1. TGs Process, September Date: 2007-09-13 Authors: September 2007
doc.: IEEE /2398r0
September 2007
TGs Process, September
Date:
Authors:
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

2. September 2007
doc.: IEEE /2398r0
September 2007
Abstract
Slides for discussion of the IEEE TGs process in getting through Working Group Letter Ballot and Beyond.
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

3. Mesh Networking Task Group Process
September 2007
Mesh Networking Task Group Process
TGs Motto: “Perfection is achieved not when there is nothing left to add but when there is nothing left to take away.”
Donald E. Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

4. Process of Getting to Letter Ballot and Beyond
September 2007
doc.: IEEE /2398r0
September 2007
Process of Getting to Letter Ballot and Beyond
Completed Steps | Future Steps
Adoption of PAR and 5 Criteria
Technical Presentations and Discussions
Specify Any Additional Requirements, Comparison Criteria, or Other Documents
Call For Proposals
Presentation of Proposals
Select from Submitted Complete Proposals to Produce a Draft
Refine Draft
1st Letter Ballot – November 2006 – Fails
Revise Draft – Resolve comments
2nd Letter Ballot – November 2007
Recirculation
Sponsor Ballot – September 2008(?)
Final WG/EC Approval
IEEE SB REVCOM Approval
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

5. Process for Refining Draft
September 2007
Process for Refining Draft
Letter Ballot on Draft D1.0 authorized at November 2006 meeting.
Approval rate on Letter Ballot #93 was 48.12% so it failed. (This is not unusual. Most Drafts fail the first Letter Ballot and some fail two or three times before they pass.)
5,703 comments received (including 192 on apparently invalid ballots). 10 more comments added at January meeting.
Task group voted to proceed based on Draft D1.0 and to consider all comments for resolution.
Donald Eastlake 3rd, Motorola

6. Advantages/Disadvantages of Passing/Failing Letter Ballot
September 2007
doc.: IEEE /2398r0
September 2007
Advantages/Disadvantages of Passing/Failing Letter Ballot
Advantages
Disadvantages
Passing Letter Ballot
You enter “re-circulation” so subsequent votes are 15 days and voters can only add comment each time on parts of the Draft that have changed or been affected by changes.
The voting pool is fixed and no new people joining can vote.
You must resolve every comment by a ¾ vote.
You can only change the draft through the resolution of comments.
Failing Letter Ballot
You are free to make whatever changes in the Draft the task group wants.
Your next Letter Ballot must be at least 30 days and will include everyone in the Working Group at that time and they can comment on any part of the Draft.
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

7. 3 Cycles of Comments and Resolution
September 2007
3 Cycles of Comments and Resolution
Call for Informal Comments
Comment Resolution
Comment Resolution
WG Letter Ballot / Recirculation
Sponsor Ballot / Recirculation
Comment Resolution
Donald Eastlake 3rd, Motorola

8. Letter Ballot Comment Resolution
September 2007
doc.: IEEE /2398r0
September 2007
Letter Ballot Comment Resolution
Total
Editorial
Technical
Resolved
Unresolved
Dec-06
5,713
2,841
2,872
Jan-07
3,001
2,712
2,195
646
806
2,066
Mar-07
4,296
1,417
2,468 7
1,828
1,410
May-07
4,818
895
2,474
2,344
Jul-07
5,230
483
2,756
Sep-07
tbd
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

9. Letter Ballot Comment Resolution
September 2007
doc.: IEEE /2398r0
September 2007
Letter Ballot Comment Resolution
Total
Editorial
Technical
Resolved
Unresolved
Dec-06
0.0%
100.0%
Jan-07
52.5%
47.5%
77.3%
22.7%
28.1%
71.9%
Mar-07
75.2%
24.8%
99.7%
0.3%
56.5%
43.5%
May-07
84.3%
15.7%
72.4%
27.6%
Jul-07
91.5%
8.5%
85.1%
14.9%
Sep-07
tbd
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

10. Schedule Projected at San Francisco, California (July) Meeting
September 2007
doc.: IEEE /2398r0
September 2007
Schedule Projected at San Francisco, California (July) Meeting
July 2007 (San Francisco, California)
Comment Resolution
September 2007 (Waikoloa, Hawai‘i)
Comment Resolution , Second Letter Ballot authorized
November 2007 (Atlanta, Georgia)
January 2008 (Taipei, Taiwan)
First Letter Ballot Re-circulation
March 2008 (Orlando, Florida?)
Second Letter Ballot Re-circulation
May 2008 (Jacksonville, Florida)
Third Letter Ballot Re-circulation
July 2008 (Denver, Colorado)
Sponsor Ballot Authorization by WG
September 2008 (? Mid-west USA)
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

11. Possible Multi-Meeting Process Flow
September 2007
doc.: IEEE /2398r0
September 2007
Possible Multi-Meeting Process Flow
July Meeting San Franisco, California
Sep. Meeting Waikoloa, Hawai‘i
Nov. Meeting Atlanta, Georgia
Līhu‘e Ad Hoc Meeting
? Ad Hoc Meeting
Complete Comment Resolution?
Comment Resolution
Comment Resolution
Comment Resolution and Agenda Telecons
Comment Resolution and Agenda Telecons
Drafts D1.06+
Draft D1.07+
Draft D2.0?
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

12. September – Waikoloa Meeting Schedule
doc.: IEEE /2398r0
September 2007
September – Waikoloa Meeting Schedule
Hours based on the 16 hours (8 regular sessions) we got (compared with 13 hours in San Francisco):
1 hr Opening Session: Administrivia, Minutes, Agenda, Process
14 hr Comment Resolution
1 hr Closing Session: Process, Teleconferences /Ad Hocs
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

13. TGs Activity Between Meetings
September 2007
doc.: IEEE /2398r0
September 2007
TGs Activity Between Meetings
TGs Activities Between Meetings Requiring Notice:
One or more face to face ad hoc meetings, requires 30 days notice (P&P clause 3.6.2).
One or multiple Teleconferences, requires 10 days notice, not more often than weekly (P&P clause 3.6.3).
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

14. TGs Activity Between Meetings, Previously Decided
September 2007
doc.: IEEE /2398r0
September 2007
TGs Activity Between Meetings, Previously Decided
Pre-approved ad hoc September in Lihue, Hawai‘i, to work on comment resolution.
Teleconferences 5pm Wednesdays Eastern US time for up to 1 ½ hours:
25 September - ?
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

15. References Earlier TGs Process Submissions
September 2007
References
Earlier TGs Process Submissions
September 2007, 11-07/2408r0, Līhu‘e, Kaua‘i, Hawai‘i
July 2007, 11-07/2142r1, San Francisco, California
May 2007, 11-07/677r3, Montreal, Quebec
March 2007, 11-07/380r1, Orlando, Florida
February 2007, 11-07/235r1, Hillsboro, Oregon (ad hoc)
January 2007, 11-07/0059r2, London, England
November 2006, 11-06/1753r2, Dallas Texas
September 2006, 11-06/1386, Melbourne, Australia
July 2006, 11-06/1028r2, San Diego, California
June 2006, 11-06/840r2, Hillsboro, Oregon (ad hoc)
May 2006, 11-06/671r3, Jacksonville, Florida
March 2006, 11-06/340r1, Denver, Colorado
11-06/328r0, 11-06/329r3, Confirmed Proposal
Draft P802.11s D1.06
11-07/23r46, LB#93 Comments Resolution Spreadsheet
Donald Eastlake 3rd, Motorola