1. PERFORMANCE INFORMATION ON PRE-DETERMINED OBJECTIVES AND BUDGET
(January to March 2013)
Presentation to the
Portfolio Committee on Higher Education and Training
12 June 2013

2. Presentation Outline Background Key Achievements Per Programme
Administration
Human Resource Development, Planning and Monitoring Coordination
University Education
Vocational and Continuing Education and Training
Skills Development
Budget Performance

3. Background
There were 97 pre-determined targets during the quarter under review.
64% (62) of the predetermined targets were achieved, 31% (30) partially achieved, and 5% (5) were not achieved.
Areas partially and not achieved are being given the necessary attention.
Reasons for not meeting targets range from delays in internal implementation processes to capacity constraints.

4. Background
The strategies that are being implemented to mitigate this will be presented by respective branches.
The table below reflects planned timeframes to use full implementation of these targets.
Partially Achieved
Was achieved subsequent to 31 March 2013
Will be achieved in 2nd Q ending 30 September 2013
Will be achieved in 3rd Q ending 31 December 2013
Will be achieved in 4th Q ending 31 March 2014
Will remain partially achieved
Targets partially achieved
Department 30 2 8 1
Branch C 9 3  
Branch H
Branch U 11   4
Branch V      
Targets not achieved
Not Achieved 5  
Branch S

5. Programme 1: Administration
Purpose: Provide overall management and administration of the department
20 Targets (10 Achieved , 9 Partially Achieved , 1 Not Achieved)
Key Achievements:
The Department achieved much better than anticipated as the vacancy rate reached 11% of funded posts instead of the 15% target by the end of the period under review.
Managed to fill vacancies advertised within 4 months (on average) as planned.
Commenced with the alignment of the Departmental IT Governance Framework process with the Governance of ICT Policy developed by DPSA. IT governance maturity level 1 was achieved.
The Call Centre received (Website and Toll free) queries and (99%) were resolved . In the same period 28 calls were also received from the Presidential Hotline and all (100%) were resolved.

6. Programme 1: Administration
100% Compliance with SMS PMDS policy
3 Exhibitions and Public Relations events were conducted.
Transfers and payments were processed within five days as planned.
Security and OHS policy tabled at the Departmental Bargaining Chamber for consultation.
Other key achievements:
Department advertised 100 vacancies for the internship programme.
applications were received and processed.
To date, 251 unemployed graduates have participated in the Department’s Internship programme since In 2012, out of the 100, 36 were FET College graduates, and the following progress is worth noting:
51 secured permanent employment
60 interns were absorbed into Department through contract posts
20 FET N6 Engineering learners were placed at INDLELA

7. Programme 1: Administration
Deviations from targets:
Disciplinary cases are taking more than 90 days to conclude:
- This has become a challenge since the process involves stakeholders (including availability of key witnesses) with different needs and requests during the hearing process, HR relies on these stakeholders in order to realize this target.
- The Department continues to strive to conclude cases within 90 days and mitigation measures are being explored to speed up cases.
The Quarterly Newsletter and on-line internal bulletin could not be published as planned as they were deferred to effect a new publications approach. An editorial board has been established to oversee content.
Consultation on the Departmental policy on Occupational Health and Safety could not be finalised and implemented as planned thereby impacting on compliance with all Occupational Health and Safety measures. Also, security upgrades could also not be finalised as planned.

8. Programme 2: HRD, Planning and Monitoring Coordination
Purpose: Provide strategic direction in the development, implementation and monitoring of departmental policies and Human Resource Development Strategy for South Africa
18 Targets (16 Achieved , 2 Partially Achieved)
Key Achievements:
Integrated Education and Training Management System: 80% of public institutional data is integrated into the education and training management information system (Public FET, Higher Education Institutions and SETAs) as planned.
Career Management and Career information System: 3 modules of the National Career Advice Portal system were completed and from February 2013, the NCAP went live (

9. Programme 2: HRD, Planning and Monitoring Coordination
Key achievements:
Have exceeded the number of users reached by career guidance services except by Radio (1.991million) target of which was 2.7 million.
- Exhibitions: (which is more users reached).
- Helpline: (which is more users reached).
- Web Portal: (which is more users reached)
- Mobi-site: (additional platform)
Strengthening bilateral relations:
- Developed implementation plans with priority countries and multilateral agencies; and
- Produced a publication on international cooperation

10. Programme 2: Human Resource Development, Planning and Monitoring Coordination
Legal Services: Provided the necessary support and advice in dealing with
- Litigations
- Drafting of legislations and regulations
- Legal opinion
Social Inclusion: Policy was developed and approved
The National Qualifications Framework (NQF)
- A monitoring instrument was finalised for the monitoring of actions needed to implement the statutory functions assigned to the Minister, Director-General, SAQA, CHE, Umalusi and QCTO in terms of the National Qualifications Framework Act.
- Annual Ministerial policy guidelines were developed

11. Programme 2: Human Resource Development, Planning and Monitoring Coordination
Deviation from targets:
An International Relations Operational Framework strategy was developed and but still needs to be approved for implementation.
Draft Education and Training Investment Report was developed but could not be finalised at the time of reporting. The report had to be quality assured before submitted for approval and dissemination.

12. Programme 3: University Education
Purpose: Develop and coordinate policy and regulatory frameworks for an effective and efficient university education system. Provide financial support to universities, the National Student Financial Aid Scheme and the National Institutes for Higher Education
26 Targets (15 Achieved , 11 Partially Achieved)
Key Achievements:
* students were enrolled in higher education studies in Universities (target exceeded by students)
Headcount enrolment over population 20 to 24 years is 17.9 % as planned
20 publicc universities are involved in foundation phase teacher education as planned
African students at universities (target exceeded  by )
Female students at universities instead of ( more female students enrolled than the target)
(* 2012 unaudited figures - these are likely to change once finalised)

13. Programme 3: University Education
Key Achievements:
Students in foundation provisioning programmes at universities ( more students were enrolled than targeted)
6 444 Graduates were produced in Natural and Physical Sciences from universities (target exceeded  by graduates)
graduates in initial Teacher Education from universities (target exceeded  by graduates)
78% of public higher institutions with good governance and management as planned (18 out of 23)
Research Masters graduates were produced (target exceeded by 359)
11 191 Publication units were produced (target exceeded by 384)
1 Update for each of the 23 institutions’ student and staff data has been loaded into the National database as planned
1 Annual update for each of the 23 institutions’ building space data has been loaded to the National database as planned

14. Programme 3: University Education
Deviation from targets:
There were deviations from targets during the quarter under review
- There were * first time enrolments at universities Less than the targeted
- A policy document on FET lecturer qualifications was not gazetted as planned.
- Success rate at universities is 75% instead of the planned 76%.
- There were graduates from universities – less graduates than the 2012 target (NB this data is incomplete as it does not include all Post Graduate numbers (specifically Honours, Masters and PHDs ) [2011 audited figures indicate graduates from the system]
(* 2012 unaudited figures - these are likely to change once finalised, specifically the First Time Entry and graduation figures are incomplete and likely to increase)

15. Programme 3: University Education
Deviation from targets:
Graduated in Engineering Sciences from universities. 762 Less graduates than the targeted
Graduated in Human Health and Animal Health from universities. 693 Less graduates than the targeted
- 99% (164 out of 166) PHEIs adhered to the regulatory criteria and the two institutions that did not comply were deregistered.
- Only 18 universities have five ministerial appointees appointed instead of the targeted 23.
Doctoral graduates instead of the targeted Less graduates than targeted.
Postgraduate graduates Less graduates than targeted.

16. Programme 3: University Education
Strategy to deal with under performance :
The FET lecturer qualifications policy has been prepared for publication and will be published once final comments from the Council on Higher Education (CHE) are received and the Minister has approved the policy.
The Department has implemented new criteria for the use of teaching development funds to assist with programmes to improve the quality of teaching and support learning. A new teaching development policy will be produced during the 2013/14 financial year to guide the system and the more effective utilisation of funds. This will assist with improving success rates over time.
The underperformance in scarce skills graduates, particularly engineering and health sciences, is a concern to the Department and interventions are underway to address underperformance. It is acknowledged that it will take some time for the interventions to take effect. The targets were based on the Minister’s PME targets which were ambitious and did not sufficiently take into account the data in the system. These targets are currently being reviewed as they are unlikely to be met.

