1. State Equipment Fleet Operations
Alaska Department of Transportation & Public Facilities
State Equipment Fleet Operations
Brad Bylsma
WSHEMA 2011
August 31, 2011

2. ALASKA Fleet Operations
4/29/2019

3. State Equipment Fleet (SEF)
The State Equipment Fleet (SEF) is responsible for procuring, maintaining, and disposing of vehicles and equipment owned and operated by the State of Alaska.
Manages the entire fleet of State owned vehicles & equipment
Includes Alaska State Troopers, all other Executive Branch agencies, AHFC, University.
85% of SEF business involves DOT Vehicles & Equipment
4/29/2019

4. HWCF SEF is funded through the Highway Working Capital Fund (HEWCF)
Revolving Fund
No direct General Fund appropriation
All revenues come from rates & fees charged to fleet end users
All rate programs must be approved by Governor’s Office of Management & Budget (OMB)
OMB determines SEF Budget- limits what we can spend
Annual Budget- $45m - $50m
Includes pass through fuel card charges for all state vehicles
$30m Operating & Fuel $15m Equipment Replacement
Costs recovered through operating and replacement rates calculated individually for each asset
4/29/2019

5. SEF Organization 168 Full Time Employees
168 Full Time Employees
Fleet Mgr, Parts Mgr, 5 District Managers
14 Procurement/Admin staff
15 Parts staff
132 mechanics in 55 Shops
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6. FLEET MAKEUP
Cat/Volvo/Case/John Deere/IHC/Freightliner/Mack/Oshkosh/Ford/Chev/Dodge
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7. Alaska DOT&PF 5,700 miles of highway 15,000 lane miles
11 ferries, 33 harbors, 660 public facilities throughout the state
255 airports
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8. 82% of communities not served by roads
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9. “we’re kind of a big deal”
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10. SEF & DOT Challenges LOGISTICAL CHALLENGES BUDGET CHALLENGES
Remote areas
Limited access- geography, calendar, weather,
BUDGET CHALLENGES
Fuel volatility in cost and consumption
End user budget & funding
DOT Maintenance & Operations short funded
Service Level Budgeting
4/29/2019

11. Logistical Challenges
Airport is only means of transportation in and out of the village- critical to survival
Runway-open…equipment-maintained
No reliable private maintenance available
No scheduled air service
Local availability of parts- nonexistent
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12. Aviation touches all aspects of life in rural Alaska and is a basic mode of transportation. Alaska has six times as many pilots per capita and 16 times as many aircraft per capita when compared to the rest of the United States.
Chenega Airport
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13. Kuskokwim River Aniak
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14. Kuskokwim River summer delivery
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15. Tununak airport SREB
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16. Tununak airport SREB
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17. Budget Challenges Rural Alaska challenges for DOT-
Fuel costs $6/gal gasoline in rural hubs, $9/gal in more remote locations
Operating costs- hiring contractors to maintain airports
Maintenance Costs- materials & equipment must be flown in
Rural AK High Fuel Prices Wholesale delivery costs to most parts of rural Alaska are high as a result of complicated scheduling, challenging geography, very small volumes over which to spread costs, and regulator requirements for delivery.
4/29/2019

18. Budget Challenges Rural Alaska Challenges for SEF-
Shipping of new equipment to remote locations
Stock & Supplies must be kept on hand, as many locations have only one mode of transportation
Lots of stale inventory
Tools, Supplies, Personnel must be flown in & out
4/29/2019

19. 4/29/2019

20. Budget Challenges BUDGET CHALLENGES FOR SEF
Fuel volatility in cost and consumption
SEF Budget includes all fuel for all agencies
End user budget & funding
Replacement funding not adequate
FAA funded airport equipment aging rapidly
Older, recycled equipment & vehicles
DOT Maintenance & Operations short funded
Service Level Budgeting- new approach
4/29/2019

21. Unique problems
Rural Airport Equipment
Grader
Loader
Dozer
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22. Airport maintenance contract operator “borrows” the grader
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23. Then borrows the dozer to pull out the grader
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24. And buries the loader for good measure
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25. Completes the triple crown
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