1. PE - Implement organizational skills to improve efficiency/workflow
SEM A - Operations
PE - Implement organizational skills to improve efficiency/workflow
PI – Schedule tournaments
PI - Develop production schedules for events

2. Operations - Schedule Tournaments

3. Identify types of tournaments
Round Robin –
everyone plays each other at least one time
Double Elimination –
teams must lose twice, after one loss they move into losers bracket
Single Elimination –
when you lose you no longer play in the tournament
Multistage –
games are played during same period but at different locations/fields over extended period of time – can compete at different levels or stages. When a team wins, it moves forward to play another game against another opponent. If a team loses, it is eliminated and no longer plays. The stages of play continue until a champion is determined. Example: A basketball team wins a postseason playoff game and proceeds to play another team for the regional championship.

4. Identify types of tournaments
Heats –
a round of competition, such as a swim meet
Tournament play –
seeded based on ranking-normally single elimination
Ladder –
individual contests ranked on a ladder and can move up or down based on results
Match play –
in golf, you either win, lose or half a hole and only count total holes won
Scramble –
all golf players hit, players select the best ball and all shoot from that spot

5. Describe factors to consider when planning tournament schedule
Venue(s) Inside/outside
Time of day/year
Weather obstacles
Location of participants – logistics
Costs of executing the tournament
The economy & discretionary income
The number of participants and time allocated
Local governmental or administration issues
Volunteer support

6. Explain how technology can be used to schedule tournaments
Host of on line sites offer tournament scheduling options

7. Discuss ways to determine activities timeframe
Determine average length of competition
Determine number of competitors in tournament and number of games per day/hour, etc.
Determine time for introductions, ceremonies, songs, intermission and post game interviews
Determine amount of time concessions and merchandise sales are operating
Determine amount of time for pre (setup) and post (close down) activities

8. Demonstrate procedures for scheduling tournaments
Approvals of sanctioning bodies
Approval of venues/time/day
Determination of tournament format (type) – secure tournament software for use
Seeding of tournament participants
Notification of tournament participants
Production schedule of tournaments at venue(s) – includes all time lines of tasks
Approval of volunteers, police, administrators and other personnel to operate the tournament

9. PI - Develop production schedules for events

10. Define the term production schedule
Production scheduling is the management and allocation of resources, events and processes to create goods and services
Detailed timelines that allow your event to flow smoothly
A business adjusts its production schedule based on the availability of resources, client demands and efficiencies.

11. Purpose of Using a Production Schedule
The goal of production scheduling is to balance client needs with available resources while operating in the most cost-efficient manner
To keep the event on schedule with minimal issues
To provide timing of tasks – personnel & locations

12. Components of a Production Schedule
Date of the event
Key contact information
Access to event locations – load in
Lights, audio & sound checks
Crew/cast arrival times
Rehearsal times/breaks
Event times
Departure times – load out

13. Factors that Impact Production Scheduling
Personnel – absenteeism, lateness or types
Materials – wrong types or quantities
Equipment/facilities – bathrooms, concessions
Utilities – availability, type or distance from venue
Environmental conditions
Emergency protocol
Safety procedures
Parking
Sight lines
Risk assessment/contingency plans

14. Production-Planning Tools
Knowledgeable event production team
Film editing software
Film scripts
Planning lists
Necessary supplies
Cell phones
PDAs
Laptops
Sketchbooks
Personal assistants
Notebooks
Planning tools
Site plans/maps
Signage
Project evaluation & review techniques – PERT/CPM/Gantt chart
Historical performance - evaluate and reflect

15. Relationship between a Production Schedule and a Project Plan
How best to make it
Sequencing/synchronization of tasks – very detailed
List priorities, constraints & conflicts
Monitoring execution
Managing changes
Adjust the plan based on changes
What to make
When to make it
How much to make
Where to make it
Materials required
Resources required
No real time controls
Overview/goal of event

16. Procedures for Developing a Production Schedule
Research & Development
Use the past as a tool
Know your finances, resources, partnerships, political climate, environmental concerns & timing
Represent your target market
Keep it focused on your target market’s demographics
Design –
Keep it entertaining and use appropriate colors/layouts
Planning – adjust when necessary
Coordination/Implementation - communication
Evaluation - improvement

17. How to Develop a Production Schedule
Establish a budget, review & reflect
Select an appropriate site/venue
Checklist for site/venue & technical requirements
List all elements that should be tracked/monitored
Break the elements into individual tasks
Meet with task personnel & create a list of priorities/order/time/date
Enter the tasks in a spreadsheet, record time required & responsible personnel
Meet again with task personnel and gain final feed back

18. How to Develop a Production Schedule
Create an overall time line for all essential tasks
Establish risk management plan/contingency plan
Minimal, normal and worse case scenarios
Implement production schedule
Communicate & feedback
Prioritize & reschedule as necessary – handle problems or issues
Manage overall time schedule
Reflect and evaluate the schedule
Let’s visit the following website about schedules