1. Summary of the DoL Quarter 4 Report for the Financial Year 2014/15
Presentation for Portfolio Committee on Labour
27 MAY 2015

2. TABLE OF CONTENTS INTRODUCTION LEGEND
3. OVERALL ACHIEVEMENTS PER STRATEGIC GOALS, PER BRANCH DURING 2014/15: Q4
(Based on the SP and APP tabled in November 2014)
4. MAJOR PERFORMANCE AND CHALLENGES BY QUARTER 4 OF 2014/15 FINANCIAL YEAR
5. CONCLUSION

3. LEGEND
Performance Indicator is on track or reflects complete implementation. Target achieved
100% and + Complete
Performance Indicator behind schedule. Target not achieved
0 – 99% Complete

4. SERVICE DELIVERY OUTCOMES AND DEPARTMENTAL STRATEGIC GOALS (APP tabled and approved in November 2014) These are for both Quarters 3 and 4
Strategic Outcome Oriented Goal 1: (OUTCOME 4)
Decent employment through inclusive economic growth
Strategic Goals
1. Promote Occupational health services
2. Contribute to decent employment creation
3. Protect vulnerable workers
5. Strengthen occupational safety protection
6. Promote sound labour relations
7. Monitor the impact of legislation
9. Development of the Occupational Health and Safety policies
Strategic Outcome Oriented Goal 2: (OUTCOME 5)
A skilled and capable workforce to support an inclusive growth path
Strategic Goal
2. Contribute to decent employment creation

5. SERVICE DELIVERY OUTCOMES AND DEPARTMENTAL STRATEGIC GOALS (APP tabled and approved in November 2014) These are for both Quarters 3 and 4
Strategic Outcome Oriented Goal 3: (OUTCOME 11)
Create a better South Africa, a better Africa and a better World
Strategic Goal
4. Strengthen multilateral and bilateral relations
Strategic Outcome Oriented Goal 4: (OUTCOME 12)
An efficient, effective and development oriented public service
Strategic Goal
8. Strengthen the institutional capacity of the Department
Strategic Outcome Oriented Goal 5: (OUTCOME 14)
Transforming society and uniting the country
Strategic Goal
10. Promote Equity in the labour market

6. OVERALL ACHIEVEMENTS PER STRATEGIC GOALS, PER BRANCH ANS PER PROVINCE DURING 2014/15 QUARTER 4 January 2015 – March NB: The subject matter of analysis are indicators

7. 2014/15 QUARTER 4 PERFORMANCE PER STRATEGIC GOALS
ACTUAL OUTPUT - VALIDATED
Overall Performance
Planned Indictors
Achieved
Not Achieved
Promote Occupational health services
This strategic goal is covered in terms of indicators that are applicable in strengthen occupational safety protection .
Contribute to decent employment creation
9 planned for Q4 4 5
44.4%
Protect vulnerable workers
6 planned for Q4 2
66.7%
Strengthen multilateral and bilateral relations
1 planned for Q4 1
100%
Strengthen occupational safety protection
6 planned for Q4 6
Promote sound labour relations
2 planned for Q4
50%
Monitor the impact of legislation
Strengthen the institutional capacity of the Department
18 planned for Q4 8 10
Development of the Occupational Health and Safety policies
Promote Equity in the labour market
5 planned for Q4 3
60%
OVERALL PERFORMANCE
48 planned for Q4 28 20
Only 3 Strategic Goals were achieved
PERFORMANCE %
58%
42%

8. 2014/15 QUARTER 4 BRANCH CONTRIBUTION TO PERFORMANCE
Planned Indicators
Achieved
Not Achieved
Overall Performance
Administration
18 planned for Q4 8 10
44.4%
Inspections and Enforcement Services
14 planned for Q4 12 2
85.7%
Public Employment Services
9 planned for Q4 4 5
Labour Policy and Industrial Relations
7 planned for Q4 3
57.1%
OVERALL PERFORMANCE 48 28 20
There was a significant improvement of performance by IES during Q4 compared to the previous quarters.
PERFORMANCE %
58%
42%

