1. Zonta e-Clubs Membership Committee 2014-2016
Compiled by Tiina Rebane with contributions from Kerry Dixon, Sharon Hebert, Patricia Lagunda, Cindy Phillips

2. What is an e-Club?
A Zonta e-club is a Zonta club that conducts its Zonta business and holds meetings using the internet and other media as tools to manage the club and its projects.
How to meet? It depends on the club:
Chat rooms
Facebook
Skype
Zoom.us
Web-ex
Go-to-Meeting
Time flexibility
Participate in meetings in the comfort of your chosen location
Build friendships and networks
MEETINGS
1. A Zonta e-club is a Zonta club that conducts its Zonta business and holds meetings
using the Internet and other electronic media as tools to manage the club and its
projects. An e-club has the same rights and responsibilities of a traditional Zonta club,
but simply holds their club meetings electronically.
2. Regular meetings of the club shall be held each month unless otherwise ordered by
the club board. The monthly membership meetings shall be held electronically on the
same day (for example: third Tuesday of each month) using an electronic meeting tool
(for example: GoToMeeting, Skype, etc.) beginning at a set time (for example: 7:00
p.m.) unless otherwise recommended by the board and approved by the membership.
Special membership meetings may be called as provided in the club bylaws (for
example: Article VIII, Section 3).
3. A Zonta e-club must have at least one face-to-face meeting per year at a set location
(for example: district conferences, inter-district seminars or international conventions).
This will serve as the e-club’s annual membership meeting.
4. The e-club members are entitled and encouraged to participate in all events and
activities of the area and the district to which they belong. They may attend the other
club meetings when invited or permitted.
5. Regular meetings of the e-club board shall be held each month unless otherwise
ordered by the board. The monthly board meetings shall be held electronically on the
same day (for example: first Wednesday of each month) using an electronic meeting
tool (for example: GoToMeeting, Skype, etc.) beginning at a set time (for example:
5:30 p.m.). If circumstances arise that require the board meeting’s date, time and/or
location to be changed, or if the board finds it necessary to call a special meeting, the
e-club’s membership shall be notified. Such meeting changes and/or calling of a
special meeting shall be with board approval.
6. The area director shall be invited to electronically attend one club meeting, per
biennium. The e-club president or its officers shall also interphase with the area
director on a periodic basis to align its programs and activities with that of the area
and district to which it belongs.MEMBERSHIP and INDUCTION
1. New member(s) shall be inducted within eight weeks, when possible, after accepting
membership in the e-club and paying all dues and fees. At that time, or soon
thereafter, they shall receive a Zonta pin (via mail), electronic copies of Club Bylaws
and Rules of Procedure and the club roster. They may also receive electronic copies
of the current Zonta International Governing Documents, District Rules of Procedure
and Zonta Club Manual by the e-club’s membership committee chairman.
2. The e-club President's Pin shall be presented to the incoming president when he/she
is installed and may be mailed or delivered as determined by the immediate e-club
past president. He/She shall wear the pin during his/her term of office. At the end of
his/her term of office, he/she shall pass on the pin and gavel guard to the new
president. The club shall purchase a similar pin and gavel guard to be presented to
the outgoing president. The treasurer shall be responsible for placing the order for the
outgoing President's Pin.
DISTRICT CONFERENCE AND INTERNATIONAL CONVENTIONS
1. The e-club shall have one or more delegates in accordance with the ZI Bylaws for
district conferences and international conventions. Otherwise, the club needs to be
represented by proxy.
2. The e-club may budget and subsidize one or more delegates to district conferences or
to international conventions.
DUES AND FEES
1. International dues and fees shall be paid as provided in the ZI Rules of Procedure.
District dues shall be paid by the date determined by district conference. Club dues
shall be paid in accordance with club bylaws.
RULES OF PROCEDURES
1. The Rules of Procedure shall be adopted or amended by a majority vote of the e-club
members at the annual meeting.
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3. What is an e-Club?
An e-club has all rights and responsibilities of a traditional Zonta club – it is a real club that simply holds their club meetings electronically.

4. Who can be a member of an e-Club?
As with any Zonta club, the membership of the club shall be limited to classified members, Past International Presidents and Honorary members.
Zonta e-Club members can be located in the same community, geographic area, state, district, region, country or may be scattered across the globe.
Members can be from non-Zonta countries, but can be no more than 1/3 of membership.

5. Who can be a member of an e-Club?
In the first year, it is recommended that at least 20% of the total membership is current or former Zontians.
An existing Zontian desiring to be a charter member of an e- club must resign membership in her/his existing Zonta club by the time the new e-club is chartered.

6. How does an e-Club work?
Like all Zonta clubs, e-clubs promote Zonta’s goals and work for empowering women through service and advocacy.
Regular meetings of the club shall be held each month unless otherwise ordered by the club board.

7. How does an e-Club work?
E-clubs members may meet in-person as a group or independently for service or fundraising projects upon each member’s proximity to one another. All activities require club approval.
Members are encouraged to have at least one face-to-face meeting per year with each other.
The face to face meeting could be held at an area meeting or district conference where you set aside some time for the members in attendance to gather and perhaps conduct some business, socialize, etc.

8. How does an e-Club work?
The e-club members are entitled and encouraged to participate in all events and activities of the area and the district to which they belong.
The e-club members may attend other club meetings when invited or permitted.

