1. Civilian Secretariat for Police 2013/14 ANNUAL REPORT Analysis
16 October 2014

2. INTRODUCTION
It is important that the hearings on the Annual Report ensure that the following are assessed:
The Secretariat provides high quality services, economical in nature, efficiently and effectively;
Services are rendered are in line with the Secretariat’s Constitutional mandate, Strategic plans and Budget;
Services rendered by the Secretariat contribute meaningfully to the realization of Government’s overall objectives; and
Measures are in place to improve the Secretariat’s future performance.
Mandate
Domestic Violence Act
Implementation of IPID recommendations
Policy, research & legislation to guide the SAPS

3. 2012/13 2013/14 Achieved 64.1% of predetermined performance targets
PERFORMANCE OVERVIEW 2013/14
2012/13
Achieved 64.1% of predetermined performance targets
Spent 66.61% of budget
2013/14
Achieved 92% of predetermined performance targets
Spent 71.93% of budget
Disjoint between targets achieved and expenditure
Would have expected it to increase together
Targets are all output vs outcome based – makes achievement easier
Baselines too low & generalised
Committee needs to address this systematically in the 2015/16 APP

4. Expenditure per Programme
SECRETARIAT EXPENDITURE 2013/14
R million main appropriation
Adjusted upward to final appropriation of R million
Spent R million / 71.93%
Surrendered R million back to Revenue Fund
Unspent funds increasing
2011/12: R9.838 million
2012/13: R million
2013/14: R million
Expenditure per Programme
Administration: 77.29%
Partnerships: 63.3%
Policy & Research: 86.3%
Legislation: 62.3%
Monitoring & Evaluation: 64.8%

5. Spent R42. 929 million of R60.978 million (70%)
PERSONNEL
Spent R million of R million (70%)
R on training, which is too low
121 funded posts, of which 102 was filled in 2013/14
19 vacancies – rate of 16%
Filling of vacancies should be priority
Data on Legislation Programme not stated in Annual Report
Grievances misstated in Annual Report (table 10.4, page 51)

6. Targets 48/53 achieved, 90.5% success, 77.29% spent
PERFORMANCE ON PREDETERMINED TARGETS
Administration
Targets 48/53 achieved, 90.5% success, 77.29% spent
Key challenges regarding performance:
Risk Management reports not submitted due to Risk Manager not appointed
Asset Management
Consultative Forums with IPID
To ensure greater cooperation between SAPS, IPID and Secretariat regarding the implementation of DVA and IPID recommendations
Not yet fully established
Outcome of Skills Audit
Awareness Campaigns
Provincial Secretariats
Provinces had until May 2013 to establish Provincial Secretariats (18 months after Act becomes operational)
Not all established at the end of March 2013 (only WC & FS established & compliant)
Committee should seek clarity and status of implementation

7. 15/15 targets achieved, 100% success, 63.3% expenditure
PERFORMANCE ON PREDETERMINED TARGETS
Partnerships
15/15 targets achieved, 100% success, 63.3% expenditure
5/13 targets achieved in 2012/13
Target for establishment of Community Safety Forums (CSFs) exceeded (30 vs 18)
Findings of the Functionality Report of CSFs
Target for public participation meetings exceeded
Nature of community outreach programmes - impact?
Difference between anti-crime project and initiative
What was the nature of these initiatives/projects
40.3% variance between actual and planned expenditure on Compensation of employees

8. 13/14 targets achieved, 92.8% success, 86.3% expenditure
PERFORMANCE ON PREDETERMINED TARGETS
Policy & Research
13/14 targets achieved, 92.8% success, 86.3% expenditure
15/24 targets in 2012/13
Key Programme of the Secretariat
Only target not achieved – White Paper on Safety & Security due to split
States target achieved for 3 policy paper – only 2 reported. Secretariat should name the papers completed
Removal of target for research to complement the Monitoring & Evaluation programme, especially on the RAG
Implementation of Anti-gang Strategy?
Information gathered regarding international policing best practice – how does it impact the SAPS?

9. 5/6 targets achieved, 83.3% success, 62.3% expenditure
PERFORMANCE ON PREDETERMINED TARGETS
Legislation
5/6 targets achieved, 83.3% success, 62.3% expenditure
Success rate incorrectly stated in research paper, p. 31 (63.3%)
Target exceeded for review of SAPS legislation in accordance with Constitution and policies
Regulations not achieved – only for DPCI
Longstanding challenge
Over-spending on Compensation of employees account
Significant underspending of Goods and Services

10. 17/18 targets achieved, 94.4% success rate, 64.8% expenditure
PERFORMANCE ON PREDETERMINED TARGETS
Monitoring & Evaluation
17/18 targets achieved, 94.4% success rate, 64.8% expenditure
Exceeded target significantly on oversight visits
Planned 200 & achieved 529
Target too low
Reliance on Provincial Secretariats?
Underspending on Travel and Subsistence?
Number of effective complaints management systems exceeded
Planned 1 & achieved 5 – Secretariat should explain
Target for uptake of recommendations by the IPID too low (25%)
Target for special reports not achieved (0/4)

11. Full implementation of Act Key oversight bodies
CONCLUSION
Full implementation of Act
Key oversight bodies
Must become independent & critical voice
Stabilise in terms of budget & performance
Targets output based not outcome based
Medium Term Strategic Framework (MTSF) priorities
If Secretariat can achieve 92% of its targets with 71.9% of its budget, the budget might be too large or targets too low

12. Nicolette van Zyl-Gous Researcher: PC on Police 021 403 8416