9. MAJOR PERFORMANCE AND CHALLENGES BY QUARTER 4 OF THE FINANCIAL YEAR 2014/15

10. Promote Equity in the labour market
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Number of designated employers reviewed per year to determine compliance with employment equity legislation
106
109 employers were reviewed during Quarter 4.
Of the 109 employers reviewed, 82 were non-compliant. 110% (90 of the 82 non-compliant employers) were issued with recommendations within 90 days.
Non- availability of employers
Rescheduling of appointments for inspections.
Closer Monitoring of labour centres to ensure adherence to action plans.
Prov.
Target
Number reviewed
Variance EC 20 28 8 FS 6 7 1 GP 21 15 -6
KZN 10 11 LP 5 -3 MP 16 NC 4 -1 NW 2 WC 18 13 -5
NATIONAL
106
109 +3 “

11. Promote Equity in the labour market
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Number of designated employers
inspected per year to determine
compliance with employment equity
legislation
919
1 210 employers were inspected against a target of 919 with a variance of +291.
Of the 1210 workplaces inspected, 437 were non-compliant.
91% (431 of the 473 non-compliant workplaces) was dealt with in terms of the Employment Equity Act.
Follow-up visits were conducted -
Prov.
Target
Number inspected
Variance EC
159
294
135 FS 30 65 35 GP 80 15
-65
KZN
162
439
277 LP 96 20
-76 MP
108
-73 NC 12 4 -8 NW
137 86
-51 WC
252
117
NATIONAL
919
1210
+291 “

12. Promote Equity in the labour market
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Employment Equity Amendment Act implemented and evaluated within set time frame
Exemption on the BCEA processed within 60 days
Finalise and publish Code on Equal Pay in the Government
Gazette.
Code of Good Practice on Equal Pay for Work of Equal Value finalised, but publication in Government Gazette pending.
23 of the 23 received applications were processed within 60 days of receipt
Publication of Code on Equal Pay in Government Gazette pending due to the fact that the Code was only finalized and approved by CEE on 31 March 2015.
Publication will be done in Q1 of 2015/2016 financial year.
6 May 2019

13. Protect vulnerable workers
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Number of
workplaces inspected
per year to determine
compliance with labour legislation
30137
A total of workplaces were inspected during Quarter 4.
Non- availability of employers
Rescheduling of appointments for inspections.
Closer Monitoring of labour centres to ensure adherence to action plans
Prov.
Target
Number inspected
Variance EC
3262
4356
1094 FS
2076
3225
1149 GP
7648
13095
5447
KZN
5952
7574
1622 LP
2407
3925
1518 MP
2285
3362
1386 NC
1296
1377 81 NW
2153
2836
683 WC
3058
2932
-126
NATIONAL
30137
42682
12855 “

14. Protect vulnerable workers
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Percentage of non-complying workplaces inspected per year with reference to above dealt with in terms of the relevant labour legislation
100%
Of the workplaces inspected during Quarter 4, were non-compliant.
108% (5 780 of the non-compliant workplaces) was dealt with in terms of the relevant labour legislation. -
Prov.
No. not complying
No. of workplaces dealt with
% of workplaces dealt with
Number of Notices issued
Number of cases referred to court EC
938
100% FS 40
430
1075% GP
KZN
1616 LP
1220
1238
101% 1 MP
273 NC
112 NW
371 WC
802 30
TOTAL
5372
5780
108% 31 “

15. Protect vulnerable workers
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Percentage of inspections on
request for work permits conducted
within 5 days
90%
Of the 351 requests received during Quarter 4. 69% (242) inspections were conducted within 5 days.
Non availability employers
Revise planning model for inspections for work permits.
Consider centralizing the request for inspections at provincial office level
Prov.
Number of requests
Number inspected within 5 days
% inspected within 5 days
Variance (%) EC 31
100%
+10% FS 3 0% GP
172 75
44%
-46%
KZN 38 36
95%
+5% LP 24 23
96%
+6% MP 25 NC NW WC 58 49
84%
-6%
TOTAL
351
242
69%
-21% “

