1. 2019 Solo Safety Steward Training
Online Edition 1

2. What Is a Solo Safety Steward (SSS)?
A person accepting responsibility from the SCCA to:
Know and execute the regulations under which SCCA operates its events.
Help plan and oversee the safety aspect of a Solo event.
Show good judgment in handling real world situations.
Hold sufficient power to shut-down or cancel events that are in non-compliance.
Manage any incidents that occur from the moment they occur until all reports are completed and reported to the correct people. 2

3. Why Become a Solo Safety Steward?
To achieve the goal of a safe, fun event.
We can’t run an event without them.
Drivers, workers, and spectators all depend on you.
People can and do get injured in Solo.
Our entry fees are affected by our insurance rates, the Solo Safety Program is in place to help keep those rates low. 3

4. How to Become a Solo Safety Steward.
Be a member of SCCA.
Attend a training seminar. (And here you are!)
Act as a deputy SSS for two (2) Solo events. Do it in two (2) different days.
Fill out the application and submit to your Divisional SSS and SCCA National office. 4

5. Responsibilities of a Solo Safety Steward.
Driver, crew, and guest safety. You are responsible for everyone.
Stay alert, think ahead. Are proper precautions being observed?
Review the entire safety situation with the event chairperson(s) before starting the day.
Read and understand the SCCA Solo Rules, and any regional supplemental regulations. Pay particular attention to the mandatory (underlined) parts in the following sections:
Introductory Section
Sections 1, 2, 3, 4, and 5
Appendix E (Solo Safety Steward Guidebook)
Appendix G (Karts)
Appendix H (Junior Drivers)
Solo2 event., course, and spectators., 3’s Eligible vehicles, vehicle safety and fuel. 4’s driver eligibility and safety. 5’s officials, and 5.8 about plurality of duties. 5

6. Responsibilities of a Solo Safety Steward.
Participants, guests, spectators, pets, etc. The SSS has responsibility to keep them as safe as possible, under our rules.
Thinking = Planning = Control = Safety.
Site flow – what route grid to start, finish to grid.
Barriers.
Crowd control marshals.
Minimum spectator distance: 75 ft.
No children under 12 in hot areas, unless an approved passenger or Junior Driver.
Approve photographers on/near course only with spotter. 6

7. Responsibilities of a Solo Safety Steward.
Course Design Consider both drivers, workers, and the people watching.
Consider what vehicles will be on course.
Do not evaluate from a driver’s perspective or a “fun course” perspective.
Look at it with a “comfort zone.” Anticipate what you understand might happen.
Work with the course designer, not against them, if possible problems are perceived.
Evaluate course as both a Novice and Expert driver. 7

8. Responsibilities of a Solo Safety Steward.
Course Design
Work WITH the Solo Youth Steward to address course concerns.
SCCA Solo events are by definition a “non-speed driving skill contest”. It’s a Competition, not a Race.
“Speeds on straight stretches should not normally exceed the mid 60’s (mph) for the fastest Street and Street Touring category cars.” – 2019 Solo Rules 2.2.A. 8

9. Responsibilities of a Solo Safety Steward.
Course Design
No physical hazards.
Gravel, oil, holes, dips etc.
No closer than 25 ft. from solid objects.
Cracks in pavement and section transitions on concrete
Limit off camber turns.
Keep cars on course away from each other.
Start, finish, staging, and timing areas.
Keep high speed sections away from spectators.
Look for safe corner worker stations. 9

10. Non-Responsibilities of a Solo Safety Steward.
What shouldn't you do?
You're not in charge of courses being fun or rewarding to drive.
You're not in charge of other chiefs or their duties.
You are not Omnipotent. 10

11. SCCA Insurance
SCCA event liability insurance covers all event officials, workers, and other participants. People in “hot” areas (participants) must sign the waiver.
People without wristbands are potential risks.
Distinction between participants (drivers, workers, etc.) and non-participants (spectators).
Insurance is one thing that sets SCCA apart from other clubs.
SCCA will stand behind you in the event of litigation (similar to D&O insurance). 11

12. Event Duties As a Solo Safety Steward.
Verify insurance certificate.
Review the course.
Pay attention to worker positions, red flags, fire bottles etc.
Make sure that viewing areas are well designated.
Coordinate with other safety stewards, crowd control marshals, and other workers as needed.
Keep your eyes and ears open. 12

13. Stopping the Event
Operating Steward (Event Chair for Regional Solo events) makes the call –
SSS works with Op Steward.
Weather is the most frequent reason to stop an event.
Know the difference between an inconvenience and a weather hazards.
Cold rain is inconvenient, freezing rain is a hazard.

14. Lightning – Visible or storm within 8-10 miles (about 34 seconds between flash and boom).
Don’t rely on the sound of thunder.
Weather apps often have delays.
If your hair stands on end – its static from the storm.
Take shelter – cars, buildings – NOT tents and umbrellas.
Resume activity after storm has cleared.
Windstorm/Tornado Warning – take shelter in a building.

15. Be a Good Solo Safety Steward
Always use good judgment. Do not be swayed by peer pressure, but listen to other arguments and opinions.
Keep your eyes and ears open.
Know the rules.
Spread the word: Safety is everyone’s business. 15

16. We count on your best judgment.
Above All
Apply reasonable and prudent judgment to course design, course speed, spectator viewing areas, event site layout, traffic flow, worker stations, course conditions, etc.
We count on your best judgment. 16

17. ***************************** NOTE: Revocation is irreversible.
In the Event of Non-compliance
Advise the event chair of the concern and request corrective action.
Stop the event until corrective action is taken.
Suspend the event insurance and sanction. Inform all participants of this. They may only continue at their own risk.
Revoke the event sanction. Immediately notify SCCA Risk Management (John Beam) by calling (704)
*****************************
NOTE: Revocation is irreversible. 17

18. Managing Incidents BE IN CHARGE.
Contact the local authorities, if appropriate.
Manage the incident.
Minimize other photos/videos.
Let the professionals do their jobs.
Just the facts, not opinions – on all reports.
Contact SCCA and our Risk Manager.
Manage the communication and talk.
Do not offer opinions in s or on the internet.
Be professional and respect everyone involved.
Any written communications can be part of any legal action.

