1. Narrative Reports: The single form
Development of integrated project and financial management tools in conformity with the 2003 FPA
Narrative Reports:
The single form
In collaboration with

2. A single form to ALWAYS use for:
Project proposals (any type)
Interim Narrative Report
Pre final Narrative Report
Final Narrative Report
the Single Form

3. The following must be enclosed:
Preparation of the Single Form requires knowledge of the ECHO PCM manual
The following must be enclosed:
Logframe
Workflow
Map of the area
Other documents should be enclosed as required by the situation (e.g. ToR evaluation, audit, visibility plan)
the Single Form

4. Complexity of the project Evaluability of the project‘
the Single Form
Complexity of the project
Focus on
Evaluability of the project

5. The SF is composed of 13 sections
All sections are completely filled in to “convince” of the importance of proposed operation
Less detail is required for operations of primary emergency and emergency
SF: proposal
Elements of interest

6. The following points shall always be respected
SF: proposal
The following points shall always be respected
Maximum lenght 30pages
Estimate of needs and definition of strategy
PCM log (objectives, indicators, sources)
Specific information (no repetition)
Respond to chck list (3.5, 5.3, 6.3, 10.4)

7. 1. General information
Summary:This section contains the main elements of the proposal. The humanitarian organisation must copy the contents of the sections of the proposal listed below 1.7.
SF: “Sections”
Elements of interest

8. 2. Need Assessment A precise stakeholders analysis is required
If an assessment exists it shall be enclosed (at least a summary)
Problem tree should be used as an instrument to analyze and synthesize problems
SF: “Sections”
Elements of interest

9. Macro contest shown by ECHO/CE
Problem Tree
Macro contest shown by ECHO/CE
Intervention focus

10. 3. HO Strategy SF: “Sections” Elements of interest
The presence of the HO in the country/area is explained specifying:
Location, sectors, donors
Lessons learnt
Chosen strategy is discussed
Proposals shall always be discussed with regional ECHO representatives
NEW!:The system to be applied by the partner for the identification of costs and charging to the different projects has to be outlined in 3.1.
SF: “Sections”
Elements of interest

11. 4. Operational Framework
In general
Logical Framework mandatory (max 3 pages)
Title of operation must not exceed 120 characters (NEW!: should avoid inclusion of specific data that could change, such as the number of beneficiaries, sub-region of implementation, etc..)
Requirements inserted in SF must be scrupulously respected
SF: “Sections”
Elements of interest

12. 4. Operational Framework
In Particular
Precise details are required for the beneficiaries (number, type, category, location…)
Identification criteria are clearly defined
Activities are sub-divided into sectors (budget, categories)
SF: “Sections”
Elements of interest

13. Continuing with sez. 4: the objectives
General objective (called principle objective here) shall be in line with the objectives specified by the EC decision
Insert only 1 specific objective (also in line with the EC decision)
Centrality of indicators (details for all expected results) and monitoring mechanism
SF: “Sections”
Elements of interest

14. Imp! Imp! Imp! Imp! Log Frame
Refer to the EC strategic framework and ECHO decision
Imp!
Refer to the EC decision & Cannot be modified
Imp!
Imp!
Consider costs and organization of a monitoring plan
Imp!
Refer to the budget lines

15. SPHERE and the Logframe
SPHERE in use
SPHERE and the Logframe
Narrative
IOV
Sources of Verification
Risks and assumptions
General objectives 1. 2. 3.
Specific objective
Expected results
1.1.
1.2.
Activity
1.1.1.
1.1.2.
1.2.1.
Charter
Charter and Standard
Indicators
Guidance notes

