1. TGs Process, January Date: 2006-01-15 Authors: January 2007
doc.: IEEE /0059r0
January 2007
TGs Process, January
Date:
Authors:
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Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

2. January 2007
doc.: IEEE /0059r0
January 2007
Abstract
Slides for discussion of the IEEE TGs process in getting through Working Group Letter Ballot and Beyond.
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

3. Mesh Networking Task Group Process
January 2007
doc.: IEEE /0059r0
January 2007
Mesh Networking Task Group Process
TGs Motto: “Perfection is achieved not when there is nothing left to add but when there is nothing left to take away.”
Donald E. Eastlake 3rd
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

4. Process of Getting to Letter Ballot and Beyond
January 2007
doc.: IEEE /0059r0
January 2007
Process of Getting to Letter Ballot and Beyond
Completed Steps | Future Steps
Adoption of PAR and 5 Criteria
Technical Presentations and Discussions
Specify Any Additional Requirements, Comparison Criteria, or Other Documents
Call For Proposals
Presentation of Proposals
Select from Submitted Complete Proposals to Produce a Draft
Refine Draft
1st Letter Ballot – November 2006 – Fails
Revise Draft – (resolve comments?)
2nd Letter Ballot – March 2007(?)
Recirculation
Sponsor Ballot – November 2007(?)
Final WG/EC Approval
IEEE SB REVCOM Approval
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

5. Process for Refining Draft
January 2007
Process for Refining Draft
Call for informal comments was issued with a deadline of 1 May 2006.
The Draft was improved through resolution of these comments.
See 11-06/602r17.
Letter Ballot authorized at November 2006 meeting.
Donald Eastlake 3rd, Motorola

6. Process for Developing Submissions and Comment Resolutions
January 2007
Process for Developing Submissions and Comment Resolutions
You can not have a half way official body in While it is hard to cover all contingencies in a concise statement, there are generally two choices:
TGs can have regular sessions at meetings and can have ad hoc meetings and teleconferences in accordance with the rules with the required prior notice to all members and minutes published afterwards. It can also break into subgroups during such official meetings, the notice and minutes requirements generally being met by the notice and minutes of the TGs meeting.
One or more individual members can develop submissions. In this case, TGs can not, in general direct how they meet or communicate. They can not claim their submission / group has any special status.
Donald Eastlake 3rd, Motorola

7. 3 Cycles of Comments and Resolution
January 2007
3 Cycles of Comments and Resolution
Call for Informal Comments
Comment Resolution
WG Letter Ballot
Comment Resolution, Recirculation
Sponsor Ballot
Comment Resolution, Recirculation
Donald Eastlake 3rd, Motorola

8. Schedule Projected at Dallas, Texas (November) Meeting
January 2007
doc.: IEEE /0059r0
January 2007
Schedule Projected at Dallas, Texas (November) Meeting
November 2006 (Dallas, Texas)
Further Refinement of Draft, Letter Ballot Authorized by WG
January 2007 (London, England)
Comment Resolution
March 2007 (Orlando, Florida)
First Letter Ballot Re-circulation authorized
May 2007 (Montreal, Quebec)
Second Letter Ballot Re-circulation
July 2007 (San Francisco, California)
Third Letter Ballot Re-circulation
September 2007 (Waikoloa, Hawai‘i)
Sponsor Ballot Authorization by WG
November 2007 (Atlanta, Georgia)
Sponsor Ballot Comment Resolution
January 2008 (Sydney, New South Wales)
First Sponsor Ballot Re-circulation
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

9. Multi-Meeting Process Flow
January 2007
doc.: IEEE /0059r0
January 2007
Multi-Meeting Process Flow
November Meeting Dallas, Texas
Jan. Meeting Lodon, UK
Mar. Meeting Orlando, Florida
Hillsboro Ad Hoc Meeting
Complete Comment Resolution
Comment Resolution
Complete Comment Resolution
Comment Resolution and Agenda Telecons
WG Letter Ballot on Draft 1.0
Draft D1.0n
WG Letter Ballot on Draft 2.0
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

10. March – Orlando Meeting Schedule
January 2007
doc.: IEEE /0059r0
January 2007
March – Orlando Meeting Schedule
Hours based on the 12 hours (6 sessions) we will probably get:
0.5 hr Opening Session: Administrivia, Minutes, Agenda, Process
8.5 hr Comment Resolution
2.0hr Joint meeting with , j ?
1 hr Closing Session: Process, Teleconferences/Ad Hocs
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

11. TGs Activity Between Meetings
January 2007
doc.: IEEE /0059r0
January 2007
TGs Activity Between Meetings
TGs Activities Between Meetings Requiring Notice:
One or more face to face ad hoc meetings, requires 30 days notice (P&P clause 3.6.2).
One or multiple Teleconferences, requires 10 days notice, not more often than weekly (P&P clause 3.6.3).
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

12. TGs Activity Between Meetings
January 2007
doc.: IEEE /0059r0
January 2007
TGs Activity Between Meetings
Suggested between Meeting Activities:
Three teleconferences before the March meeting such as at 5pm Wednesdays to resolve comments and review the March meeting agenda.
Pre-approved ad hoc 6-8 February in Hillsboro, Oregon.
Could pre-approve an ad hoc in April to be cancelled if we go to Letter Ballot again from the March meeting.
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

13. References Earlier TGs Process Submissions
January 2007
doc.: IEEE /0059r0
January 2007
References
Earlier TGs Process Submissions
November 2006, 11-06/1753r2, Dallas Texas
September 2006, 11-06/1386, Melbourne, Australia
July 2006, 11-06/1028r2, San Diego, California
June 2006, 11-06/840r2, Hillsboro, Oregon (ad hoc)
March 2006, 11-06/340r1, Denver, Colorado
January 2006, 11-06/130r1, Waikoloa, Hawai‘i
November 2005, 11-05/1137r1, Vancouver, British Columbia
September 2005, 11-05/878r1, Garden Grove, California
July 2005, 11-05/662r1, San Francisco, California
May 2005, 11-05/366r1, Cairns, Queensland
March 2005, 11-05/207r3, Atlanta, Georgia
11-06/328r0, 11-06/329r3, Confirmed Proposal
11-06/602r17, Informal Comments Resolution Spreadsheet
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola