1. Being an OA Quality Lodge
Facilitated by:
Tom Welna
Paul Bartyzal
(Totanhan Nakaha Lodge – St. Paul, MN)
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2. Welcome! Personal introduction - quickly Position Lodge name
Lodge location
Approx. membership count
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3. How to be a Quality Lodge?
It’s all about Timing
Planning
Coaching
Mentoring
Teamwork
Belief in the goal
Statistics
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4. The requirements What does it mean? What do you need to achieve it?
What barriers are preventing you now?
How will you overcome those barriers?
Does the budget support it?
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5. Requirement #1
The Lodge complies with all requirements in the current printings of the OA Handbook
Guide for Officers & Advisors
Field Operation’s Guide
Guide to Inductions and ceremony books
The Council has only one OA lodge organization
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6. Lodge Organization Are you familiar with these Guides?
Where can you find them?
What do you do if you’re not in compliance?
Do you have two lodges?
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7. Requirement #2
The lodge experienced positive growth in it’s membership
Last years recharter numbers plus one!
Do you certify all members are registered with BSA?
How do you do that?
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8. Requirement #3
The Lodge inducted a minimum of 30% of its eligible Ordeal members into the Brotherhood
What is an eligible Ordeal member?
What do you do with 2 year and older Ordeal Members?
Do you use an elangomat program?
An extended program
Do you require Ordeal to go through another Ordeal or work program for Brotherhood?
Does the size of the lodge affect your approach?
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9. Requirement #4
The lodge conducted one or more LLD course with qualified instructors and use the current LLD materials (available at to train lodge and chapter officers, lodge and chapter committee chairs, and their advisors.
Collectively, the LLD courses were attended by a minimum of 75% of all members eligible to attend.
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10. Who is eligible to attend?
Should you restrict attendance?
Should you require attendance?
Should you do it all at once or spread it out?
What about making it attractive to attend and maybe interesting?
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11. Requirement #5
The lodge completed service projects for the council camp or service center and a council approved community service project.
A written report for each project was included in the lodge annual report.
During the year, lodge members contributed an average of three hours of service per person
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12. Do you submit an annual report?
Do you have a service project committee?
How do you track the hours?
What do you do if you’re a mega-lodge?
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13. Requirement #6
After contacting each troop and team in the council, the lodge conducted an election in every unit desiring an election
The election teams were trained and all team members were in proper uniform during each election.
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14. Do you have an election committee and election team training?
How do you recruit teams?
Do you use OA representatives?
Do you allow elections at camp?
Should you?
How do you collect the results?
Do you have time limits?
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15. Requirement #7
Following a review of the OA Strategic Plan, the lodge key 3 met with the council Scout executive to identify ways for the lodge to be more effective in cooperating and coordinating with council programs and events. The lodge calendar permits members to actively participate in unit, district, and council events.
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16. Do you have a copy of the strategic Plan?
Do you have a copy of your councils Strategic Plan?
Who should be doing this?
Do you have a lodge annual plan?
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17. Requirement #8
The lodge leadership actively participated in the development and implementation of the councils plan for the promotion of the councils camping, high adventure, and other outdoor programs.
Working closely with the district and council leadership, the lodge camping promotion committee helped establish and conduct promotional contacts to a minimum of 75% of the troops and the teams in the council as of June 30, 20__.
Contacts:_______________
The number of troops & Teams:________________
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18. Do you have a camping committee? Does your council have a:
What about Cub Camping?
What is a contact?
Do you have a camping committee?
Does your council have a:
Camping Committee?
High Adventure Committee?
Program Committee?
How can you cover yourself?
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19. Requirement #9
The lodge contributed cash, materials, or both to the council in an amount equal to at least $2.00 per lodge member?
What are your dues?
Is the $2.00 built into your dues structure?
What about labor, do you include it?
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20. Requirement #10
The lodge submitted a written annual report of accomplishments to the council executive board.
Who should be doing this theoretically?
Who should really get it done?
When should it be done?
What time should it cover?
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21. Requirement Summary
These are the 10 required criteria – there are five more required.
Three are to be picked from a list of nine items.
The remaining two can come from the list of nine items or something agreed to by you and your council.
Technically, the Scout Executive approves these five.
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22. Nine Discretionary Items
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23. A. Contributions
In addition to contributions made in item #9 ($2.00 per lodge member) the lodge made a minimum contribution of $1,000 to the councils endowment fund
What is the James E. West Fund?
Is this in your dues?
How could you capitalize on the
James E. West contribution?
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24. B. Camping Pamphlet
The lodge published a “where to go” camping pamphlet, CD or information on the lodge or council website which has been updated within the last three years.
Could you use the internet?
How do you update it?
Could you use this for three years?
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25. C. Ceremonies
Each ceremony team member memorized his part and each ceremony was presented in an effective and impressive manner in accordance with the official ceremony books and the Guide to inductions.
What part is subjective?
What part is spelled out?
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26. D. Lodge Progress
The lodge key 3 met at least six times during the year to discuss the progress of the lodge.
What would keep you from doing this?
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27. E.
The lodge provided manpower, resources, and or program assistance in support of the councils Cub Scout outdoor program and Webelos transition to Boy Scouts.
What is a “Webelos Woods” camping experience?
Do you do Arrow of Light ceremonies?
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28. F. NLS / NLATS
Within the last two years, two youth attended a NLS and completed their contracts, and one adult attended a NLATS and completed the required discussion with the council Scout Executive.
Does your budget (dues) provide support for the youth and maybe gas for the adult for these courses?
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29. G.
The lodge created a plan to serve the OA Scoutreach mentoring Program. The plan was approved by the council Scout executive or the council Scoutreach committee and was included in the lodge annual report.
What is the OA Scoutreach Program?
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30. H.
The lodge produced and distributed (by hardcopy, , or lodge website) a minimum of four newsletters to its members and contributed articles to the council newsletter or website. Lodge websites conform to the councils website policies.
What is a newsletter?
Do you have a website?
Do you have a webmaster?
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31. I. One youth member attended a national OA high adventure program.
A minimum of three youth and two adult members attended the section conclave.
At least five lodge members participated in NOAC
Does your budget provide any support?
Why are numbers for Sectrar and NOAC so low?
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32. Summary for Quality Lodge
Items you should have if you’re going to become a quality lodge.
Annual Budget
Dues
National
Sectional
FOS - $2.00 / member
$1,000 James E. West or other
Education funds
Funds for travel – NLS / Section / NOAC / NLATS
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33. Summary (cont.) Annual Report Regular Key 3 meeting (6)
Service Project and hours
Scoutreach plan
Regular Key 3 meeting (6)
Annual Plan for Lodge
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34. Annual Plan resources Guide for Officers and Advisers
Lodge Finance Manual
Guide to Inductions
Planning Model
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35. Summary (cont.) Committees Election LLD – training
Camping / Activities promotions
Inductions
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36. Closing
Commitment to do it by all individuals including the LEC – led by the Lodge Chief.
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37. Questions????
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38. Thank you for coming!
“Do Your Best”
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