1. Public Works Department October 2016
Sanitation Rate Study
Public Works Department
October 2016

2. Residential Sanitation Staffing And Vehicles
Purpose:
Provide full service to 15,688 single-family residences and bulk/junk collection to multi-family accounts and apartment complexes. We also collect garbage at approximately 434 businesses that utilize carts
Staffing:
Residential Sanitation consists of 34 employees
High percentage of employees participate in defined benefit plan
One state inmate crew of 5
One temporary labor crew of 3
The Residential Sanitation fleet:
11 rear loaders
9 clam trucks
7 side loaders
3 crew cab trucks
5 regular pick up trucks

3. Residential Sanitation Services
Residential customers receive:
Once a week household garbage collection
4 automated side loader routes
4 rear loader routes
Once a week yard waste collection
4 clam shell routes
Once a week junk/bulk collection (such as furniture, appliances, mattresses, etc.)
2 clam shell trucks
Single stream curbside recycling (contracted out)
Weekly tire collection and two tire amnesty days per year
Weekly pallet collection
Weekly shopping cart collection
Sharps container service (as requested)
Two household hazardous and electronic waste amnesty days a year
Daily litter collection (1 state inmate crew and 1 temporary labor crew)
Backdoor collection for medical waiver customers

4. Residential Garbage Collection
1 person automated side loaders
Collect garbage placed in city-owned carts
2 person rear loaders
Collect garbage placed in city-owned carts in areas where side loaders can’t access and businesses with carts
Collect small items placed on the ground outside of the carts

5. Residential Yard Waste Collection
2 person rear loaders collect small yard waste piles
1 or 2 person clam shell trucks collect larger piles of yard waste
and debris
Yard waste is placed at the curbside:
Loose
In biodegradable bags
In personal cans not to exceed 32 gallons and 50 pounds
Yard waste or debris piles in excess of 4’ x 5’ x 6’ may be subject to a “billable load” (minimum is $41.25)

6. Clam Shell Trucks
Clam shell trucks are used for collecting the following:
Large yard waste and debris piles
Junk and bulk items
Sweeper dump piles
Wood pallets
Storm debris clean up

7. Current Residential Rates
Single-family $21.70 per month
Multi-family rates $15.45 per month
Bulk collection $41.25 minimum/per quarter load
Appliance collection $12.50 each

8. Residential Revenues and Expenditures

9. Residential Budget History

10. Single-Stream Recycling
Began April 2, 2012
Contract expires April 30, 2017
The contract began with 20,783 active accounts and is currently serving 22,287 active accounts
17,020 tons recycled to date
According to Waste Pro, the estimated participation rate is 65%
For the remaining 7 months of the contract, we will pay $262,095
At contract end, we will have spent approximately $2,161,313 for services from Waste Pro
Recycling contract expires in 2017 (anticipate the current rate of $1.68 per active household to potentially double)
Winter Haven $2.38 per month
Auburndale $2.53 per month
Pompano Beach $2.83 per month
St. Pete $2.95 per month
Venice $7.64 per month

11. Commercial Sanitation Staffing and Vehicles
Purpose:
Provide service to 3,237 accounts (including 905 shared accounts) utilizing dumpsters. We have approximately 2,278 dumpsters currently in the field.
Staffing:
Commercial Sanitation consists of 15 employees
High percentage of employees participate in defined benefit plan
The Commercial Sanitation fleet:
12 front end loaders
2 container (shuttle) trucks
1 pick up truck

12. Commercial Collection Services
Businesses with dumpster service in Ocala must use the City collection service
Apartments and multi-family homes are serviced by the Commercial division
8 routes are run Monday through Friday and 2 routes are run on Saturday between the hours of 3:15 a.m. and 11:15 a.m.
Container (or shuttle) truck service is provided for hard to reach customers, such as those downtown

13. Commercial Revenues and Expenditures

14. Commercial Budget History

15. History No rate increases for 11 consecutive years (since 2005)
Average Consumer Price Index increase since 2005 is 2.28 %
Only 27 vehicles replaced in the past seven years (replacement policy called for 35 vehicles)
$4.2 million transferred to the General Fund between , including $1 million in 2014.
There is downward pressure on reserves from capital replacement needs ($4,263,566 in Fiscal Year 2017)
Policy for Reserve Requirement reduced from 25% to 17% starting Fiscal Year 2017

16. History of Rate Increases

17. History of General Fund Transfers

18. Current Disposal Rates and Total Tonnage
FY 2016 Disposal
Cost Per Ton Tons Contract Expiration
Class I $ ,883 September 30, 2018
Class III $ ,226 September 30, 2018
Yard Waste $ ,380 February 18, 2019

19. Tons Taken to the Transfer Station

20. History of Tipping Fees

21. Diesel Fuel Cost per Gallon

22. Sanitation Fuel Expenditures
Residential expenditure for 2005 based on available data.

23. Sanitation Revenues and Expenditures

24. Residential Rate Comparison
Rates for basic services. Tallahassee collects yard waste every other week. Lakeland ($2.00) and Winter Haven ($2.38) charge extra for recycling
Most of these cities limit and restrict yard waste and bulk collection or charge additional fees when those limits are exceeded
Most also charge extra monthly fees for other services such as an additional cart or cart rollbacks

25. Commercial Rate Comparison

26. Options Option 1 Residential
3% increase effective January 1, 2017 ($117,000)
3% increase annually, ($667,329)
Commercial
9% increase effective January 1, 2017 ($324,000)
9% increase annually, ($2,108,896)
Requires $1 million interfund loan from OEU to be repaid over 5 years at 3% interest annually

27. Options Option 2 Residential
3% increase effective January 1, 2017 ($117,000)
3% increase annually ($667,329)
Commercial
Adjust current rate structure effective January 1, 2017, an average increase of 16.5% for the 4x, 5x and 6x per week collections ($396,288)
9% increase annually for service intervals of 1x, 2x and 3x per week ($1,927,100)
9% increase annually for service intervals of 4x, 5x and 6x per week ($304,261)
Requires $1 million interfund loan from OEU to be repaid over 5 years at 3% interest annually

28. Options 1 and 2 Residential Rates - Proposed 3% Increase

29. Options 1 and 2 Proposed Residential Rates

30. Option 1 Commercial Rates – Proposed 9% Increase

31. Option 1 Proposed Commercial Rates

32. Option 2 Proposed Commercial Rates

33. Staff Recommendations
Option 2
Residential
3% increase effective January 1, 2017 ($117,000)
3% increase annually ($667,329)
Commercial
Adjust current rate structure effective January 1, 2017, an average increase of 16.5% for the 4x, 5x and 6x per week collections ($396,288)
9% increase annually for service intervals of 1x, 2x and 3x per week ($1,927,100)
9% increase annually for service intervals of 4x, 5x and 6x per week ($304,261)
Requires $1 million inter-fund loan from OEU to be repaid over 5 years at 3% interest annually
Service Options
Monthly charge for additional cart
Charge for pallet collection
Increase rates for businesses with carts
Increase minimum rate for shared dumpsters

34. Service Option Recommendations
Current Proposed Estimated Annual Revenue
Monthly fee for additional cart $53 (one time) $ $10,000
Pallet collection charge $0 $3.00 each $50,000
First 5 no charge
Monthly fee businesses with carts $33.75 for 2 $ $20, $19.44 each extra $21.19 each extra
Monthly rate for shared dumpsters $ $ $50,000

35. Questions?