1. IMPLEMENTATION & MONITORING

2. Implementation & Monitoring
Data Analysis
Needs Assessment
Improvement Planning
Implementation & Monitoring
The purpose of implementing and monitoring is to ensure that the targeted improvement plan is implemented with fidelity and to ensure that progress towards annual goals is being made.
Facilitator Talking Points:
Now that we have developed our plan, we will want to begin discussions regarding the expectations for the implementation and monitoring of our plan.
The purpose of implementing and monitoring is to ensure that the targeted improvement plan is implemented with fidelity and to ensure that progress towards annual goals is being made.

3. taisresources.net http://www.taisresources.net/implement-and-monitor/
Facilitation Notes:
Access taisresources.net
Play Fullan’s video on Opening the Black Box for Quality Implementation

4. SHARE YOUR THOUGHTS Facilitation Notes: OPTIONAL
After watching the video, ask the participants to share the keys insights and connections between the information shared by Dr. Fullan, and the previous section regarding establishing quarterly goals and interventions.

5. Steps for Implementation and Monitoring
Develop a monitoring plan
Review data by quarter
Ensure quarterly reporting occurs
Make midcourse corrections as needed
Facilitator Talking Points:
At this point in the process, it is not timely to delve deeply into the implementing and monitoring.
However, the following is a list of critical steps to include in your implementation and monitoring process.
1. The monitoring plan should include who will be responsible for monitoring the intervention, when the monitoring will takes place, and what data will be collected. The monitoring plan should be communicated to all staff affected by the plan.
2. At a minimum the campus leadership team should review the plan quarterly. Decision to review the plan should be based on the degree to which the plan is being implemented with fidelity, whether the strategy is/is not effectively eliminating the root cause, and whether quarterly goals are met.
3. Every quarter, the campus is responsible for reporting progress to TEA. At this time, the campus leadership team should communicate progress to the campus and celebrate any successes.
4. Remember, this plan is a living document.

6. PROBLEM STATEMENT ANNUAL GOAL Facilitator Talking Points:
As you can see, it is important that the campus maintains a focus on a long-term annual goal while also ensuring successful implementation of the strategy chosen to address the root cause.
To resolve your problem statement, you must maintain a focus on the campus’s progress towards meeting the annual goal.
Tracking whether the campus is meeting quarterly goals allows the campus to monitor progress towards meeting the annual goals, while serving as an opportunity to celebrate success and make adjustments when needed.
Facilitation Notes:
May want to have participants reflect and shout out different types of data sources that help monitor student impact. (benchmarks, walkthrough data, in-class formative assessments, student discussion, etc.).
Want participants to realize that benchmarks are not the only way to measure student impact.

7. 4 2 Annual Goals Strategies Root Cause(s) Facilitator Talking Points:
Remember, the campus’ strategy should directly address your root cause.
Monitoring the implementation of interventions and tracking whether the campus is meeting quarterly goals allows the campus to ensure that the strategy is being implemented with fidelity and to identify whether the strategy is addressing the root cause.

8. KEY CONSIDERATIONS Beware of the implementation dip.
Your plan is not set in stone, it’s a living document that should be updated as needed.
Implementation of strategies and interventions must be monitored.
TEA fully supports adjusting plans if your original plan is not yielding the desired results.
Set 30 – 60 – 90 plan review sessions.
Facilitator Talking Points:
As we begin discussing implementation and monitoring, we want to include some key consideration that are often overlooked by campuses and districts with this section.
1. As Dr. Fullan warned, don’t expect for things to run smoothly in the beginning
2. We were concerned at the numbers of campuses that were not comfortable reporting when their data reflected that they were not on track to meet their annual goal. It is important that we not treat our plans as if they are etched in stone. Instead we should proceed utilizing them as working documents and not be afraid or hesitant to make adjustments. As educators we realize and understand that a plan is just that and may look different once implementation begins.
3. It is very important for plans to be locally developed and monitored by a group of stakeholders. Monitoring should never be job for one person. A plan will not be as strong if it is not implemented and monitored with fidelity.
4. When the group comes together to review the progress of the plan, it is encouraged that you take the time to make necessary adjustments. Not making the adjustments in your plan causes you to continue in the wrong direction and veer even further off track. It is always best to adjust and come back from a detour, than to continue on in the wrong direction.
5. Even though there are changes to the submission structure for this year, we want to ensure that the expectations for check-ins are still on a quarterly schedule. Check-ins should be happening at least quarterly and not only happening right before a submission is due.

