1. NOW ‘TIL INFINITY DIGITISING THE RMIT DESIGN ARCHIVES

2. NOW TIL INFINITY THE RMIT DESIGN ARCHIVES AIMS:
facilitate greater access to the RMIT design archives in support of research and scholarship of Melbourne’s designed environment, designed professions and practices for researchers and scholars.
become a leading design archive documenting Melbourne’s and Victoria [as related] design history and practice from the twenty first century to the present day.
continue to actively collect, document, and conserve Melbourne design archives, in bringing together artefacts from design practice to tell the story of Melbourne as a design city.
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

3. NOW TIL INFINITY THE PROJECT: background
static shelves and boxes archive
preservation of the collection – reduction in the deterioration of collection items - handling of items
collection management and accessioning.
future:
move from static shelves/boxes archive to a digital collection
enable preservation of the collection - digital & physical formats
move to an electronic collection management / accessioning procedure.
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

4. NOW TIL INFINITY Collection Management
management of deeds of gift / cultural gifts / acquiring collections
accessioning and de-accessioning procedures
cataloguing of collection items
storage of collection items
access to the collection
researches and scholars
galleries and museums
media and general public access
rights clearance
conservation and preservation of collection
exhibitions and showcasing of collections
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

5. NOW TIL INFINITY Collection Management System – KE Software EMu
key administration and collection management tool
cataloguing / accessioning and de-accessioning of items
providing electronic access to the digital items
researches and scholars
galleries and museums
media and general public access
conservation and preservation of items – digital & physical formats
rights and reproductions
KE Software EMu
build on museum industry standard
standardisation, plus also allows customisation
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

6. NOW TIL INFINITY
Digital Design Archive Project - Shelves and boxes change of practice
WORK PRACTICE change= SKILLS
Working digitally – information management
creating electronic workflows for managing and accessioning objects
cataloguing digitally
metadata
creating electronic workflows for objects into digital formats
scanning/creating digital formats
digital file naming convention
digital file storage
cont…
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

7. NOW TIL INFINITY creating preservation workflows and practice
digital format preservation – multiple formats
digital format risks – detection of and deterioration of formats
preservation standard for physical object
digital accessioning cataloguing to match physical conservation of collection
creating access rights workflows
researchers/scholars – electronic access rights / physical collection rights
media and public – electronic access rights / physical collection rights
museums and galleries – electronic access rights / physical collection rights
cont…
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

8. NOW TIL INFINITY object rights management
deeds of gift /cultural gifts
contract management policy
TRIM registration
rights/copyright
copyright holder and conditions
acknowledgement required
restriction of use
special conditions which apply to the display, uses and copying of objects
reproduction restrictions
object permissions and licences - costs and royalties
EMu Document your objects:
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox

9. NOW TIL INFINITY
OPPORTUNITIES
RDA to become a leading electronic design archive in providing greater access to its collection to facilitate research into Melbourne’s designed environment, designed professions and practices.
sharing of knowledge/experience across units building new skills and knowledge
Cross Unit Experience for Library Staff – information management
Work Place Experience for Students
BIT - Information management students
BIS capstone subject students [team of students, 3 months, specific project]
WIL Placements
RMIT University
Major Project – Diploma of Management – NOW TIL INFINITY - Digitising the RMIT Design Archive – Anne Lennox