1. Use of handheld electronic devices for census data collection
United Nations Regional Workshop on the 2020 World Programme on Population and Housing Censuses
International Standards and Contemporary Technologies
Kuala Lumpur, Malaysia
25-28 June 2018
Use of handheld electronic devices
for census data collection
By: Sok Kosal
DDG, NIS
Cambodia

2. Contents of the presentation
Overviews
Why consider use electronic data collection
Lesson learnt from National Enumeration of Children Outside of Family Care, Cambodia 2015
Advantages of using Electronic Devices
Challenges of using Electronic Devices
Concludes
Opportunities in 2019 Census

3. Overviews
Data editing and entry was done manually for several censuses and surveys in Cambodia
Cambodia had even never adopt scanning technology for
data capture in censuses and surveys.
The use of electronic devices portable (Computer Assisted Personal Interview) for data collection been implemented first time for Women Health and Life Experiences Survey (WHO)
CARD #2: Thank you for sharing your thoughts. Some of these concerns we will address later on in the training, and some concerns related to our learning objectives we will discuss now. Our learning objectives for this session are… (read from slide, then next slide)

4. Overviews……………
The use of electronic devices portable (Computer Assisted Personal Interview) for data collection been implemented second time for Cambodia’s Violence Against Children Survey (UNICEF)
The use of electronic devices The use of electronic devices (Smartphone) for data collection been implemented third time for National Enumeration of Children Outside of Family Care, Cambodia 2015, (USIADs)
Sample CPI data collection for 10 provinces using Tablet in under supported by (WB)
Pretest of CSES data collection in 2018 using Tablet under supported by (Sida)
CARD #2: Thank you for sharing your thoughts. Some of these concerns we will address later on in the training, and some concerns related to our learning objectives we will discuss now. Our learning objectives for this session are… (read from slide, then next slide)

5. Why consider use electronic data collection
Agency policy promoting technologies response to statistical vision (accuracy independence, objectivity, reliability, relevance and timeliness)
Global modernization of statistics to emerge national and international demand on the quality official statistics on time
Improvements in quality control and management of collection of data.
Available of fund and technical assistance acquired by DPs.
The decision using electronic data collection among stakeholders and experts group who have expertise in designed and implemented the electronic devices .

6. Lesson Learnt D Evaluator Interviewer Downloading Form
Lesson Learnt from Field-Task for National Enumeration of Children Outside of Family Care, Cambodia 2015
Downloading Form
Fill-Up the Form
C. Upload Data
D. Evaluation Results A
Smart Phone
Computers B
CARD #5: Next we will talk about what we need to know to use Field Task. In Field Task, there are four main steps we must know. Downloading forms, completing forms, uploading forms and analyzing forms. As enumerators you will only need how to do these first three steps but should know how the data is being analyzed. (go through 4 steps, next slide) C
downloading forms
Upload data
evaluation results
fill-up the form

7. Step1-Downloading the forms
CARD #6: Now I would like everyone to try following along with us on their phones. We are going to go through these four main steps together, starting with downloading the forms. We have set up FieldTask for you already so now you just need to download the forms. To download them…. (explain downloading with pics, next slide)
Downloading form
Upload form
evaluation results
fill-up the form

8. Change language

9. Step2-Filling-Up the Form9

10. Step2-Filling-Up the Form
Explain some questions will only accept numbers as an answer.
Explain how when there is a don’t know option like this, you cannot enter a number and select don’t know. A message will show telling you to go back and change your answer to choose only one or the other. You cannot choose none and cannot choose both. 10

11. Step2-Filling-Up the Form
we can go back and check questions using the “Go to Prompt” feature.
Explain that we can go back and check questions using the “Go to Prompt” feature.
If we need to check something we MUST do before we Save and Exit, after that we cannot open that completed form anymore.

12. Step2-Filling-Up the Form
Saving the form 12

13. Step3-Upload the Form
ចុច Refresh ដើម្បីបញ្ជូនទិន្នន័យត្រឡប់ទៅកុំព្យូទ័រ 13

14. Step4-Evaluation Results
Insert sample bar graph
Explain about evaluation: what information we look at, why we look at it.
CARD #11: Some examples of things we will look at are the amount of responses or the amount of interviews submitted. We are going to take a quick look at the some of the data you all just uploaded. (pull up Smap, do basic frequency analysis)
Number of children in institutions
How many interviews occurred (did it match number of year olds)
Are there questions being skipped?
Are there questions not being filled in correctly?
Are the number of total staff
On select multiples, are they all selected?
Integers, if they are way off base.
Consistent DON’T KNOWS
Verification numbers seem off
Visiting a lot of institutions not in the commune / GPS coordinates all over the place
Interviewers confidence in reported age (if it keeps coming off low, etc.) 14

15. Advantages of using Electronic Devices
Saving Cost
No need printing questionnaires
No need transport of questionnaires send/return
No need clerks salary, computers, room to processing
No need storage space (sometime more costly)
Saving Time
No data entry stage
Not much data cleanings
Analysis immediately starting after field

16. Advantages of using Electronic Devices….
Better Quality
Increasing confidentiality and cooperation from respondents (trust on information control)
Quality control check much easy
GPS control (Geographical coordinates are picked up by the Smartphone and deposited into the respective field)
Quick feedback
Modifying questionnaires possible if need
Directly checking internal consistency, range and error checking, and skip patterns

17. Advantages of using Electronic Devices…..
Better Quality……………
Easier than paper questionnaire; skips are automatic and the errors are display on screen for correction on site.
Language of interview possible change as and when required.
Rapid and secure transfer of collected data
System maintenance is done at central office by the system developers

18. Challenges
Technology speed up the whole data entry process were challenges associated with the used
The setup cost of acquiring the computers and mobiles data collection devices is high.
Time consuming for developing the program.
Must be adequately testing the program to finalize data collection application
Must be thoroughly trained to handle the devices carefully.
Extra technical assistance or training of data capture form programmer

19. Challenges……………….
Need to conduct several pretest data collection to make sure the staffs possible using the application
Time consuming for opening questions (Text)
The network is critical important because the data cannot be sent to central server if there is no network connection.
Breakages of devices sometimes occur such that data may not be retrievable.
Computers, tablets and smartphone possible damage when the fall down.
Need call center to provide logistical support, IT related support and methodological support to field staff

20. 2019 Census
Several factors consider to use manual data entry for 2020 round census
Budgeting
Technical Assistance
Human Resources
Available equipment's
Post enumeration census will give an opportunity to introduce the use of electronic data collection.
The NIS currently working closely with UNFPA and Government of China moving towards the implementation of electronic data collection in the PES.
NIS extremely need capacity building for developing the program and equipment

21. Thank you very much