16. Ex. of logframe with SPHERE indicators (from OXFAM)
C. SPHERE in use
Ex. of logframe with SPHERE indicators (from OXFAM)
Narrative
IOV
Sources of Verification
Risks and assumption
General objectives
Contribute to improve health conditions of refugees and local inhabitants
Improvement % of the main health indicators
statistic information collected by WHO
Specific objectives
Level of water connected disease in refugees and local inhabitants reduced to pre-war levels
decrease in water-connected disease by 20% within 6 months
Survey
Interim evaluation.
Final evaluation
Expected results
1. Within 6 months refugees will have adeguate, appropriate and safe hygienic services
women may safely use hygienic service
400 latrines appropriately constructed/used
minimum distance of 50 meters between household and latrines
latrine monitoring record
Focus Group : women
Activity
Consultation with women to identify suitable sites for hygienic services
Construction of 400 gender-segregated latrines conforming to international standards
Training and equipping 40 people responsible for latrines
[…]
Charter
Standard
Indicators
Indicators and guidance notes

17. 5. Risks & Assumptions SF: “Sections”
External factors are explained and monitored (the partner should explain how they would react to mitigate their effects on the implementation of the operation and what other options would be envisaged to achieve results)
The field safety situation is outlined and, if they exist, specific protocols for the operative context in question
SF: “Sections”
Elements of interest

18. 6. Resources Required Local and expatriate staff are divided (1 & 2)
Function is specified and estimated costs discussed
Purchasing procedures are detailed (goods, equipment)
SF: “Sections”
Elements of interest

19. 7, 8, 9. LRRD , Mainstreaming & Visibility/communication strategy
The questions “substainability” and “mainstreaming” are discussed
If there are funds for visibility the expense must be justified (Visibility Plan)
SF: “Sections”
Elements of interest

20. 10. Field Coordination and local implementing Partners
Mechanisms of connection are explained (Field coordination)
NEW!: This section provides information on procedures for the award of service (consultants, audit, training, evaluation, etc.) and work contracts (building of houses,…). Information related to procurement of equipment and goods is given in point 6.3.
The partner shall indicate in this section all derogations requested so that ECHO can take a decision and if necessary include them in the Special conditions of the Agreement.
SF: “Sections”
Elements of interest

21. 11, 12, 13. Financial & administrative information & conclusion
Basic information on the project is stated
NEW!: When requesting 100% funding, the partner must provide the reasons on which the request is based in 11.2
NEW!: In case of pre-dating of the eligibility of expenditures, the reasons on which the request is based should be presented in section
Space for conclusions and comments
SF: “Sections”
Elements of interest

22. The same format of the proposal is used (Single Form)
It must state in detail progress made STRICTLY following the original plan
Wherever the data of the proposal has been modified or complemented, modifications or complementary information should be easy to identify visually (NEW!: using track changes or different colours and fonts).
Logframe representing the progress made is reported
SF: Interim Report
Elements of interest

23. To change parts insert activities and changes made, insert the phrase Not Applicable in parts not modified
Section 4 becomes the most important section with special attention to:
SF: Interim Report
Elements of interest
The beneficiaries
The indicators

24. Special attention must be paid to:
Note the starting date of the operation and in case of inserting a date different from that specified in GA, give a reason
Request, with a justification, any eventual extension of the implementation period
Do not modify in any way the specified objective
Duly justify any inherent changes in budget
Up date relating to 15/30 days preceeding report depending on project type
SF: Interim Report
Elements of interest

25. Mandatory only for the types of decision which call for it
Always the same format
Substantially similar in form and objective to the Interim Report
The preliminary final report is the last chance to introduce a request for amendment.
SF: Pre-final Report
Elements of interest

26. Use the same format (Single Form)
Defines the framework reached at end of operation
The “rules” of filling it in remain unvaried
SF: Final Report
Elements of interest

27. SF: Final Report
Previously used methods for supplying information are still valid
Extreme care must be made in filling the Sections 4 (Operational Framework), 6 (Resources), 7 (LRRD), 8 (Mainstreaming) e (Visibility)
All additional comments are to be made in section 13
Indicators (levels reached), modifications made to plan and possible impact are detailed and discussed
All details of procedures followed for the contract are supplied
Elements of interest

28. The end

29. The end