16. Protect vulnerable workers
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Exemption on the BCEA processed within 60 days
23 of the 23 received applications were processed within 60 days of receipt -
Review two
Sectoral
Determinations by
March 2015
Conduct
investigation for
Domestic and
Farm workers
Provident Fund by 2015
Conduct investigation for Domestic and Farm workers Provident Fund by 2015
Not Achieved
Unavailability of the relevant database for both sectors
October 2016
6 May 2019

17. Strengthening Occupational Safety Protection
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Percentage of reported incidents investigated within 90 days
60%
Of the 477 reported incidents during Quarter 4, 82% (392) were investigated within 90 days.
Lack of OHS specific Human Capital
Capacity building in OHS specialization model
Financial Year 2015/16
Filling of vacancies
Prov.
Number of reported incidents
Number investigated within 90 days
% investigated within 90 days
Variance (%) EC 46 47
102%
+62% FS 18 10
56%
-4% GP
113 42
37%
-23%
KZN
117
112
96%
+36% LP 24 19
79%
+19% MP 11 5
45%
-15% NC 4
40%
-20% NW 26
176%
+116% WC
127
100%
+40%
TOTAL
477
392
82%
+22% “

18. Contribute to decent employment creation
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Employment Services
Regulations developed
Publish draft ES Regulations for public comments in Government Gazette
The ES Regulations will only be published in the Government Gazette for public comments once the Act is promulgated.
There was an unforeseen delay in the promulgation of the ES Act. Presidential proclamation notices were returned from the Presidency for amendments and additional supporting information.
Amendments were effected on the proclamation notices, and a memorandum drafted to provide additional supporting information.
A submission has been finalised with new proposed promulgation date of the 1st May 2015 “

19. Contribute to decent employment creation
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
Number of work-seekers registered on ESSA per year
A total of work-seekers were registered on ESSA system, with a variance of
Prov.
Target
Number registered
Variance EC
20625
20376
-249 FS
15000
12099
-2901 GP
43125
29987
-13138
KZN
37500
43728
6228 LP
15333
333 MP
22513
7513 NC
5625
7645
2020 NW
11250
8702
-2548 WC
24375
20692
-3683
Other
 N/A
11159
N/A 
NATIONAL
187500
192234
6425 “

20. Contribute to decent employment creation 2014/15 QUARTER 4 PERFORMANCE CHALLENGES
INDICATOR
REASON FOR MAJOR VARIANCE
CORRECTIVE ACTION
DATE OF IMPLEMENTATION
Number of work-seekers placed in registered work
opportunities per year
The response of confirmation of placement is delayed by employers. Challenges are experienced in matching suitable candidates that meets the requirements of the employers.
Regular meetings with employers are in the preparatory stage . These meetings will put more emphasis on the importance of getting feedback of whether or not the referred candidates were placed. Advocacy sessions to target unemployed groups with the most required skills are planned for 2015.
The process to get companies declarations from UIF is underway.
31/07/2015

21. Contribute to decent employment creation
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
Number of work-seekers
provided with employment
counselling per year
55 000
registered work-seekers were provided with employment counselling; with a variance of
Provinces participated in a NYDA Start Here Campaign which was vigorously marketed with the result that their performance was boosted. Career Counsellors focused on using a group approach where more clients are seen at the same time. In some instances posts were filled.
Number of work-seekers provided with employment counselling per year
Prov.
Target to be counseled
Actual counseled
Variances Q4 EC
7449
8963
1514 FS
4584
6690
2106 GP
10887
11686
799
KZN
6303
9647
3344 LP
5730
8490
2760 MP
9047
2744 NC
4003
5103
1100 NW
5157
6819
1662 WC
3957
-627
TOTAL
55000
70402
15402
Verification Source
Productivity report from HQ
Verification certificate submitted by all Provinces

22. Contribute to decent employment creation
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Number of work-seekers placed in registered work opportunities per year
5000
A total of work-seekers were placed in registered employment opportunities; with a variance of
The response of confirmation of placement is delayed by employers. Challenges are experienced in matching suitable candidates that meets the requirements of the employers.
Advocacy sessions to target unemployed groups with the most required skills.
31/07/2015
Number of work-seekers placed in registered work opportunities per year
Prov.
Target to be placed
Actual placed
Variances Q4 EC
590
405
-185 FS
432
535
103 GP
880
835
-45
KZN
576
-14 LP
560
320
-240 MP
534
926
392 NC
330 44
-286 NW
340 52
-288 WC
744
173
-571
TOTAL
5000
3866
-1134
Verification Source
 Productivity report from HQ
 Verification certificate submitted by all Provinces

