1. Closed POD Just-in-Time Training
Vaccination POD

2. Housekeeping Issues Take a moment to do the following:
Tell people where the restrooms are located
Point out location of break area
Go over the lunch and break schedule
Point out where the first aid station is (if applicable)

3. Sign In
All staff should sign in
Everyone should have completed the following forms: HIPAA Confidentiality Form, Registration Form, Code of Conduct
Everyone should be assigned a position and received a Job Action Sheet

4. Confidentiality at the POD
It is unlawful to divulge personal medical information.
All POD staff must complete a HIPAA Oath of Confidentiality

5. Agent Description Take a moment to describe the agent (i.e. Anthrax,
Tularemia, etc.) include the following:
What it is
Symptoms of exposure including onset and duration of illness
Recommended treatment
Local threat

6. Vaccine Description Take a few moments to describe the vaccine.
Include:
Go over package insert for vaccine
Dosage for adults
Dosage for children and infants
Drug interactions, allergies, contraindications
Alternate treatment if applicable
Go over the consent form and how to properly fill it out

7. Proper Handling of Vaccine
Vaccine must be stored at the temperature listed on the package insert.
POD Supply room staff must ensure hourly temperature checks of all coolers and refrigeration units. If vaccine is out of temperature, they must take measures to get it back within the temperature requirements.
If the vaccine at your station has been out of a temperature controlled unit longer than 45 minutes, raise your blue card and have the runner exchange it.
The empty vaccine vials shall be discarded into Sharps Containers on the tables at the station.

8. Vaccinators Go over package insert
Explain what doses to administer to adults, infants, and children
Go over alternate treatments if applicable
Go over contraindications, allergies, and drug interactions
Go over consent form and how to properly fill it out
Explain and demonstrate proper way to administer vaccine
All syringes and needles must be handled safely and disposed of in the Sharps containers at each station
Answer any questions.

9. Remember:
It is the responsibility of the vaccinator to make sure that the consent form is properly filled out and signed.
If contraindications exist, such as allergies or drug interactions, the person should consult with their physician prior to receiving the vaccine.
If you are unsure or have questions, raise your yellow card and the Medical Lead will come to your station and assist.
You must make sure everyone has received the Vaccine Information Statement (VIS) sheet and is given chance to read prior to administering the vaccine.

10. Consent Form Information
Instruct how to complete administrative portion of consent forms and what information needs to be on the form.
We need to record the following:
Date
Address of the facility
injection site (i.e. Right arm, left leg, etc.)
dose administered
manufacturer
lot number
signature of person administering vaccine

11. All clients should leave with:
Vaccination Record Card
VIS (Vaccine Information Statement)
Hotline number to call if they have questions once they leave the POD

12. POD Policies Add any of your Policies here, including:
Who the POD will serve
How staff should report down to receive their medication

13. Public Information
The hotline number is __________.Please write it down. This number should be used for people to call if they have questions once they leave the POD.
Report any rumors you hear about the incident to health department so they can stay on top of rumor control.
Any media inquiries are to be directed to the health department PIO

14. POD Flow
Go over areas and briefly explain the general client traffic flow at the POD
Point out exits and evacuation routes
Describe building areas to take shelter during severe weather
Go over any parking arrangements with POD Staff

15. POD Flow
Registration- Everyone must fill out a consent form completely
Vaccination- People receive their vaccination
After Care – People have any questions answered before leaving. They get pill crushing instructions for infants.
Exit- leave the POD

16. Explain process for the following:
How to handle a medical emergency ( i.e. anaphylactic shock)
(Where is the First Aid Station?)
How to handle a client who is upset, angry or emotional?
Make sure an POD Incident Report is completed for all accidents

17. Security Issues at a POD
Add security information relative to your facility, including contact methods and information
If a disruption or conflict occurs, notify security at once
Go over evacuation routes

18. Closed POD Deactivation
Refer to the Closed POD Deactivation Power Point Training Module and Closed POD Deactivation Checklist at
Follow instructions from the health department
Complete the following forms and return them and leftover supplies and medication to the health department:
Closed POD After Action Report
Closed POD Final Event Summary Form