19. Reporting – In Case of Accident or Injury…
Serious incident.
A Fatality.
Serious Injury (requiring medical treatment).
Any non-participant Injury.
Call the SCCA Critical Incident Hotline emergency number, , immediately! Call the Divisional Solo Safety Steward (DSSS) within 24 hours.
Complete and deliver SCCA Incident Report Form to and copy the DSSS.
Complete and deliver Insurance Claim Form as instructed on the page.
Take photos and note details for reference later such as map of event activities, measurements, etc. Send these details along with the Incident Report Form and Insurance Claim Form. 19

20. Reporting - In Case of Accident or Injury…
Non-Serious incident.
Non-serious participant injury (no medical assistance required).
Property damage. Damage to a competition vehicle is considered property damage, but is subject to reasonable interpretation by the SSS.
Complete and the Incident Report Form to and copy the DSSS.
Complete the Insurance Claim Form as instructed. There's no longer anything to mail, but a photo of the form is a good idea.
Take photos and note details for reference later such as map of event activities, measurements, etc. Send these details along with the Incident Report Form. 20

21. Incident Reporting
There's a fillable pdf in the File Cabinet you can access from your SCCA Leadership section on your profile page at ***Don’t use old forms!***
Basic Procedures for Submitting the Incident Report & Accident Medical Insurance Claim Form
An SCCA Official will complete the Incident Report. If the injured or potentially injured party was an event participant, the Accident Medical Insurance Claim Form should be given to the participant or parents.
The participant or parent(s)/guardian(s) will complete the Accident Medical Insurance Claim Form and forward it to K&K Insurance.
IF CLAIM INVOLVES INJURY TO A SPECTATOR OR PROPERTY DAMAGE, ONLY THE INCIDENT REPORT NEED BE COMPLETED.

23. Incident Statements Just the Facts, Ma’am, just the Facts
A once-popular program, in the days of black and white television, was a detective show called “Dragnet.” The famous sergeant on the program, Joe Friday, had a simple line that he used all the time to interrogate people, "Just the facts, Ma’am, just the facts."
Facts sometimes get lost or become muddled in the telling. A fact is: A statement or assertion of verified information about something that is the case or has happened; An event known to have happened or something known to have existed; A concept whose truth can be proved.
Solo incident reporting requires just the facts. It is imperative that we only report just the facts. Why? Look at these examples:
Statement 1: “2007 Corvette in heat 3 on a dry course was exiting the slalom. Car appeared to get loose and skidded into fence that was located 103 feet from the cones.”
Statement 2: “The Corvette went into the slalom too fast and could not make it without hitting cones, so driver tried to brake and got the car into a spin that then skidded into a fence that was on the side of the course. Driver should have entered the slalom slower”.
In this instance, Statement 1 states the facts while Statement 2 has already decided the reasons for and the cause of this incident. The SSS doing the report can not, nor should, make his/her opinions part of the report. If this incident went into litigation, opinions could and often would, hurt the case. The SSS is not qualified to make decisions about the reasons things happen, even if they seem simple. His or her responsibility is just to report what happened.
The job of the SSS is to obtain facts, ma’am, just the fact’s.

24. Another reason that the SSS should gather only the facts and not insert any opinions is that once he or she has determined the supposed cause of that incident, that person quite often won’t continue to gather all of the remaining facts. All the facts are needed. One recent report that we received said, “Car spun and hit curb”. There were no other facts. No map, no pictures, no mention of how far the curb was from the course, no MPH, etc. Whenever there is an incident involving a vehicle hitting something, measurements, maps, photos, and any other available information need to be included to show as many of those facts as possible. All of the people who review these reports need all of the facts they can get so they are able to review those facts and look at the big picture of Solo Safety even though they may not have been there when the “incident” occurred. They have the job of looking at all of these reports from the entire program to see if there are trends or common problems in multiple locations. They can also look at the facts and use those facts to see if safety rules need to be revised or created. With reports that have such limited information, nothing is gained by the report. I know that all of you are very interested in improving the safety of the Solo program, and this is one way we can all try to manage incidents and possibly learn from them.

37. SCCA Solo Safety Steward Seminar
Your Divisional Solo Safety Stewards are
Central: Aruch Poonsapaya, (708)
Great Lakes: Kent Weaver, (937)
Midwest: Tim Brueske, (612)
Northeast: Jim Garry, (518)
Northern Pacific: James Shepherd, (503)
Rocky Mountain: Cal Craner, (208)
Rocky Mountain: Mark Mauro, (303)
Southeast: David Steger, (404)
Southern Pacific: Brian Robertson, (909)
Southwest: John Lieberman, (318) 37

38. SSS AP & Renewal NOTE *****
As of Oct. 2015, this form has been updated by the SCCA Membership Department to have only 3 year licenses.

39. Tracking Participation Online
Your scca.com profile allows you to track SSS participation.

40. Thank you for your time and dedication to the SCCA Solo Program!
What do you do now?
Have your trainer sign your SSS application today.
(Webinar attendee report will count as instructor signature.)
Follow a SSS for 2 events and turn in your application.
You are then a licensed SSS.
Thank you for your time and dedication to the SCCA Solo Program!