1. Budget and Budgeting Process
PE 416
Dr. Kostelis

2. Guidelines for Budgets
Present in relation to objectives
Realistic
Flexible (contingency fund)
Prepared in advance
Key people are involved
- continued

3. Guidelines for Budgeting Process
Gather Data
Collaborate
What is our revenue? (from district or school)
May be based on the number of students but typically is a lump sum per year

4. Guidelines for Budgeting Process
Analyze past budgets, facilities, and equipment
What worked, what didn’t
Anything needs to be changed?

5. Guidelines for Budgeting Process
Construct the Budget
How do I make decisions?
How are you going to allocate funds?

6. Guidelines for Budgeting Process
Justify Figures & Present budget
Approval based on justifications
If special request, have expert present

7. Cost Cutting Measures
Priority Cutting List

8. Line Item: Most popular, utilizes numerical codes
Types of Budgets
Line Item: Most popular, utilizes numerical codes
Advantages = simple, cooperation
Disadvantages = budget category vs. individual projects

9. Types of Budgets
Zero-Base Budgets: expenses or costs of the prior year are not taken into consideration when establishing expense or budgetary levels looking forward (aka, everyone starts at nil)
Advantages = providing rationale
Disadvantages = impossible with salaries, but can do it with capital items (over $500)

10. Three Major Sections of the Budget at Southington
Regular Education
Special Education
Capital Outlay

11. Regular Education

12. Regular Education Summary
INCREASE/
DESCRIPTION EXPENDED APPROVED REQUESTED DECREASE
Salaries 31,111,460 32,526,283 34,623,124 2,096,841 Benefits 5,260,140 5,439,005 5,980, ,312
Purchased Srvs 4,117,211 4,321,039 4,533, ,110
Supplies & Mat 1,973,932 2,248,711 2,437, ,532
Equipment 41,812 20,200 98,741 78,541
Other Objects 21,753 24,100 25,
Special Projects 4,530 52, ,873 60,073
Special Budgets 481, , ,524 4,966
TOTAL REGULAR ED 43,012,136 45,133,696 48,316,971 3,183,275

13. How open are you in the communication process?
Can take a NO, if they understand why
Once people see where they fit into the big picture , they’re more willing to be patient

14. Formulating Physical Education Program Budgets
PE 416

15. Find “Selected Regular Education Expenditures”
Expenditures vary by school district and school.

17. What is our Contingency Fund?
Also called, emergency or rainy day fun
Should include 1% of total budget
How can you overcome not enough money in your budget?

18. Not Enough Money In Your Budget to Purchase Necessary Items For This Year?
Donations . . .
Include a Thank you letter in an Appendi
Fundraising . . .
Include fundraising initiative in an Appendix . . .
Grant Proposals
Include grant proposal and supporting documents in an Appendix . . .

19. NASPE Listserv
How does your PE budget compare?