9. How to start?
The club or group of Zonta members taking the initiative and willing to do the work becomes a SOM Committee.
The District Governor and Lt.Governor must be informed and approve the SOMing of the e-Club.

10. How to start?
The SOM Committee downloads the “Authorization Request for Organizing a New Zonta Club Form“
and sends it to the Governor for approval (copy to the Lt.Governor and Area Director).
The approval to SOM the new club will be valid for two years.
Please follow the Club Naming Policy when selecting the name of the club.

11. How to start? The SOM Committee downloads the Authorization Request
for Organizing a
New Zonta Club Form

12. How to start?
Each e-club belongs to the district; and the International Board may assign an e-club to any district without regard to the geographical boundaries of that district.
E-clubs cannot be started in a new Zonta country without special permission from Zonta International.

13. How to start?
Names of potential members come from different sources – all possible contacts should be used:
Zonta members’ families, friends, colleagues and their network
Business contacts
Moved and resigned members from Zonta clubs,etc.

14. How to start?
The steps in chartering a Zonta e-club would be the same as of a traditional in-person meeting club, however, the meeting format may change.

15. Useful information
ls.aspx
Step-by-step guide to chartering a new club
Instructions for e-Clubs
E-Club Tools
- Fundraising, Service and Advocacy for e-Clubs step-by step guide
- Rules of Procedure for e-Clubs

16. How to work?
Fundraising – the organized activity of raising funds for the ZI Foundation, club programs and activities.
Examples
e-Club sells Zonta e-club logo items at area/district meetings and websites
e-Club can hold a raffle of an item that is universally popular

17. How to work?
Service – an act of helpful activity in a club’s community that focuses on the needs of women
Examples
Deliver personal care items to a local domestic violence shelter in the community
Members collect and deliver clothing for homeless and low- income women in need of outfits for job interviews.

18. How to work?
Advocacy – the act or process of advocating or supporting a cause or proposal that empowers women
Examples
e-Club can host an event in each members’ community by showing a film to the public
Providing business cards and racks in local businesses on how to detect domestic violence and how to get help.

19. Zonta clubs may look different
but we have common values

20. e-Club Service Project Examples
So, to talk about the service projects you really need to understand that right now there are really 3 kinds of clubs out there.
1. A club whose members are located in the same relatively close geographical region like Silicon Valley. They are all located within a 90 minute drive of each other but due to commutes and work and activities elected to hold their meetings electronically and then come together on a weekend to do a service project or a fund raising event just like a face-to-face club. They just use electronic meeting tools to address their business and hold webinars to have program speakers.
2. A club whose members are located in the same relatively close country – Uruguay 1.
3. A club whose members are located in a very large geographic area who are unable to come together easily to meet in person – USA-1 whose membership spans 4 time zones from Connecticut, Georgia, Florida, Missouri, Illinois, Iowa, Oklahoma, California and Washington State.

21. Zonta e-Club of Silicon Valley
Club Service Projects
Some local groups with whom they’ve had service projects, or raised funds for in the past few years include:
Star Vista of San Mateo County:
Tech Trek summer camps at Stanford (for girls entering 8th grade)
YWCA of Silicon Valley
Volunteer at Help a Mother Out (
Other service projects include presenting workshops on "Financial Fitness" to teen girls to increase financial literacy in young women locally.
Star Vista delivers high impact services through counseling, skill development, and crisis prevention to children, youth, adults, and families. The club partners with them to support their StarVista G.I.R.L.S. program – holiday packages for incarcerated, recovering teens in San Mateo County. Successful online “donate a teddy bear” outreach.
Tech Trek, a program of AAUW California, is a science/math camp designed to develop interest, excitement, and self-confidence in young women who will enter eighth grade in the fall. It features hands-on activities in math, science, and related fields. All sleeping, eating, instructional, and recreational facilities are located on a university campus where camps are held.
Help a mother out: As they reached out to family shelters in the San Francisco Bay Area, they learned that the number-one need wasn’t clothing, blankets, or even food but diapers—which aren’t covered under social-safety-net programs like WIC or food stamps and are in short supply.
Drop in Days – one day events where they all come together to do hands on service or fundraising because it is relatively easy for them to meet up on a weekend to undertake the projects.

22. Zonta e-Club of Uruguay-1
Club Project:
Human Trafficking In Uruguay, Education Project
Uruguay is a country of origin for trafficking victims
Objective: education through television and radio interviews, talk shows and local news, conferences and workshops for young adolescents in their schools.
They partner with other clubs in Uruguay on an educational/advocacy project and provide information and speakers.

23. Zonta e-Club of USA-1 Club Project:
Marlene Fraser Irish Memorial Scholarship
Individual Projects:
The Dawn Center – volunteer one day a week using talents to digitize records in an easily maintainable database.
Mentoring – mentor 6th-8th grade girls interested in STEM careers.
Public Speaking – sharing “Servant Leadership” program developed for Rotterdam Convention.
A group service project in supporting a scholarship: Must be a woman who is returning to school later in life, pursuing a new career or a new direction
Individual projects are in line with Zonta International mission and goals. Club members record hours and report.
Financial support to ZI Foundation
Just like in a traditional in-person club, there are members who join for the local service and like to provide that in their community and share their time and talent, there are members who don’t like that but feel strongly about our international projects and make sure to provide funding to the Foundation. And, as membership grows with two or more members near each other there are plans to look at doing a small group service project.