17. Programme 3: University Education
Strategy to deal with under performance:
There was underperformance with respect to the aim for all universities to appoint five Ministerial Council members. Only 18 of the 23 have thus far complied with the Minister’s request. The Department has written to all institutions requesting their cooperation. Some institutions have indicated their willingness to comply, but the processes for implementing changes in their statutes takes time. In 2013/14 it is expected that the system will get closer to this target.
No strategy is required to deal with compliance for PHEIs. The fact that 99% of PHEIs adhered to the regulatory criteria and the two institutions that did not comply were deregistered, means that all institutions that were still registered at the end of the quarter were compliant.

18. Programme 4: Vocational and Continuing Education and Training
Purpose: Plan, develop, evaluate, monitor and maintain national policy, programmes, assessment practices and systems for vocational and continuing education and training, including further education and training colleges and post-literacy adult education and training.
19 Targets (9 Achieved , 8 Partially Achieved , 2 Not Achieved)
Key Achievements:
students were enrolled in public FET college programmes (targeted exceeded by )
college students have been awarded bursaries (7 211 more students than anticipated)
9 Colleges offers higher education programmes (NQF level 5 to 6 programmes) instead of the planned 8

19. Programme 4: Vocational and Continuing Education and Training
Pass rates in Mathematics and Mathematics Literacy increased as follows:
Mathematics:
NC(V)L2: achieved 44% instead of 32%
NC(V)L3: achieved 35.7% instead of 26%
NC(V)L4: achieved 42.5% instead of 26%
Mathematics Literacy:
NC(V)L2: achieved 64.7% instead of 39%
NC(V)L3: achieved 78.1% instead of 37%
NC(V)L4: achieved 85.2% instead of 47%

20. Programme 4: Vocational and Continuing Education and Training
The number of colleges implementing Business Management System standards increased from 7 to 8 in the quarter under review.
Report on Business Management System standards, Qualifications, Review, NC(V) selected subjects review and Student Support Services interventions implemented to selected FET Colleges through donor funding.
80 Instead of the targeted 30 Student Support Services Managers were trained on selection, placement test and capacity building.
410 lecturers were trained to support new curriculum.
A model for FET Colleges expansion has been developed as planned.

21. Programme 4: Vocational and Continuing Education and Training
Deviation from targets:
There were learners enrolled in AET Level (4 262 learners below target of )
Certification rates in the VCET qualifications are below targets as follows:
NC(V) L2: achieved 43% instead of the targeted 44%
NC(V) L3: achieved 43% instead of the targeted 45%
NC(V) L4: achieved 41% instead of the targeted 47%
N1-N3: achieved 24% instead of the targeted 33%
N4-N6: achieved 25% instead of the targeted 40%
Certification rates of bursary recipients are lower than anticipated as follows:
NC(V) L2: achieved 36% instead of the targeted 39%
NC(V) L3: achieved 34% instead of the targeted 42%
NC(V) L4: achieved 35% instead of the targeted 43%
N1-N3: achieved 26 % instead of the targeted 39%
N4-N6: achieved 31% instead of the targeted 40%

22. Programme 4: Vocational and Continuing Education and Training
Deviation from targets :
23 Instead of 30 Provincial Education Department (PED) officials were trained to support new curriculum delivery
A generic Human Resource Management and Planning (HRM&P) framework for FET Colleges is in a draft form and could not be finalised during the quarter
No certificates for NC(V) graduates were issued during the quarter under review
87% Institutions conducting national examinations in a credible manner instead of 100%
Only 31 Colleges have fully constituted Councils instead of 50
Financial training of personnel could not take place as planned
Training of personnel to support curriculum delivery in AET and Colleges could not take place as planned

23. Programme 4: Vocational and Continuing Education and Training
Strategy to deal with under performance:
Engaging with the National Treasury and PEDs to convert the Provincial Programme 6 allocations into a Schedule 4 Conditional Grant until the AET function is shifted to the competence of the Department. The Department will submit a budget bid for the 2014 MTEF for the expansion of enrolments.
Improvement of pass and certification rates:
Will adopt a multi-pronged approach that targets different aspects of teaching and learning as well as student support environments.
- Implementation of placement tests to ensure a match between aptitude and field of study
- Implementation of Academic Support programmes;
- Counseling , Guidance and student mentoring;
- Additional remedial interventions based on needs; and
- Additional opportunities for earning through extra classes.