23. Contribute to decent employment creation
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
Number of vacancies and opportunities registered on ESSA
per year
12 500
A total of opportunities were registered on ESSA; with a variance of
Number of vacancies and opportunities registered on ESSA per year
Prov.
Target
Actual
Variances Q4 EC
1475
1695
220 FS
1080
2501
1421 GP
2200
2394
194
KZN
1983
508 LP
1400
4859
3459 MP
1335
1443
108 NC
825
738
-87 NW
850
484
-366 WC
1860
4037
2177
TOTAL
12500
20134
7634
Verification Source
 Productivity report from HQ
 Verification certificate submitted by all Provinces
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
Applications for foreign nationals corporate and individual work visa processed within 30 working days
All complete applications for foreign nationals corporate and individual work visa processed within 30 working days
A total of 381 applications were received. A total (156) applications (41% were processed within 30 working days (10 for Corporate and 146 for Individual). 224 (59%) application were finalized in 60 working days (6 for Corporate and 218 for Individual). 1 (0%) corporate application was finalized in 90 working days.

24. Strengthening multilateral and bilateral relations
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Number of reports on ILO Article 19 and 22
submitted by March
1 report in terms of Article 19 of the ILO Constitution submitted to the ILO by February
2015
Achieved -
6 May 2019

25. Promote sound labour relations
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
Number of Collective agreements extended within 60 days of receipt 5
1 Collective Agreement extended to non-parties within 60-days of receipt
= 100%
12 instead of 4 Agreements done during Quarter 3 -
Percentage
of competent and completed labour
organisation
applications processed
within 90 days of receipt
100%
34 applications for registration processed within 90-daysof receipt:-
- 1 application approved within 90 days
- 33 applications refused within 90 days
6 May 2019

26. Monitoring the impact of legislation
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
4 Annual Labour
Market Trend
reports published
by March 2015
Develop for approval by the DOL Executive Authority 2 Annual Labour Market reports (Industrial Action and Annual Administrative Statistics)
Two (2) Annual reports were finalized and submitted by 30 March These include: Industrial Action report 2014 and Annual Administrative Statistics for DoL report 2014
In addition, the Client Satisfaction Survey report 2014 was also completed and submitted by 31 March 2015. -
6 May 2019

27. Monitoring the impact of legislation
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
REASON FOR MAJOR DEVIATION
CORRECTIVE ACTION AND DATE OF IMPLEMENTATION
4 Research reports
in line with RME
Agenda 3 signed
off by DDG: LP&IR by 31 March 2015
Final report submitted for 1 research project
Final research report for the following study submitted to the department:
Work seekers attitude towards job offers in the South African labour market. -
6 May 2019

28. Monitoring the impact of legislation
Main Achievements
Challenges
Proposed Interventions
3 Final research report for the following study submitted to the department:
Analysing effectiveness of bargaining council exemptions;
Evaluating progress made towards reducing working hours to 40 hours; and
Work seekers attitude towards job offers in the South African labour market
Lack of systems to produce real-time quality data
DoL stakeholders to be encouraged to fully participate
Improved systems and data collection processes
6 May 2019

29. Strengthen the institutional capacity of the Department
KEY PERFORMANCE INDICATOR
QUARTER 4 TARGET
ACTUAL PERFORMANCE
Service Delivery Improvement Plan (SDIP) approved by
the Minister by 31 March
Final SDIP approved by the Minister by 31 March 2015
Not yet approved by the Minister.
Percentage of fraud cases received or detected finalized per year
92%
59% (10 of 17 cases) finalised
Percentage of vacancy rate reduced by 31 March
Less than 10%
10.67 % (933 of 8 748) posts are vacant
Percentage reduction of transgression in irregular
Expenditure compared to previous year
During Q4 2014/15, 13 Cases of Irregular Expenditure were reported with the mount of R
There is an increase when compared to Q4 of 2013/2014
Percentage of
(a) women in SMS,
(b) youth and
(c) people with disability (PwD) employed in line with the EE Plan by 31 March each year
50% Women
36% Youth
3% PwD
33.3%
28.5%
2.4%

