating Expenditures by Gross Square Feet Data
Wayne State University - $2.25
FY04 reduced by 8% to $2.07

17. HOW ARE WE MAINTAINING THE UNIVERSITY?

18. Do More With Less Strategies
Organizational Restructuring
Assigned Zone Directors
Engineers and Custodians
Research and Medical Campus
Administration, Classrooms, Auxiliary
Assigned Trades Director
Eliminated managers
Promoted trades team leaders
Redefined trades work assignments

19. Customer Service Initiative
Division of Finance and Administration
FP&M
Fiscal Operations
Business Operations
Human Resources
Objective
Understand the purpose
Identify roles and responsibilities
Understand the need to work together
Begin to recognize diversity

20. Process Improvements Customer Service Initiatives
Maintenance Work Orders
Averaged 58% of work orders complete in 14 days
Increase of 138% from 2001
Backlog of 910 work orders
Reduction of 34% from 2001
Preventive Maintenance
Reduced service calls by 10% after 1st year
Reduced HVAC repair cost by $150K after 1st year

21. Operating Efficiencies
Energy Conservation
Scott Hall Project
Performance Contract - $850,000
Lighting Retrofit
Steam Trap Replacements
VAV conversion
Energy efficient motors
ECM’s
Over $1.1 million in project savings annually

22. Energy Conservation Measures (ECM’s)
Lighting Retrofits
Building Automation System
Night set-back scheduling
Temperature set points
Heating and cooling
Delay cooling system start-up
Chiller Replacements
Steam v.s. Electric
Steam system repairs
Steam traps
Heat exchangers
Insulation

23. Operating Efficiencies
Energy Intensity
Electricity (kWh) + Gas (MCF) + Steam (Mlb) converted to KBTU
Divide Total by Square Feet
Measure of overall energy input annually

24. Operating Efficiencies

25. In Progress TMA System Core Management Maintenance Work Orders
Preventive Maintenance
Inventory efficiencies
Core Management
Custodial operation improvements

26. On The Horizon Anticipated for FY06 Higher Education budget reduction
BE PREPARED

27. Questions

28. Contacts Angela Strickland Director of Business Services
Phone: (313)
Mike Simmons
Director of Facilities Operations
Phone: (313)