1. Case Study: University of Southampton Dr Neil Smith Environment Manager 20 th November 2007

2. Aims Resource v waste Purchasing and waste disposal What have we done? Lessons learnt Whats next?

3. Resource v waste Identification of need Design & specification Supplier selection Whole Life Costs Evaluating tenders Contract management Feedback There are opportunities to consider environmental and social factors at all stages of the procurement cycle….

4. Legislation Environmental Protection Act 1990 Waste management licensing Regulations 1994 "waste" is "...any substance or object…which the holder discards or intends or is required to discard. But… Exemptions (paragraphs 50 (WEEE) & 51 (lamps)) Hazardous waste Regulations 2005 WEEE Regulations 2006 the prevention of WEEE and in addition, the reuse, recycling and other forms of recovery of such wastes so as to reduce the disposal of waste. RoHS Regulations 2006 Ozone-depleting substances Regulations 2006 Data protection act 1998 You should ensure that all information is erased if it is no longer required for business purposes. Policy informed by legislation:

5. Whos involved Purchasing Procurement team (>20k) ISS Departments – devolved budgets Disposal E&F one-stop-shop Waste contractors Waste Services (UK) Ltd Fridges/freezers (Light Brothers) WEEE (Seekit) Fluorescent tubes (Bakersfield) Recommit Bell Microsystems

6. Whos involved Pre-designDesign & procurement Pre-construction Construction Post-construction Buildings Decant IT infrastructure EEE Contractors

7. EEE Procurement Three year EAUC sustainable procurement project with the aim of changing staff, students and suppliers attitudes to purchasing Supplier selection Environment policy Environmental management system Training Prosecution Environmental improvements WEEE/RoHS

8. EEE Procurement Product selection Cost Charging structure, eg fluorescent lamps Quality Durability Maintenance Recycled content Hazardous components (RoHS) Energy use Take back system Packaging Disposal

9. WEEE Disposal WEEE policy: Central waste management E&F website Write off equipment (>£100) Secure storage Competent contractors

10. WEEE disposal Contractor selection Cost Secure data destruction Environment policy Environmental management system Registered carrier Waste management licence(s) Hazardous waste registration ICER registered Reused v recycled Audit trail Data supplied Distance to site Collection service

11. WEEE disposal

12. WEEE costs Company2005/62006/7 Waste Services£26,989£2,883 Recommit£11,546£35,487 Total£38,535£38,370

13. WEEE disposal 45p per tube (disposal) 15p per tube (up front) But…..

14. Communication E&F waste management guide Sustainable development website Bulletin Sustainable procurement workshops Purchasing Fair Procurement newsletter Talks, eg ISS Carbon management programme & website Environmental champions

15. Lessons learnt Keep contractors under review Packaging! Purchasing is key Changing buying behaviour will take time Equipment loan v waste Central control of waste Product v service (or what suppliers say and what they do)

16. Whats next? Sustainable procurement project Work with suppliers & contractors - Discuss pricing! Collection centre? New finance system ISS Green computing? Sign up to Green Computing Charter: When purchasing new IT equipment, choose energy-saving devices that have been manufactured in an environmentally conscious fashion. Dispose of old hardware responsibly, send old PCs to be reconditioned and recycled. Sustainable resource & waste strategy Keep WEEE disposal contracts under review (take back options) New waste contract (2008+) Better data Capital programme & IT infrastructure More communication Environmental champions

17. Sources of information EAUC www.eauc.org.uk/weee_regulations_insight_guide Netregs www.netregs.gov.uk Department for Business Enterprise and Regulatory Reform (BERR) www.berr.gov.uk/innovation/sustainability/weee/page30269.html Higher Education WEEE National Working Group: http://weee.procureweb.ac.uk/guidance.html Canny buyer www.cannybuyer.com/index.shtml Defra www.defra.gov.uk/environment/waste/index.htm

18. Review Resource v waste management Purchasing and waste disposal What have we done? Lessons learnt Whats next

19. Any questions? Contact: Dr Neil Smith Environment Manager nfs@soton.ac.uk http://www.soton.ac.uk/susdev/