30. Strengthen the institutional capacity of the Department 2014/15 QUARTER 4 PERFORMANCE CHALLENGES
INDICATOR
REASON FOR MAJOR VARIANCE
CORRECTIVE ACTION
DATE OF IMPLEMENTATION
Service Delivery Improvement Plan (SDIP) approved by
the Minister by 31 March
SDIP still to be finalised
Submission of the revised SDIP still to be approved
June 2015
Percentage of fraud cases received or detected finalized per year
Human resources including the expertise and effort offered by the employees
On-going training of Provincial Investigators
Service of a forensic Investigating firm have been procured and have assumed duties toward end of Q4.
They will also provide transfer of skills as they will be working with internal staff.
April – 30 June 2015
Percentage of vacancy rate reduced by 31 March
Financial Resources
Critical Posts are to be filled in the new financial year thus reducing the vacancy rate in 2015
2015/16

31. Strengthen the institutional capacity of the Department 2014/15 QUARTER 4 PERFORMANCE CHALLENGES
INDICATOR
REASON FOR MAJOR VARIANCE
CORRECTIVE ACTION
DATE OF IMPLEMENTATION
Percentage reduction of transgression in irregular
Expenditure compared to previous year
Lack of contract monitoring tools / System
The process of procuring the contract management system is underway
1 April 2015
Percentage of
(a) women in SMS,
(b) youth and
(c) people with disability (PwD) employed in line with the EE Plan by 31 March each year
Human resources including the expertise and effort offered by the employees.
Organisational capabilities/competences including those relating to functional areas and support
Panel members are sensitised on EE targets during shortlisting and interviews
Develop an action plan to ensure that EE Plan is implemented.
Better management of People Management (which includes EE) CMC in Performance Agreements.
It in progress and all offices are responsible to adhere to EE target during Recruitment & Selection process.

32. FINANCE REPORT: QUARTER 4: 2014/15

33. 2014/2015 APPROPRIATION STATEMENT

34. 2014/2015 APPROPRIATION STATEMENT

35. 2014/2015 APPROPRIATION STATEMENT
As at 31 March 2015, the Appropriation statement reflects:
‘000
Final Appropriation : R
Final Expenditure : R ( 95.04%)
Under expenditure : R (4.96%)

36. UNDERSPENT IN GOODS AND SERVICES
Software payments: R31,8 m
Operating Leases: R35,6 m
Property Payments: R24,3 m
Reasons for Underspend
Software payments: Supplier furnished DoL with invoices received on the last day of closure and could not be processed.
Operating leases and Property payments: Engagements were held with DPW where it was said the Department owes money to DPW, proof of this was requested by the Department while necessary provisions were made (R60 m)while awaiting DPW. The end of the financial year DPW conceded that DoL does not owe DPW leaving the provision unspent.

37. UNDERSPENT IN TRANSFERS AND SUBSIDIES
Social Security funds : R11,8 m
Reasons for Underspend
Additional funds requested during the AENE (R15 m) for claims from Compensation fund for injury on duty pay-outs not fully utilised due to less than anticipated claims.

38. CONCLUSION
Preliminary indications are that, the Department’s actual annual performance is 50% . The implication is that 50% of the planned work, as in the APP, is not achieved.
The major challenge faced by the Department in the financial year 2014/15 has been shrinking financial resources which had a huge impact on the human resources of the Department as vacant positions were not filled. This has had dire consequences for service delivery as inspector posts, Employment Services Practitioner posts and Client Services Officers were hardest hit by limited funding.
The high targets set by the DoL at the onset of the financial year could not be met as human resources got depleted and were not replaced during the past financial year.
The filling in of critical posts in 2015/16 will alleviate the performance challenges.
Targets have been revised in line with the capacity of the DoL to implement.
The newly adopted legends have drastically increased the standards of performance in the DoL. Performance below 100% is regarded as incomplete and this has had a huge impact on the overall performance of DoL.

39. Thank You…