1. Philmont 2002 Council Contingent
Capitol Area Council
Philmont 2002 Council Contingent
Contingent Advisor: Sid Covington , (cell)
Scout Advisor: James Johnson x33

2. Agenda Distribute Duffle Bags
Maps—will be distributed at Philmont on Day 1
Distribute Contact Information
Travel schedule
Financial
Fire Situation
Paperwork
5/19/2019
2002 Trek Meeting 4

3. Duffle Bags Duffle Bags:
Have a few bags for sale, $20.00 each
Backpack & duffle bag ONLY! Don’t bring anything else on bus!
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2002 Trek Meeting 4

4. Maps — will pick up at Philmont
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2002 Trek Meeting 4

5. Contact Information
Letter:
Each advisor make copies for participant families
Uniform while traveling/base camp
Includes telephone numbers for emergencies
Travel information
Money, packing, and manners
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2002 Trek Meeting 4

6. Travel Schedule Austin to Philmont: Philmont to Austin:
Departure Date: Saturday, June 8, 2002, 5:00 am
Meet 5:00 am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway)
Bus Departs at 6:00 am REGARDLESS!
Lunch in Lubbock – Texas Tech University Wiggins Dining Hall
Dinner in Las Vegas, NM – Highlands University of New Mexico
Arrive Philmont ~9:30 pm (MDT)
Tent City or trail tents
Philmont to Austin:
Return Date: Friday, June 21, 2002, ~11:00 pm
Meet at bus at 5:30 am
Depart Philmont ~ 6:00 am (“continental” breakfast)
Lunch in Clovis, NM – CiCi’s Pizza
Dinner in Abilene – McMurry University, Campus Dining
Arrive REI parking lot (Crossroads Shopping Center) ~11:00 pm
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2002 Trek Meeting 4

7. Financial Policies/Information
Each crew is responsible for 12 participants (12 x $640 = $7,680)
If you have participants cancel, you will be responsible for all cancellation charges and your share of other Council expenses including transportation.
All crews should be fully paid at this time.
Participants should bring spending money for junk food at Philmont and souvenirs at the Tooth of Time Trading Post.
5/19/2019
2002 Trek Meeting 4

8. Carson National Forest Fires
McCrystal Fire
6 acres
Two lightening-caused fires in Valle Vidal 5/20/2002.
Effective May 21, almost all of the Carson National Forest (including the Valle Vidal) is closed due to fire danger.
Philmont logistics will reroute itineraries scheduled to be in the Valle Vidal if it is still closed when we arrive.
Beatty Lake Fire
40 acres
5/19/2019
2002 Trek Meeting 4

9. Paperwork tonight Crew Rosters: Medical forms
Contingent Crew list-emergency contact information
Copy of Philmont’s form (5-part NCR paper)
Copy of Philmont’s Photo (Talent) Release Form
Must be signed by parent/guardian for younger than 18, participant 18 or older.
Medical forms
Must be signed by participant, parent/guardian & physician.
Include insurance information (copy of insurance card).
First Aid/CPR Training certification
At least one per crew
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2002 Trek Meeting 4

10. Paperwork Checklist for Crews (Copy for Contingent Tour Director)
Completed Contingent Crew List
Completed Philmont Crew Roster (received with TREKS-2002 book) Type if possible.
Philmont Health & Medical Record for each crew member with insurance information (copy of insurance card), parent/guardian and physician signatures.
Philmont Photo (Talent) Release form — properly signed
Proof of current CPR Certification (copy of card)
Proof of current First Aid Certification (copy of card)
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2002 Trek Meeting 4

11. Questions
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2002 Trek Meeting 4