1. e-Portfolio – Trainee Tips

2. Tips for 2014/15
These tips aren’t exhaustive and should help avoid a few problems
Remind consultants to complete your WPBAs
Start early with WPBAs

3. ‘My Details’ In ‘My Details’ section in the top right of screen
Ensure you have the correct Educational Supervisor and College Tutor
This creates your ESSR with the correct names
Check your training year

4. ARCP Record
Make sure that your ARCP folder is open and ready to receive/populate for this year
Note your cut off date
Set a reminder in your diary 8 weeks before this to make sure you start your MSF by then
The cut off is 8 days before your ARCP

5. ARCP Record Eyeball what is green and red
Gives you an idea of which sub-specialities need attention / further WPBAs
Have a think about what can be done in each hospital
Especially useful for St3 and St4 as some specialities can’t be covered in some hospitals

6. Associate each WPBA to as many parts of the curriculum as is feasible
This helps your ARCP record go green
Remember to assign each WPBA to this year’s ARCP record
Under the Assessment Tools ‘tab’ and then Complete assessment Tools ‘tab’
Check the corresponding boxes and assign them to your ARCP

7. ESSR You can open your ESSR at anytime
It says you can’t edit it once submitted (that is to your College Tutor at the end of the year)
If you switch hospitals
You can delete an ESSR without a problem
It will re-populate with all your WBPAs and Activities automatically
You will lose all the parts that you have ‘hand-typed’ in
Make sure you have the correct College Tutor and Educational Supervisor

8. MSFs For people who have their ARCP in soon start now
This will take about 6 weeks from when you send out the s requesting people to do this
(we all know what we are like about filling in forms)
You don’t have to just use people you are working with at your current hospital

9. Unit of Training Sign Offs
Any consultant can do this for you
Although they may need to be reminded that thy can. More commonly the lead could complete it for you
Show them your workbook to illustrate what you have completed
This makes the ESSR / clinical tutor meeting quick to do

10. Activities Use this to add personal activities
For example
Courses
Weekly departmental teaching
Exams
This is generally just a good place to put everything you do to show you keep up-to-date
Upload your ‘evidence’ and link this to your activity

11. Library and Evidence Upload documents / certificates to your library
It is also a good place to store you info for each job
Ie immunisations / CRB check documents
You then have them as a resource to send to HR for the next job
Once uploaded you can link the evidence to your activity

12. Questions? Hopefully this is all just a reminder and nothing too new
I’m sure everyone is well underway with their ARCP records
This is just a reminder to do things early
And that the ARCP record closes 8 days prior to your ARCP
You will need to be signed off by the College Tutor before this 8 day mark
If you are on or planning an OOPT/E you will need to do paper WPBAs and upload them
Overseas assessors will not be allowed to be electronic assessors at present

13. Coming Soon…. New from the e-portfolio meeting at the RCoA in October
Soon trainers will be able to ‘View Portfolio’
‘Public Evidence’ option will be removed from the library
Make sure you have swapped a copy into you personal evidence
Trainees will be able to ‘recall’ pending assessments and resend them
To generate a new in the assessor’s inbox

14. E-Portfolio Champions
If you have further questions contact you ‘Champion’ in each Trust as a first port of call
It is very likely that your issue has happened to someone else already and there is an answer
These Champions are
NBT Southmead – Jeremy Astin
GRH / CGH Gloucester / Cheltenham – Liz Hood
RUH Bath – Alex Looseley
GWH Swindon – Neil Kellie
WGH Weston – Katie Foy
YDH Yeovil – Emma Ginn
UHB – Toby Jacobs

15. Further Help
If your local champion doesn’t know an answer they can contact me
Other trainees in other trusts may have had a similar issue
I might know or I’ll ask the college
A good resource is the RCOA E-Portfolio login page ‘guidance notes’