1. PV2020 @ CERN Brief Update – April 2019

2. Reminder – Goals @ PV2019 Attract more scientific communities
Broaden information exchange, sharing of experiences, tools and even services
Keep in step with (or ahead of) funding agencies / policy makers in their push for LTDP & OD

3. Done Dates fixed (12 – 14 May 2020)
Rooms booked (CERN main auditorium & Council Chamber)
Preliminary budget based on morning / afternoon breaks & sandwich lunches  registration fee of “only” CHF 200
Plan breaks & poster session in the area between the 2 meeting rooms
Main restaurant, bank, post office, travel agent etc. in the same building
Contact with PASIG (to avoid date clashes) & iPRES2019 (synergies?)
No vendor sponsorship foreseen so far

4. Todo (1/2) Confirm Program Committee
Suggestions & “Usual Suspects” received
Include iPRES 2019 chairs & DPC? PASIG?
PC should / could suggest plenary talks (some proposals already)
PC should define / refine tracks & call for submissions
Target: iPRES 2019 to complete this

5. Todo (2/2)
Confirm Local Organising Committee & Tasks, e.g. as per LISA manual:
The Local Organizing Committee's primary responsibilities are all on-site arrangements and logistics before, during and after the meeting. Most of the tasks are carried out in close cooperation with the SOC and/or FOL. Specifically, the LOC
sets conference dates and fees
verifies that meeting rooms, including technical support and equipment, are available
arranges potential lodgings (if possible at reduced group rates)
distributes announcements (with SOC), takes care of publicity, prints the program booklet, designs and prints the conference poster, hosts the conference website
arranges social events (refreshments during breaks, reception, conference dinner) and field trips
obtains local financial support and merchant/vendor sponsorships including goodies for the 'welcome bag'
organizes registration and other administrative details including guidance and signs at the conference venue
provides city maps and tourist information
explains how to reach the conference site from the airport and train station
takes care of the general 'running around' and problem solving at the time of the meeting
hires a photographer
does the post-meeting clean-up including return of equipment, payment of outstanding bills etc.

6. Questions Pre- & post-conference workshops
Proceedings: IMHO e.g. “data science journal” too heavy – publish in Zenodo?
Workshop dinner
Additional to conference fee
CERN visits
Group sizes are limited – probably need groups depending on number of attendees

7. Tentative Schedule – Day 1
08:00 – 09:00 Coffee and registration
09:00 – 09:30 Introduction to PV2020 and welcome
09:30 – 10:15 The CERN Science Gateway Project; LHC Run3?
10:15 – 10:45 “Minute Madness” – intro to posters (PV2018 chair)
10:45 – 11:15 Coffee & posters
11:15 – 12:15 Parallel sessions
12:15 – 13:30 Lunch
13:30 – 15:30 Parallel sessions
15:30 – 16:00 Coffee & posters
16:00 – 16:45 Another plenary, e.g. ESCAPE project, Blue Brain (see also above)
16:45 – 17:30 Panel discussion
17:30 – 18:30 Drinks

8. Tentative Schedule – Day 2
As Day1 but 3 keynotes: beginning of morning, beginning of afternoon and end of afternoon (after panel discussion # 2)
Possible plenaries include ARCHIVER, XDC, …
Can we get EU to give a keynote?
Portal demos?
(optional) Conference dinner (extra cost)

9. Tentative Schedule – Day 3
Introductory plenary
Parallel sessions
PV2020 publication
Best paper / poster awards
Closing talk: PV2022?
Technology Workshop (second half of day 3)
Total of 6 plenaries plus PV2022 talk

10. Summary We are just over one year away from PV 2020
Everything seems on track so far(?)
But now the real work begins…
What has been forgotten?