1. Data Pipeline Town Hall January 31, 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Special Education December Count Directory 4 Day School Week Application Student End of Year Civil Rights Data Collection (CRDC) AERA Division H Outstanding Publication Awards RITS Human Resources

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link (for migrant students) 9

10. Open Data Pipeline Collections
5/16/2019
Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Teacher Student Data Link Snapshot (for migrant students)
Coming Soon
Student end of Year 10

11. Special Education December Count

12. Special Education December Count – Deadline Today!
Thursday, January 31st is the following STATE DEADLINE. Date by which the Administrative Unit must have created a Complete Error Free Special Education December Count Snapshot in Pipeline.  
Upload the following signed reports to the ESSU Data Management System:
Staff Data Validity Certification Report (1 page)
Student Data Validity Certification Report (1 page)
*No need to upload all signed reports or ‘Submit to CDE’ just yet!
- That comes after the final report review February 14-21
These certify you have reviewed all the staff and student December Count reports and warnings with your director.
Special Education December Count - Lindsey Heitman - (303)

13. DEADLINES WHAT’s DUE & WHEN
January 31, 2019
Staff Data Validity Certification Report 1.0
Student Data Validity Certification Report 2.0
February 21, 2019
Upload Required Reports to the Data Management System (all other “numbered” reports)
Reports are to be uploaded to the Data Management System under the Profile Tab (Same location as the Discipline and EOY Reports) . 13

14. Report Checklist
-found at this link under the ‘Reports’ section 14

15. Submitting Data Certification Reports (2 reports)
Staff and Student Data Certification Reports are due on Thursday, January 31, 2019
Reports require a wet signature by the Special Education Director along with the date the reports were signed.
Scan both signed documents into one PDF
Upload the PDF to the Data Management System/Profile Tab

16. Special Education December Count – Duplicate Process
Duplicate Validation Process – February 4 – 14
will be sent once the duplicate spreadsheets are in saved in your syncplicity folder
You’ll have until the 14th to fix them and any resulting errors
Need a complete and final snapshot by Thursday, February 14th
Report review February All reports due 02/21
CDE will send an once all dups are resolved and will be okay to submit and finalize after that

17. Special Education December Count Contacts
5/16/2019
Special Education December Count Contacts
Special Education Data Team Contact Information
*Include in all December Count s
*Lindsey Heitman – All December Count questions
*Orla Bolger – All December Count questions
Alyssa Ohleyer – Reports, Data Management System
Lauren Rossini – Staff Reporting and Qualifications (SAM)
Annette Severson – Staff Interchange
Melissa Chaffin Enrich/Frontline
*Please include your AU #, District #, Error code # (if applicable), and phone number in s 
Online Resources
Special Education IEP Interchange:
Staff Interchange:
December Count Snapshot:
THANK YOU!

18. Directory 4 Day School Week Application

19. Directory 4 Day School Week
4 Day School Week Application Opens February 1st Closes May 10th 2019
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 10,
Application guide available at: 19

20. Directory 4 Day School Week
In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at
A copy of school calendars,
Building class schedules,
Assembly schedules,
Bell schedule including lunch time interval,
Professional development calendar. 20

21. Directory 4 Day School Week Dennis St. Hilaire st.Hilaire_d@cde.state.co.us

22. Student End of Year

23. Improved Mobility Rate Report
New School Student Mobility Report complements the District Student Mobility Report and adds the following columns to the existing report:
School Population
District Mobile
District Mobile Incidents
District Population
These new columns allow districts to reconcile between the three mobility Cognos reports more easily.
Coming soon: mobility cognos report tie-out procedures

24. 2017-18 Civil Rights Data Collection (CRDC)

25. 2017-18 Civil Rights Data Collection (CRDC)
Superintendents received notification system open on February 4th
Primary and alternate contacts received notification of the opening phases
Colorado will begin submission with West Coast LEAs on February 8th
DO NOT get into the system until then. PLEASE WAIT!!!
CDE began pre-population last week
Colorado provision worksheet will be posted today
Colorado submission window will close April 26th

26. AERA Division H Outstanding Publication Awards Division H: AERA’s home for people dedicated to applied research, evaluation, and assessment in the schools.

