1. Research Data Management (RDM) Policies
The Project LEARN
and a
Use Case at Austrian Research Institutions
Paolo Budroni
Vienna University Library and Archive Services
Dpt. e-Infrastructures

2. European Open Science Cloud
Source: “Open Science policy: Results of the consultation on ‘Science 2.0: Science in transition’ and possible follow up.” Presented by J.C. Burgelman, June at e-IRG workshop.

3. Different levels of processing of data Model for digital archiving
World of data
Raw data (primary data)
Different levels of processing of data Model for digital archiving
Processed Data
Negative Results
 Strata of data
 Closed and restricted data
Open data
Published data
Open access published data
Different Stakeholder
Sustainable development
Design to distribute
Create to regenerate
Processed Data
Processed Data
Inconclusive
Results
Processed Data
Processed Data
Processed Data
Positive results
Shared
Data
Positive results
Shared
Data
Pub. Data
Shared
Data
Pub. Data
Released
Data OA
Ensuring legal and ethical compliance is key issue in this context

4. A digital eco-system of connected services is needed.
Common understandable rules, good governance models, policies
Graphic: Raman Ganguly, University of Vienna

5. Generic Digital Workflow Model
DM - Policies
Generic Digital Workflow Model
archives
DMP Data Management Plans
Production and
Preingest
Ingest
Data and Services
Management
Distribution
Scenarios

6. Good Governance Models and DM- Policies
Common terminologies
Legal space
archives
Preingest
Ingest
Management
Re-Distribution

7. 1
Project LEARN -
The Mission

8. Mission
Produce an exemplar Research Data Management Policy (agreed by all Partners)
Produce a Policy and a Guidance which can be tailored by any University or Research Institution to meet their needs
Enhance Policy Coordination & Alignment

9. 2
How we started

10. How we started
Identification of Funders in the German speaking countries (DACH)
Collection of European RDM policies and first analysis
Production of 2 grid documents for policies:
Formal elements
Content elements
of policies

11. How we continued Creation of first model policy and guidance
Continuous involvement of LEARN Partners
Discussion of policy insights and results at Partner Workshops in London, Vienna, Helsinki, Santiago de Chile and Barcelona
Co-operation in Mini-Workshops in the Latin America area to compare and standardise terminology and to foster policy alignment
12/2016 – 02/2017: Peer review process of Model Policy and Guidance

12. Synergies with e-Infrastructures Austria
January-June 2016: Findings of first workshops and policy analysis were applied on a national level by establishing a cross-disciplinary Expert Group in Austria (22 members)
June 2016: Release of exemplary Model RDM Policy for Austrian Research Institutions in German and English (see:

13. 3
The Model Policy

15. Intellectual Property Rights Handling Research Data
Preamble
Jurisdiction
Intellectual Property Rights
Handling Research Data
Responsibilities, Rights, Duties
5.1. Researchers are responsible for:...
5.2. The [name of research institution] is responsible for:…
Validity

16. Published in LEARN Toolkit

17. Spreading out
Policy development in Austria, Italy, Spain Latin America, the Caribbean, Southafrica, Lebanon, Turkey, Hungary, Germany)
Translation into other languages (German, Italian, Spanish, Catalan, …)
Policy alignment for various disciplines (arts, medicine, …)
Presentations and workshops

18. Status quo in Austria Since March 2017: 1 University: published policy
1 University: policy licensed by rectorate (soon to be published)
9 Universities: in development

19. In more detail... Tailored policies in German and in English language
All Austrian Medical Universities have participated to the workshops
4 out of 5 Performing Arts Universities have participated to the workshops
University of Vienna, the largest University of the country is involved in the policy development process

20. Conclusions
Vienna University Library acts as an incubator for policy development in a domestic and crossborder context
Vienna University Library organizes workshops and know-how transfer on policy development and alignment
Vienna University Library entices Research Institutions and Funders to get further engaged with RDM-policy development
Vienna University Library creates through RDM-Policy development the right environment for common terminologies in policies and DMP development
DMP are seen as a core element of RDM-policies

21. THANKS! Paolo Budroni, paolo.budroni@univie.ac.at
University of Vienna, Library and Archive Services
Head of Department e-Infrastructures
E-Infrastructures Reflection Group, Austrian National Delegate
Chair of GA of e-Infrastructures Austria
H2020 Project LEARN – WP3 Policy Development and Alignment
Member of Management Board of Open Education Austria
RDA-Austria, member of Board
TAIEX Expert