2. #1 Labor-Saving DACdb Feature
Welcome to
Registration & Reconcile
#1 Labor-Saving DACdb Feature

3. Organizing Events and Meetings
“Next week we will have our annual fellowship outing. Please let Jack Thompson know if you’re coming and if you plan to bring a guest. Food choices will be chicken and fish. Please pay Jack.”
Large Banners 3

4. Handout
DACdb Online Registration Concept Overview
Organizing Events and Meetings
“Public” Calendar
Website
Facebook
Limited Info (no registration)
Event
Meeting
Project
Activity
Who?
What?
Where?
When? How Much?
DACdb
Calendar
Members Always Know Where to Look
“Next week we will have our annual fellowship outing. Please let Jack Thompson know if you’re coming and if you plan to bring a guest. Food choices will be chicken and fish.”
Backroom
Tracking
Admin
Payments
Multi-User, Real Time
Online Registration
Confirm
Regret
Payment
Reconcile
Club
Committee
Group
Lather, Rinse, Repeat (3 Times)
PMail
Information
Event Link
Regrets Link
PMail
Information
Registrations, Regrets, Payments
Large Banners
Event
Check-in
Badges
Rooms
Payment
Target Audience
Club
Committee
Group
Who Came? Who No-Showed? Reconcile with Future Events 4

5. Step By Step

6. Build the Event

8. Add Blank Event Here

13. Members Always Know Where to Look
Handout
DACdb Online Registration Concept Overview
Organizing Events and Meetings
“Public” Calendar
Website
Facebook
Limited Info (no registration)
Event
Meeting
Project
Activity
Who?
What?
Where?
When? How Much?
Who?
What?
Where?
When? How Much?
DACdb
Calendar
Members Always Know Where to Look
“Next week we will have our annual fellowship outing. Please let Jack Thompson know if you’re coming and if you plan to bring a guest. Food choices will be chicken and fish.”
PMail
Information
Large Banners
Target Audience
Club
Committee
Group 13

14. Pmail Invitation

15. Target Audience

16. Presidents
Presidents-Elect
Secretaries
Treasurers
Exec. Secretaries
AGs
Membership Chairs
Club Admin. Chairs
Directors

20. Members Always Know Where to Look Registrations, Regrets, Payments
Handout
DACdb Online Registration Concept Overview
Organizing Events and Meetings
“Public” Calendar
Website
Facebook
Limited Info (no registration)
Event
Meeting
Project
Activity
Who?
What?
Where?
When? How Much?
Who?
What?
Where?
When? How Much?
DACdb
Calendar
Members Always Know Where to Look
“Next week we will have our annual fellowship outing. Please let Jack Thompson know if you’re coming and if you plan to bring a guest. Food choices will be chicken and fish.”
Online Registration
Confirm
Regret
Payment
PMail
Information
PMail
Information
Event Link
Regrets Link
Registrations, Regrets, Payments
Large Banners
Target Audience
Club
Committee
Group 20

21. Event/Regrets Links

22. Insert Registration link

23. Area 3, 11 & 12 Treasurer/Membership/Grants & RI Foundation Training

24. Includes User ID and Event ID

26. Members Always Know Where to Look Registrations, Regrets, Payments
Handout
DACdb Online Registration Concept Overview
Organizing Events and Meetings
“Public” Calendar
Website
Facebook
Limited Info (no registration)
Event
Meeting
Project
Activity
Who?
What?
Where?
When? How Much?
DACdb
Calendar
Members Always Know Where to Look
“Next week we will have our annual fellowship outing. Please let Jack Thompson know if you’re coming and if you plan to bring a guest. Food choices will be chicken and fish.”
Online Registration
Confirm
Regret
Payment
Reconcile
Club
Committee
Group
PMail
Information
Event Link
Regrets Link
PMail
Information
Registrations, Regrets, Payments
Large Banners
Target Audience
Club
Committee
Group 26

27. Reconcile

28. Calendar View Events- Reconcile

29. Calendar View Events- Reconcile
Start from the Event, THEN the Target Audience

35. Presidents Presidents-Elect Secretaries Treasurers Exec. Secretaries
GdG-P, PE, S, T, CES, AG,Mem,CA,CD,AG
Presidents
Presidents-Elect
Secretaries
Treasurers
Exec. Secretaries
AGs
Membership Chairs
Club Admin. Chairs
Directors

40. Handout
DACdb Online Registration Concept Overview
Organizing Events and Meetings
“Public” Calendar
Website
Facebook
Limited Info (no registration)
Event
Meeting
Project
Activity
Who?
What?
Where?
When? How Much?
DACdb
Calendar
Members Always Know Where to Look
“Next week we will have our annual fellowship outing. Please let Jack Thompson know if you’re coming and if you plan to bring a guest. Food choices will be chicken and fish.”
Backroom
Tracking
Admin
Payments
Multi-User, Real Time
Online Registration
Confirm
Regret
Payment
Reconcile
Club
Committee
Group
Lather, Rinse, Repeat (3 Times)
PMail
Information
Event Link
Regrets Link
PMail
Information
Registrations, Regrets, Payments
Large Banners
Event
Check-in
Badges
Rooms
Payments
Target Audience
Club
Committee
Group
Who Came? Who No-Showed? Reconcile with Future Events 40

43. Cash

44. Registrar monitors registrations and payments in backroom
D-7750 Collections Protocol
Registrar monitors registrations and payments in backroom
Checks mailed to Registrar, posted as paid in backroom and deposited to District B of A acct.
2-3 weeks before event, contacts those unpaid and asks for plans
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45. For most events, those unpaid on arrival < 5%
D-7750 Collections Protocol
For most events, those unpaid on arrival < 5%
Charge 3% cc clearing fee to event budget
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46. Use Excel Export to create checkin/payment sheets
Other Backroom Functions
Use Excel Export to make custom badges & entrée choice place cards in MS Word Mail Merge
Use Excel Export to create checkin/payment sheets
Lay aside badges of unpaid
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47. #1 Labor-Saving DACdb Feature
Registration & Reconcile
#1 Labor-Saving DACdb Feature