27. Background AERA typically focuses on journals and books.
About 40 years ago, Division H needed to show AERA’s membership that there’s a wealth of R&D in the schools that isn’t found in journals and books. 
The real goal of the Division H Outstanding Publication competition is participation, not just awards. 
At one point, there were over 100 entries each year. 
About 1/3 of that now, even though today there are more outstanding publications than ever in our school systems.
Share yours! 
Show AERA that the evaluators, researchers, and assessment directors in the schools are the ones in touch with what works and what’s happening.

28. Categories for Entries
Advances in Methodology
Applied Research Reports
Program Evaluation
Assessment/Accountability
Outstanding Dissertation/Thesis
Communicating Research, Accountability, Evaluation and/or Assessment to Lay Audiences

29. Requirements for Submissions
You don’t have to be a member to submit
AERA Division H 2019 Outstanding Publications Competition handout available below
Include:
Abstract or summary
Description of the purpose
Methodology and data used
Summary of the results
Discussion of findings, conclusions and/or recommendations
Submissions due midnight January 31st

30. To Explore Past Entries Go To: ww.ARNIEdocs.info
Search with these tags in quotation marks for each category.  Change the year for earlier entries.
“2018 Applied Research”
“2018 Assessment & Accountability”
“2018 Communicating Research, Accountability, Evaluation & Assessment”
“2018 Outstanding Dissertation/Thesis”
“2018 Program Evaluation”
If you want to find only the winning entries, use these tags.
“2018 Applied Research Winner”
“2018 Assessment & Accountability Winner”
“2018 Communicating Research, Accountability, Evaluation & Assessment Winner”
“2018 Outstanding Dissertation/Thesis Winner”
“2018 Program Evaluation Winner”

31. RITS

32. RITS LASID DOWNLOAD REPORT
LASID DOWNLOAD REPORT This report can be used when you wish to know the status of a submitted record without having to search through all the files that were submitted in the SASID Download Report. i.e. You submitted four RITS READ submissions today and you would like to know the status of five student records. Rather than exploring each batch that you submitted looking for the five records, you can use the LASID Download Report. Enter your LASID’s without your districts 4 digit number then click on Submit. The LASID needs to be ten digits long you may need to populate the LASID with leading zeros i.e The report will yield you with the following sortable information: LASID, SASID, Last Name, First Name, Middle Name, DOB, CaseID, Case Type, Submitted Date, Batch ID The report can also be sorted and downloaded in CSV, Tab Delimited and Fixed Length

33. RITS LASID DOWNLOAD REPORT

34. RITS LASID DOWNLOAD REPORT

35. Puccetti_d@cde.state.co.us 303-866-6612 Debbie Puccetti
RITS CONTACT INFORMATION
Debbie Puccetti

36. Human Resources

37. Human Resources Timeline
Wednesday, January 23rd: HR Snapshot Created
Thursday, January 24th – 31st : Special Education Report Review
January
Thursday, February 14th: Snapshot Error Free
Thursday, February 14th – 21st: Snapshot Report Review
Thursday, February 21st: Final Deadline
February
Human Resources– Annette Severson –

38. FAQ- edits
HR200 – edit checks the endorsement on license found based on SSN reported
HR201 – edit checks the subject area of degree (reported in Staff Profile) matches with teaching subject area (reported in Staff Assignment)
HR208 – edit checks if a teacher at a Title I school has a license found based on the SSN reported
Exceptions can be requested, but must be approved by the Title I office
Another option is to re-classify job code- without a teaching license they cannot be teachers at the Title I funded school
Human Resources– Annette Severson –

39. Human Resources Snapshot information:
Resources and Contact Information
Human Resources Snapshot information:
Annette Severson:
Staff Interchange information:
Lindsey Heitman:
Human Resources– Annette Severson –

40. Thursday, February 7th, 2019 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, February 7th, a.m.-10 a.m.