1. SFU Graduate Curriculum Workshop

2. Agenda
APPROVAL PROCESS EFFECTIVE DATES PROGRAMS COURSES REMINDERS RESOURCES
Theme of the day: Do it now. Sometimes “later” becomes never or too late

3. Terminology APR – Academic Progress Report
AVED – Ministry of Advanced Education
BOG – Board of Governors
CSAR – Cohort Special Arrangement (3 year trial program)
Docushare – online repository of all Senate documents
FPP – Full Program Proposal
GPS – Graduate and Postdoctoral Studies
NOI – Notice of Intent
SGSC – Senate Graduate Studies Committee
SCUP – Senate Committee on University Priorities
SCUS – Senate Committee for Undergraduate Studies
SIMS – Student Information Management System
WQB – Writing, Quantitative, Breadth Requirements

5. 1) INITIAL DRAFT feedback from staff/faculty 2) DEPARTMENT CURRICULUM COMMITTEE if in a non-departmentalized faculty this step is skipped FACULTY CURRICULUM COMMITTEE SGSC may be sent back to contact person for revisions/rationale this may delay the approval FOR SCUP this only occurs for major program changes (new programs, over 50% of program being changed, program terminations) FOR SENATE BOG & Ministry of Advanced Education this only occurs for new programs 3) IMPLEMENTATION 4) EFFECTIVE available for enrollment

6. Approval Process

7. Deadline Dates
Graduate Studies Website-> Administration -> Curriculum Management -> Meeting Schedule and Deadlines
Schedule for major program revisions and program proposals is different

8. Be realistic

9. Effective dates drive all the systems
SIMS
Calendar
Scheduling
Academic Progress Report
Effective dates are ALWAYS spring, summer or fall followed by the year ie Spring 2018

10. 293
That is how many graduate curriculum items were approved through SGSC in 2018 (program changes, new courses, course changes, GGR revisions, full program proposals)

11. Templates & Forms
MEMOS CALENDAR CHANGE NOI DEGREE – CSAR & FPP CERTIFICATE/DIPLOMA FORMS:
new course
course change
course TW/Delete

12. Programs
Revisions
Include revisions to courses required, admission requirement changes or program structure
Major Revisions
Includes any revision that is more than 50% being changed from the original program and must go through SCUP
Suspension/Deletion
Admission suspension must happen first, followed by dissolution. This may occur simultaneously only if no students are in the program
NOI
This is the rationale for the proposed program, key objectives and outcomes. The NOI structure will form the basis of the Executive Summary included in the FPP.
FPP
There are two templates, one for the SFU submission which will be used up to and including Senate and a second in a modified format to be sent to the Ministry of Advanced Education.
CSAR
Is 3 year trial for a graduate program. The template is that of an FPP but it does not need minstry approval until proposed as a permenant program.

13. If there is anything out of the ordinary,
provide a strong rationale.

14. New Course Checks Overlap
The faculty associate dean will distribute the course proposal and outline to all other faculty associate deans to ensure the new course has enough original content and doesn’t have significant overlap with an existing course
Equivalency
If this course has enough similar content to another course, are they equivalent? If yes, is it a one way equivalency or two way? Rationale is needed if there is a complex set of equivalents
Cross-listed
If this course is “piggy backed” with an undergraduate course, additional information is needed. Normally, additional work must be assigned to the grad students or additional contact hours for grads only
Library
At the graduate level, Grad Studies will submit the new course proposal with the reading list to the library to ensure there are adequate resources to mount the course

15. Courses Program change needed
If creating a new course, does this course need to be listed in the program calendar as part of an elective list or requirement
Course Components
These have recently changed. Definitions available on our website
Prerequisites
Must have logic and must be different from what is already implicit
Units
Normally, between 3-5 units. Be consistent within your academic unit
Repeat for credit
Should a student be able to repeat the course again if they successfully compete it again for further credit
Grading
Has the correct grading scheme been used? Remember S/U graded courses can have an IP

16. Differences between grad and undergrad
no WQB at grad
different forms and templates
STT course normally not used at grad
units do not equal contact hours in all cases
CSAR not available at ugrad

17. reminders always be working off of the published calendar
rationale is important
memos & signatures are necessary
follow the correct approval process
submit before the last meeting for the effective date when possible double check all forms before submission
keep an electronic word version (course outlines, program proposals and calendar changes) until approval at Senate
when revisions are requested get the correct people involved in the decision
reminders

18. Inaccurate or incomplete documents submitted may result in delay or denial by SGSC, SCUP or Senate

19. RESOURCES
Graduate Curriculum Management SGSC Calendar SCUP Senate documents
ask for help in advance: