1. Pre-bidders Conference May 1, 2019
Multi-Year
Annual 2020
Request for Proposal
Pre-bidders Conference May 1, 2019
Welcome and Introductions!!
Bathrooms
Presented By:
Rebecca Hawks
Financial Services Assistant

2. Welcome to the World of Abbreviations
AAA = Area Agency on Aging
AASA = Aging and Adult Services Agency (formerly OSA)
MDHHS = Michigan Department of Health and Human Services
OSA = Office of Services to the Aging (now AASA)
Operating standards can be found at the website below:
A copy is also included in your packet.
Why am I telling you this? There are various places throughout the Request For Proposal packet that may refer to these Agencies. which as you will see will bring up AASA – Aging and Adult Services Agency, Michigan Department of Health and Human Services site. Once on the site, click on Transmittal Letters & OSA Operating Standards. These standards, along with all the forms, will also be available on the NEMCSA website under the Area Agency on Aging.

3. Other Common Acronyms
ADC = Adult Day Care AIP = Annual Implementation Plan CCC = Creating Confident Caregivers EAP = Elder Abuse Prevention EBDP = Evidence Based Disease Prevention MOB = A Matter of Balance MYP = Multi-Year Plan NFCSP = National Family Caregiver Support Program PATH = Personal Action Towards Health RFP = Request for Proposal TL = Transmittal Letter
More abbreviations you may see throughout the presentation:
Transmittal Letters are issued by the state office on aging and provide detail on changes or updates to standards that must be met.
Explain MYP vs AIP

4. Packet Contents (Right side)
Request for Proposal – Homemaking, Personal Care, Respite, Congregate Meals, & Home Delivered Meals (all one packet)
Request for Proposal Budget (7 pages total)
Tentative Fiscal Year 2020 Allocations (NSIP-FY 20 estimated allocation funding based on FY 19 level)
Request for Proposal – Legal Assistance (Utilize the Allocation sheet as mentioned above for tentative FY 20 funding.)
Request for Proposal – Title VII Elder Abuse Prevention
Request for Proposal – Merit
Request for Proposal – Evidence Based Disease Prevention
Request for Proposal – National Family Caregiver Support

5. Packet Contents (Left side)
Application Info
AASA Operating Standards for Service Programs
Measurable Objective Examples
TL #
EBDP Level III programs
EBDP Leader List
Kinship Guidelines
**Goals for the MYP will be ed to all bidders when available.

6. Application Info
Multi-year contract services and annual contract services
EBDP Program must meet Level criteria (TL # )
Population served-60 and older except Kinship 55+
Submission of Proposals-Due June 3, 2019 (one original signed proposal and three copies)
Scoring Criteria-Point system
Multi-year Contract language
Contract Negotiations
Match Requirement – reported monthly
Program income – Employee handling program income must be bonded.
Timeframe for Multi Year is for FY 2020 – 2022.

7. Application Info cont.
Financial Reporting Due Date-Monthly financial reports are due within five calendar days following the last day of the previous month.
Bidders applying for nutrition funding must adhere to the general requirements for all service programs and the nutrition service programs and the specific service definitions.
Appeals Procedure
Ranking Criteria

8. Measurable Objective Examples
See Handout

9. Application-Core Programs
DUNS Number
Tentative Allocation Sheets – for funding amounts
Bid as bundle
Letter of Support from County Board of Commissioners
Budget- Separate Excel workbook, 7 pages total (fill out completely)
Minimum Standards Assurance (1-for all core programs – be sure though to list all the core programs being bid on)
Project Narrative (Questions 1-10)
Facilities Data/Agency Data/Services Programs/Additional Resources

10. Application – Legal Assistance Tentative FY 20 Funding-$26,092
DUNS No.
Program Narrative (Questions 1-10)
Budget and Budget Narrative
Facilities Data/Agency Data/Services Programs/Additional Resources
Minimum Standards Assurance

11. Application – Elder Abuse Prevention Tentative FY 20 Funding - $6,385
DUNS Number
Project Narrative – Question #2 Project Overview – provide specific information regarding project and ensure it meets the standard service definition (C-15)
Budget and Budget Narrative
Other Resources
Minimum Standards Assurance

12. Application – Merit Award Tentative FY 20 Funding $117,323
Combined Funding of Merit I, Merit II, and State Caregiver Support
Cost sharing schedule must be attached
Explain for new audience Merit can be referred to as Tobacco Settlement. FY 16 at least two funding sources for ADC due to match requirement on SCS funds. Be sure to explain your program. E.g. start up needs--concrete evidence that the program is moving forward and will begin within FY. Recipients shall include individuals 18 years of age and older eligible for respite and/or adult day care services under this grant, per AASA Stds. Grantees shall develop and implement a mandatory cost sharing component for recipients with incomes above 150% of the federal poverty level. Program income generated through cost sharing shall be retained by the grantee and expended in support of the program. Respite-related transport of service recipients, incl related medical and shopping assistance, is an allowable cost under this award.
Merit Award I - $64,658
Merit Award II $44,687
State Caregiver Support - $ 7,978

13. Application – EBDP Tentative FY 20 Funding - $24,000
All programs must meet Level III criteria
Refer to TL
If Other is chosen, # 12 in Project Narrative must be completed
Expected # Attendees/Completers
Leader contact listing

14. Application NFCSP Tentative FY 20 Funding by category
EST (Caregiver Education, Support, Training) $27,000
Health Resource Center will not be funded this year.
Kinship $18,807
Respite Care $50,000
Creating Confident Caregivers $8,500
EBDP for Caregivers $8,500 – (example-Powerful Tools)
Complete one Budget for each different category.
Explain why HRC will not be funded this year.

15. Things to Review Double Check and Proofread –
have another set of eyes review the RFP prior to submission
ensure all required documents are attached
original and (3) copies are complete
sign where appropriate
check for typos/grammar
Read the Standards to ensure the program is following guidelines
Proposals are being read and scored—to ensure you receive the best possible score, follow these recommendations. Sliding fee schedule..Min stds assurance.

16. Questions??

17. Thank you for attending today’s conference
Thank you for attending today’s conference. We appreciate your help in bringing services to the older adults in our communities.