1. TGs Process, November Date: 2006-11-14 Authors: November 2006
doc.: IEEE /1753r1
November 2006
TGs Process, November
Date:
Authors:
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Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

2. November 2006
doc.: IEEE /1753r1
November 2006
Abstract
Slides for discussion of the IEEE TGs process in getting to Working Group Letter Ballot and Beyond.
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

3. Mesh Networking Task Group Process
November 2006
doc.: IEEE /1753r1
November 2006
Mesh Networking Task Group Process
TGs Motto: “Perfection is achieved not when there is nothing left to add but when there is nothing left to take away.”
Donald E. Eastlake 3rd
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

4. November 2006
doc.: IEEE /1753r1
November 2006
NOTE:
Due to an error on my part, the version of this presentation show at the AM2 TGs session Tuesday of the Dallas meeting was not properly saved and the r0 version of this document on the server was an older version. I have tried to recreate the material presented as accurately as I can in this r1 version. My apologies,
Donald
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

5. Process of Getting to Letter Ballot and Beyond
November 2006
doc.: IEEE /1753r1
November 2006
Process of Getting to Letter Ballot and Beyond
Completed Steps | Future Steps
Adoption of PAR and 5 Criteria
Technical Presentations and Discussions
Specify Any Additional Requirements, Comparison Criteria, or Other Documents
Call For Proposals
Presentation of Proposals
Select from Submitted Complete Proposals to Produce a Draft
Refine Draft
Letter Ballot – November 2006(?)
Recirculation
Sponsor Ballot – September 2007(?)
Final WG/EC Approval
IEEE SB REVCOM Approval
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

6. Process for Refining Draft
November 2006
Process for Refining Draft
Call for informal comments was issued with a deadline of 1 May 2006.
The Draft is primarily being improved through resolution of these comments.
See 11-06/602r17.
Note that since these are informal comments, we are not required to resolve them all before going to Letter Ballot and they are not carried forward to the Letter Ballot. However, commenters will be free to re-enter them.
Donald Eastlake 3rd, Motorola

7. Process for Developing Submissions and Comment Resolutions
November 2006
Process for Developing Submissions and Comment Resolutions
You can not have a half way official body in While it is hard to cover all contingencies in a concise statement, there are generally two choices:
TGs can have regular sessions at meetings and can have ad hoc meetings and teleconferences in accordance with the rules with the required prior notice to all members and minutes published afterwards. It can also break into subgroups during such official meetings, the notice and minutes requirements generally being met by the notice and minutes of the TGs meeting.
One or more individual members can develop submissions. In this case, TGs can not, in general direct how they meet or communicate.
In light of this, the motion passed by TGs at its final session in Melbourne, purporting to direct several named individuals to post notice of certain informal meetings or teleconferences to the TGs mailing list is in violation of rules and is invalid.
Donald Eastlake 3rd, Motorola

8. 3 Cycles of Comments and Resolution
November 2006
3 Cycles of Comments and Resolution
Call for Informal Comments
Comment Resolution
WG Letter Ballot
Comment Resolution, Recirculation
Sponsor Ballot
Comment Resolution, Recirculation
Donald Eastlake 3rd, Motorola

9. Schedule Projected at Melbourne, Victoria (September) Meeting
November 2006
doc.: IEEE /1753r1
November 2006
Schedule Projected at Melbourne, Victoria (September) Meeting
September 2006 (Melbourne, Victoria)
Further Refinement of Draft
November 2006 (Dallas, Texas)
Further Refinement of Draft, Letter Ballot Authorized by WG
January 2007 (London, England)
Comment Resolution
March 2007 (Orlando, Florida)
First Letter Ballot Re-circulation authorized
May 2007 (Montreal, Quebec)
Second Letter Ballot Re-circulation
July 2007 (San Francisco, California)
Third Letter Ballot Re-circulation
September 2007 (Waikoloa, Hawai‘i)
Sponsor Ballot Authorization by WG
November 2007 (Atlanta, Georgia)
Sponsor Ballot Comment Resolution
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

10. Multi-Meeting Process Flow
November 2006
doc.: IEEE /1753r1
November 2006
Multi-Meeting Process Flow
July Meeting San Diego, California
Sept. Meeting Melbourne, Australia
November Meeting Dallas, Texas
Munich Ad Hoc Meeting
Further Comment Resolution
Further Comment Resolution
Complete Comment Resolution
Comment Resolution and Agenda Telecons
Comment Resolution and Agenda Telecons
Draft D0.03
Draft D0.04
WG Letter Ballot
Security Session
Security Session
Security Session
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

11. November – Dallas Meeting Schedule
doc.: IEEE /1753r1
November 2006
November – Dallas Meeting Schedule
Hours based on the 11.5 hours (6 sessions including one ad hoc) we will probably get:
0.5 hr Opening Session: Administrivia, Minutes, Agenda, Process
10 hr Comment Resolution
1 hr Closing Session: Process, Teleconferences/Ad Hocs
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

12. TGs Activity Between Meetings
November 2006
doc.: IEEE /1753r1
November 2006
TGs Activity Between Meetings
TGs Activities Between Meetings Requiring Notice:
One or more face to face ad hoc meetings, requires 30 days notice (P&P clause 3.6.2).
One or multiple Teleconferences, requires 10 days notice, not more often than weekly (P&P clause 3.6.3).
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

13. TGs Activity Between Meetings
November 2006
doc.: IEEE /1753r1
November 2006
TGs Activity Between Meetings
Suggestions between November 2006 and January 2007 and between January and March 2007:
If we go to Letter Ballot:
One teleconference before the January meeting.
Pre-approve an ad hoc between the January and March 2007 meetings.
If we do not go to Letter Ballot:
Option A
Three teleconferences.
Option B
An ad hoc meeting (difficult due to the holidays) and
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola

14. References Earlier TGs Process Submissions
November 2006
doc.: IEEE /1753r1
November 2006
References
Earlier TGs Process Submissions
September 2006, 11-06/1386, Melbourne, Australia
July 2006, 11-06/1028r2, San Diego, California
June 2006, 11-06/840r2, Hillsboro, Oregon (ad hoc)
March 2006, 11-06/340r1, Denver, Colorado
January 2006, 11-06/130r1, Waikoloa, Hawai‘i
November 2005, 11-05/1137r1, Vancouver, British Columbia
September 2005, 11-05/878r1, Garden Grove, California
July 2005, 11-05/662r1, San Francisco, California
May 2005, 11-05/366r1, Cairns, Queensland
March 2005, 11-05/207r3, Atlanta, Georgia
January 2005, 11-05/26r1, Monterey, California
11-06/328r0, 11-06/329r3, Confirmed Proposal
11-06/602r16, Informal Comments Resolution Spreadsheet
Donald Eastlake 3rd, Motorola
Donald Eastlake 3rd, Motorola