1. e-Turkey Working Group
Republic of Turkey
Prime Ministry
e-Turkey Working Group
Nurcan ÖZYAZICI
e-Document Implementing Group Coordinator
Head of Data Processing and Communication Department
Undersecretariat of Customs

2. Overview of Foreign Trade Transactions in Turkey
e-Customs application has been initiated
SAD is generated electronically
(using EDI, Web and DTI tech.)

3. Transformation at Customs 1998-2003
Traditional Customs
(Paper-based)
e-Customs
(Paperless)
Customs Law No (in compliance with EU)
Single Administrative Document
Risk Analysis
On-line procedures
Customs Law No (Bureaucracy)
Paper declaration
Full physical control exercised not thoroughly
Complicated manual procedures
Automation
BİLGE
Classic approach in training
Computer literacy
Expertize
Foreign language
52 Customs Directorates
were automated

4. Transformation at Customs 2003-2005
Traditional Customs
(Paper-based)
e-Customs
(Paperless)
Sending export declarations to tax offices for tax refund
e-Confirmation
Electronic access between tax offices and Customs
TODAY
Need for going to Exports’ Union to enroll in
Enrollment electronically without going to Exports’ Union
e-Approval
Payment at customs offices
e-Payment
Internet Banking at customs offices (19 Banks)
Need for going to customs offices to register declarations
e-Customs
Registration electronically
without going to customs offices
Management,Performance
measurement,Foreign
trade statistics,Analysis,Anti
Smuggling Data bank
GUVAS
Delay in production of statistics
71 Customs Directorates
have been automated

5. Overview of Foreign Trade Transactions in Turkey
What is the position of other related documents ?
The number of documents with original signature submitted to Customs is 200
The number of documents not submitted to Customs is countless...

6. Overview of Foreign Trade Transactions in Turkey
What are the other actors doing ?
- Actors move forward e-Government, e-Trade...
- No sharing but much duplication for information

7. What are the disadvantages ?
Waste of time
Waste of financial resources

8. Transactions should be based on information instead of documents
What is the solution ?
Public services in foreign trade should be provided electronically
e-organization
/e-institution
e-goverment
The foreign trade transactions should be carried out electronically
e-business
e-trade
Transactions should be based on
information instead of documents
documents
information

9. e-Trade Coordination Board
e-Turkey
e-Trade Coordination Board

10. Recent Studies
“e-Turkey” working groups have been established to carry out “e-Europe+action plan” studies, coordinated by Prime Ministry

11. e-Document Implementing Group
Under the coordination of Undersecretariat of Customs;
Ministry of Finance
Undersecretariat of Foreign Trade (DTM)
Turkish Standards Institute
The Union of Chambers of Commerce (TOBB)
Turkish Exporters’ Assembly (TİM-İTKİB)
International Transporters’ Association
Banks’ Association of Turkey
Turkish Informatics Foundation
General Secretariat of Uludağ Exporters’ Union
Bursa Association of Customs Brokers
Central Anatolian Exporters’ Union
Ministry of Industry and Trade

12. Project on e-Document
in Foreign Trade

13. Objectives
To allow for carrying out foreign trade transactions, using a standardized “e-Document” among organizations involved in business process in order to create effective, efficient, fast and reliable e-Business infrastructure
To constitute a “Single Window Environment” that allows for presenting all information to a single body in order for all parties involved in foreign trade to satisfy all requirements concerning foreign trade
To make proposals to constitute substantial base for legislative arrangements and amendments in order to carry out transactions electronically

14. What has been done so far?
A documentation inventory has been established for foreign trade transactions
28 documents with priority have been selected to be transferred into electronic environment for sample application
Necessary studies have been initiated for documents selected based on free trade zone transactions to be converted into XML
A public survey has been completed at Bursa Free Trade Zone (Gemlik)
A draft for work flow and project description has been prepared

15. Relevant Documents Original Invoice (Directorate General of Revenues)
Freight Receipt (Transporter)
Insurance Policy (Insurance Company)
Letter of Bank (Banks’ Association of Turkey)
TSE Certificate (by Turkish Standards Institute)
Form for Free Trade Zone (by Undersecretariat of Foreign Trade)
A.TR Movement Certificate
(Union of Chambers of Commerce of Turkey)
EUR.1 Movement Certificate
Warranty Certificate
(by Ministry of Industry and Trade)
Import License for Goods Subject to Quota
(by Undersecretariat of Foreign Trade)
License for Goods Subject to Supervision
Import Licence (by Turkish Exporters’ Assembly)
Advance-fixing Certificate of Undersecretariat of Foreign Trade (by Undersecretariat of Foreign Trade)

16. e-Document Work Flow SAD is prepared by using BILGE-DTI /EDI
BILGE requires documents for registration
Exporter/Importer sends information about the requested documents
BILGE sends information about documents to e-Doc Server
e-Doc Server sends a request to get approval and detailed information from the relevant web services
e-Doc Server sends approval and detailed information from the relevant web services to BILGE
BILGE finishes customs transactions 1 2 3 4 5 6 7

17. e-Document Network Topology
Customs
E-Doc
SERVER
BİLGE +
EDI 1
EXPORTER/
IMPORTER 4 2 6 3
Trader
TOBB approval 7 5
DTM approval
TSE approval
INSPECTION
Other WEB Services
DTM
Other
APPROVAL
TOBB
TİM
Foreign Trade Actors

18. Sample Application in Gemlik
It has been decided to make a sample application for e-Doc Project by other relevant organizations infrastructures of which are ready than the Undersecretariat of Customs
These Organizations:
Undersecretariat of Foreign Trade(DTM)
Ministry of Industry and Trade
The Union of Chambers of Commerce (TOBB)
Turkish Exporters’ Assembly (İTKİB)

19. Documents for Sample Application
A.TR Movement Certificate (by TOBB)
EUR.1 Movement Certificate (by TOBB)
Import Licence (by TİM-İTKİB)
Licence for Goods Subject to Supervision (by DTM)
Import Licence For Goods Subject to Quota (by DTM)
Warranty Certificate (by Ministry of Industry and Trade)

20. Current Status at Sample Application
Web Services have been prepared for exchanging required data between Customs with e-Doc Server and e-Doc Server with relevant organizations

21. Thank you for your attention