24. Programme 5: Skills Development
Purpose: Promote and monitor the national skills development strategy. Develop skills development policy and a regulatory framework
14 Targets (12 Achieved , 2 Not Achieved)
Key Achievements:
2 880 Artisan candidates were found competent Nationally against the target of 2 000
Graduates received work intergraded learning (WIL) against the target of 8 500
All SETA Strategic Plans and Annual Performance Plans were analysed and approved by the Minister
2 SETA Forums were held during the quarter as planned
11 Instead of the targeted 5 audits were conducted at SETA accredited trade centers

25. Programme 5: Skills Development
Key Achievements:
R7.88 billion was earmarked to support projects of national priority instead of R2.3 billion
Learners were in training in NSF projects, more learners were trained than the target
100% SETA’s are implementing NSDS III with approved Service Level Agreements
NSDS quarterly implementation report was compiled
Other Achievements:
The national artisan trade testing regulations were completed for final submission to the Minister
The service level agreements of the SETAs have vastly improved with much tighter and specific performance objectives and quantitative targets, especially in relation to FET Colleges and artisan development

26. Programme 5: Skills Development
Deviation from targets:
Development of a secure trade testing system developed and piloting of the system at 5 test centres could not be achieved . Tender for system was issued in February 2013 and withdrawn. A new tender process is being undertaken with SITA.
NSDS Annual Review Report was not produced due to the misalignment of timelines with audited information from stakeholders. Annual review for 2012/13 will be finalised during 2013/14.

27. Financial Information Adjustments appropriation Adjusted appropriation
Programmes
Budget
Expenditure
Balance
% Spent
Main appropriation
Adjustments appropriation
Virements
Adjusted appropriation
Jan'13 - Mar'13
Total
R'000
Programme 1
(11 287)
7 985
53 031
502
99.7%
Programme 2
40 671
3 671
(1 097)
43 245
10 207
42 827
418
99.0%
Programme 3
(1 273)
(3 422)
633
99.9%
Programme 4
94 052
3 900
2 248
Programme 5
631
(7 366)
93 333
22 754
93 125
208
99.8%
Total:
Voted Funds
85 794 -
4 009
Direct Charges
( )
102.6%
Total: DHET
( )
100.7%

28. Financial Information
The Department managed to comply with all National Treasury requirements during the current financial period.
Deadlines were all adhered to and the budget was appropriately managed to avoid unauthorised expenditure.
Total payments on the final quarter of the year were drastically reduced compared to other quarters due to the fact that major transfers to Universities and Universities of Technology that constitute the biggest portion of the Departmental expenditure were mostly completed in the third quarter of the year.
Overall spending of the Department excluding Direct Charges was 99.9% whilst the latter exceeded its allocation for the year by 2.6%.
Savings were realised on compensation of employees, which was later shifted to offset projected over expenditure on Examiners and Moderators as well as on goods and services.

29. Financial Information
A roll over request will be submitted to Treasury for the unspent portion of remuneration on Examiners and Moderators in order to avoid using the 2013/14 budget to pay current claims that could not be processed timeously. The projected roll over request amounts to R2.8 million.
All programmes individually managed to remain within the approved budget with a spending rate of between 90 and 99.9% after a reprioritisation process.
Programme 1: Administration - Spending pressures on the Programme due to increased costs relating to Ministerial campaigns, personnel administration, audit fees and Property Management necessitated the shifting of about R8 million from other programmes to avoid over spending within the programme which was done in line with the rules of Virement.
Programme 2: Human Resource Development, Planning and Monitoring Coordination - Despite spending pressures on the Programme due to high legal costs, a reprioritisation exercise led to an overall saving of about R1 million, mainly on compensation of employees.

30. Financial Information
The most significant financial management issues per Branch are as follows:
Programme 3: University Education - All transfers to Universities and Universities of Technology were timeously affected. Savings on compensation of employees totaling R3 million was shifted from the Programme to defray over expenditure on other programmes.
Programme 4: Vocational and Continuing Education and Training - Due to high spending on examiners and moderators partly because of an increased rate effected during the period under review, a sum of R4 million had to be shifted from other Programmes to offset an anticipated shortfall in the Programme.
Programme 5: Skills Development - A total of R7.4 million was shifted from the Programme through the Virement process such savings could be attributed to low spending on the funds set aside for the security system at Indlela and savings on compensation of employees.

31. Thank You