9. KEY CONSIDERATIONS
Determine what kind of data will be collected to reflect levels of IMPLEMENTATION and IMPACT.
Quarterly reporting is based on COLLABORATIVE data collection and analysis.
The monitoring plan can serve as an “EARLY WARNING” to inform adjustments and corrections.
Facilitator Talking Points:
Emphasize that it is ok to answer honestly when reporting out on whether you met your quarterly goal and on track to meet your annual goal.
It’s important to utilize and report on what the data is telling you about implementation.
Facilitation Notes:
Consider using the following questions as a guide for monitoring. And thinking about end of quarter reporting.
Where am I going?
Where am I now?
What’s next?

10. taisresources.net http://www.taisresources.net/implement-and-monitor/
Facilitation Notes:
Access taisresources.net
Play Dr. Schmoker’s video on Monitoring for Effective Implementation

11. SHARE YOUR THOUGHTS Facilitator Talking Points: POSSIBLE QUESTIONS:
Why does Dr. Schmoker advise against having too much to monitor?
How does the monitoring process Dr. Schmoker describes compare to your current practices?
How might you use collective, rather than individual, data to guide improvement?
How might your leadership team effectively review data with course- or grade-level teams to produce the desired changes?
How do the elements of improving instructional practices that Dr. Schmoker discusses apply to other areas of school improvement?
Why are each of these components critical to success:
Narrow focus
Share responsibility of monitoring with leadership team
Share findings with large groups
Model exemplary practices

12. You are not alone… Facilitator Talking Points:
Please remember, as you embark on this journey towards continuous improvement, YOU ARE NOT ALONE….
You have a vast support system here to aid you along the way.

13. Monitor Support Facilitator Talking Points:
Remind participants of the support network that they have to assist them in this work.

14. Where are Support Specialists Located in ISAM?
Facilitator Talking Points:
You can find your assigned specialist in ISAM by clicking on the Review tab found along the left hand side of the screen.
In the lower right hand corner, you can find the name of your TEA or TCDSS support specialist.
Please ensure that you maintain the monitoree section with the current PSP and DCSI for your campus.
Facilitation Notes:
ISAM access is a district decision.
DCSI will have access for submissions.

15. RESOURCES Know and use your Support Specialist
Stay tuned to the TCDSS website:
Access the Guidance Documents and Planning Resources
Work with your PSP
Please add more!
Facilitation Notes:
ESCs can add more resources to this list.

16. PMI Homepage http://tea.texas.gov/pmi/accountabilitymonitoring/
Facilitator Talking Points:
Program Monitoring and Interventions- Accountability Monitoring page.
Additional resources and guidance available here.

17. Data Process Reporting
State
Districts & Campuses
IR or Met Standard
Indexes & Safeguards
Data Analysis
Needs Assessment
Improvement Plan
Implement & Monitor
Targeted Improvement
Plan with
Progress Reports
Federal (ESEA Waiver)
Districts & Campuses
Priority and Focus
Safeguards
Performance-Based Monitoring (PBM)
Districts
PBMAS
Facilitator Talking Points:
Looking even more deeply at the framework, the continuous improvement process has been designed in such a way that regardless of what accountability rating initiates the engagement to the framework, the continuous improvement process is universally applicable in getting the work done in a targeted way.

18. Facilitator Talking Points:
Often campus leaders, especially those serving low-performing campuses, are overwhelmed with a number of challenges to address and initiatives to implement. The overarching goal of this day was to share a process designed to help you narrow the focus of your improvement efforts. As you go through the process of designing a targeted improvement take note of the message in this video…
Designing something takes times
It takes focus
Start with the end in mind
Develop your plan around the intention and values of your campus
Facilitation Notes:
Play Video

19. Continuous Improvement Process
Targeted Improvement
Plan
Facilitator Talking Points:
And remember, improvement is an iterative process, do your best to identify the root cause of your problem, implement a strategy, and monitor the implementation. If the strategy does not work, go back to the drawing board, but if you remain focused on the goal and trust the process, you will experience success and enhance the lives of the students on your campus.

20. THANK YOU for your attention and have a great year!