1. Grants Management Solution Suite (GMSS)
GMSS Requirements Overview
9/30/2016

2. Agenda Purpose Overview Benefits Performance Capabilities
GMSS Requirements Overview
Timelines
State Feedback

3. Purpose Today’s discussion is intended to:
Discuss where State information comes from
Share high-level requirements on HSP/application submission features
Provide updated status on the GMSS initiative

4. GMSS Overview GMSS = Grants Management Solution Suite
GMSS is intended to automate the entire grants life cycle
GMSS will eventually replace GTS
The initial solution was released on June 1, 2016
Current users include:
State Users
State Administrators
NHTSA Regional Managers
NHTSA Headquarters

5. GMSS Overview: Overall Plan
402, 405 & 1906 Applications
Grant Awards
Funding Distribution
Funds Tracking
Reconciliation
Legacy GTS only automates post-grant award functions

6. GMSS Overview: Core Modules
Current Release
Grants Management Solution Suite GMSS
402, 405 & 1906 Submissions
Year-End
Closeout
Invoicing & Vouchers
Awards & Notifications

7. GMSS Benefits
Integrates all phases of the grants management life cycle
Improves quality and timeliness of financial processing
Streamlines grants management processes
Provides a secure framework for system users

8. Performance Capabilities
Reduced Effort
Single entry of data to reduce redundant data input
Easy data input e.g. dropdowns and calendars
Carry over of data (from FY18 HSP/application) means less data entry for FY19 HSP/applications and beyond
Simplified Data Linking
Structured Format

9. Questions
Answers

10. GMSS Requirements Overview: Sample Input Types and Methods
Purpose/Method
Narratives
Long free-form fields for descriptions
Text fields
Short free-form fields for a variety of data
Drop downs
Pre-defined lists
Check boxes
Multiple choice
Calendar
Date selection
Auto-populated fields
Reuse of existing data in GMSS
Hyperlinks
Link to external sites
Document Upload
Attaching supplemental files
E-signature
Electronic Signature

11. GMSS Requirements Overview: Narrative Input
Long free-form field
Copy & Past text into the field
Can be used for descriptions involving multiple paragraphs of information
Text Field Input
Short free-form fields
Can be used for a variety of information with a limited length
Suitable for item names, titles, labels and number values

12. GMSS Requirements Overview: Drop Down Input
Pre-defined list of options
Easy selection of existing information or options
Requires no new information input on user’s part
Selection of one option at a time
Check Box Input
Multiple choice selection of options
Allows the selection of independent options
Selection of multiple listed options
Options can be unselected if desired
Easy selection and un-selection of existing information

13. GMSS Requirements Overview: Calendar Input
Enables the selection of a specific date
Validates that the date is accurate
Provides a date selector to input the date
Specifies the format of the date
Auto Populated Field
Auto-populated fields contain information already in the system
Can be editable or locked
Require no input from the user
Allow use of existing information without re-entry

14. GMSS Requirements Overview: Hyperlink Input
Input the web address to an internet site
Existing web site can be directly linked to
Document Upload
Allows users to upload an independent document
Can allow multiple documents to be uploaded
Different versions of the same document can be uploaded and tracked

15. Questions
Answers
Discussion

16. GMSS Requirements Overview: Data Input Sources
State e-grant systems
State data (multiple sources)
Text documents
Spreadsheets
Images/diagrams
Web links
NHTSA FARS
GMSS (existing data from past HSP/applications)

17. Discussion What additional information sources are used?
How do States create HSPs?
Discussion

18. GMSS Timelines: Overall Project
402, 405 & 1906 Application Submission release - January 5th 2017
Invoicing release – Late Summer 2017
Year End Closeout release – TBD

19. GMSS Timelines: Release 2.0 HSP/Application Submission
Launch Date: 01/05/2017

20. GMSS Timelines: Next Steps
Expect user testing and training in December and updates prior to December

21. Questions
Answers
Discussion

22. Summary…Key Takeaways
The Solution
GMSS will be flexible and logically organized
A large portion of this year’s information may be copied & pasted into GMSS
GMSS will reduce entry year over year and automate the linking of data to streamline State effort
The Process
The requirements have not yet been finalized
States will be able to provide feedback throughout the process
The HSP template will be available January 5, 2017

23. Thank you!