1. Students Going Abroad?  What You Need to Know and Why You Need to Know It
Dan Gold - International Academic Programs
October 25, 2018

2. IAP Programs Over 200 programs in more than 60 countries
FOR ALL EXPERIENCES: students earn graded in-residence UW-Madison credit which are counted towards GPA
Programs vary in length, level, academic focus, teaching format, language requirements, cost and degree of independence demanded of the participant.
Each program is expected to have its own specific learning goals, meet the University's high academic standards and to integrate with the on-campus curriculum.
~1,700 students study abroad each year through our office, and around 150 students from our partner institutions abroad come to UW-Madison through exchange partnerships.
Both outside the geographical boundaries of the U.S. and domestic study
undergraduates, graduates, and professional students
durations including semester, year, summer, winter intersession, and spring break.
Structure can include:
directed study
Cohort-based and independent individualized experiences
classroom-based
honors programs
internships
practicums
research and fieldwork
service-learning
UW Signature Programs: Created specifically by UW-Madison, and may include courses taught by UW-Madison instructors.
Exchange & Affiliate Programs: Offered through partnerships with other universities or organizations.

3. IAP Services For students: providing student advising and support
managing the program application process,
marketing & recruitment,
overseeing program registration,
coordinating program evaluation and assessment,
overseeing grade & credit articulation for courses,
providing 24/7 emergency response
For faculty and staff:
Providing teaching opportunities for a summer, semester or year on existing IAP programs,
New Program Development
Existing Program Management (application processing and management, contracts and agreements, budget management and billing…)
Program consultation
Advising Workshops
Major Advising Pages (MAPs)
Marketing

5. Existing Opportunities Abroad
Developing a Study Abroad Program
Short-term faculty-led and UW Programs
Summer, Winter, or Spring Break
1-11 weeks
~10-20 students
Exchange (not exchange!)
Semester, Year, or Summer Exchanges
Reciprocal agreement with foreign institution
Affiliate/Direct Enroll
Semester, Year, Short term
Partnership with study abroad provider/institution
Development Timeline
15-18 months
Existing Opportunities Abroad
Teach on an IAP semester/AY program
London, England
Paris, France
Freiburg, Germany
Florence, Italy
Madrid, Spain
Opportunities to teach at current partner universities

6. What is a Major Advising Page?
An advising tool
A partnership between the Study Abroad Office and Academic Units – shared message
Answers questions students have when planning for study abroad
When should I study abroad?
What should I take on campus?
How can study abroad help me in my degree progression, how could it hinder me?
What questions should I be asking my advisors?
Which study abroad programs potentially fit best with my major?

7. IAP Faculty Collaborations and Oversight
IAP Faculty Advisory Committee (FAC)
Review and approve new IAP program proposals as well as proposed major academic modifications and closures to existing programs
Recommend and review study abroad academic guidelines and policies
Review student grade disputes
All new program proposals, and strategic planning for the program portfolio, are developed by IAP in collaboration with a sponsoring academic unit(s).
For managing academic issues for ongoing programs, IAP works with the sponsoring academic units through regular meetings, or with a working group of interested faculty from across departments in cases where programs do not have one specific sponsoring unit.
Course equivalents are assigned by academic departments
Faculty have opportunities to lead, review, and visit programs

8. IAP Study Abroad Funding Model
As an auxiliary unit, IAP receives no additional funding from the university to administer its programs, and operates its budget on a cost-recovery basis. UW-Madison students studying abroad are exempt from paying UW-Madison tuition and academic fees and are instead assessed a fee which recovers the costs of the program, the IAP administrative fee, and CISI health insurance.
IAP aims to cover all operating expenses from revenue earned by student fees.
Each program has its own unique fee. Budget structures vary by program type.

9. Rationales for Collaboration
Decreases University and School/College liability and student risk
Helps ensure compliance towards related regulations and policies
Decreases School/College administrative and financial burdens related to study abroad
Increase resources and services to School/College students, staff and faculty
Study Abroad is best conceptualized campus-wide– should lead to participation growth

10. Findings of Audit
Charge: Review and obtain an understanding of policies and procedures applicable to the operations of short-term faculty-led study abroad programs (STFL programs); Determine STFL programs are developed, administered, and monitored in accordance with UW System Administrative Policies 145 and 146; Determine fiscal administration of STFL programs is in accordance with UW System Administrative Policy 810 Findings: The overall audit rating issued is satisfactory, with opportunity for improvement. Areas reviewed: Recommendation: University management should consider centralizing the operation of STFL programs to help ensure that all STFL programs are effectively monitored for compliance with UW System and institutional policies. Based on the results of the testing of the STFL programs monitored by IAP, their processes appear effective to ensure compliance with said policies.
Control Environment
Communication of Codes of Student Conduct
Accident and Health Insurance and Med Evac and Repatriation Ins
Deposit Fees to Correct Fund
UW System Uniform Statement of Responsibility
Deposit Fees Within Seven Days of Receipt
Pre-departure and/or On-site Orientation
Faculty Post Trip Assessment
Development of Fees
Refund Policy

11. Federal & Campus Reporting Requirements
Clery Act & Campus Security Authorities
CSAs are required to report all verified crimes that you are aware of as well as allegations of crimes made in good faith
Sexual Assault and Title IX
All students should be able to have an education free from sexual assault, dating/domestic violence, and stalking. If you are told anything, we need to act immediately.
FERPA
UW Code of Conduct and Due Process

12. Emergency Response
An Emergency Phone is carried by a professional study abroad staff member who is available to assist students and PLs dealing with emergency situations 24/7
Managing Real & Perceived Emergencies is the document which details the protocol for handling emergency situations on study abroad programs.
Document all accidents or incidents in writing to IAP through the Incident Report Tool in MySA.

13. International Safety & Security Director (ISSD)
ISSD’s Role on campus as a UW-Madison resource:
Assesses foreign locations, events and activities to determine risk
Provides regional, country and thematic resources on safety and security abroad
Works with campus stakeholders to determine the right risk\opportunity balance
Partners with campus offices and programs to heighten awareness for sound planning and preparation prior to int’l travel
Coordinates UW-Madison response to broad-based int’l crises and emergent int’l events
International Safety/Security website:
Links to and explanations of UW-Madison international travel policies, guidelines and best practices
Links to US & Foreign Govt agency int’l travel websites
Tips to plan travel and mitigate risk while abroad
Special interest/identity resources for travel abroad
Highlighted information regarding broad-based alerts and timely messages for US citizens
Links to specific forms and documents of interest to UW-Madison international travel
Information and links specific to CISI: UW-Madison’s health, medical and evacuation insurance

14. Thank You!
Questions?