1. WELCOME TO YOUR SPRING ADVISING & ORIENTATION SESSION
TO GET STARTED, LOG ONTO A COMPUTER:
Username: First part of your WWU
Password: Created by you when you activated your Universal Account
Forgot your password?
Let the student advisor know, they can help.
Warning: Guessing your password more than two times will lock you out of your account.
Spring Advising & Orientation 2019
Template
Updated 3/25/19 AA
Formatting key:
Regular font: content to present to students
Italics: reminder for the presenter
ASA takes roll and assists any student with login issues prior to presentation beginning at 10:30am.
Welcome and greet the new students. Congratulate them on taking their first step toward academic success at Western by attending Spring Advising & Orientation!
Encourage the students to pay close attention as there is a lot of important information to cover and highlight.
Let them know that there will be time at the end of the presentation to talk with each of them about their individual academic plans for spring quarter.
Optional—Have students identify themselves and share a recent highlight, or use an activity which may help them feel more comfortable and attentive. (5-10 min)
Note: There is an option to present the Catalog information in an interactive format. If you plan to choose this option,
Let your ASA know in advance so they can have the Western homepage open in a separate browser window.
Please take the time before the presentation begins to ensure each student is logged into their computer.
If a student arrives late and has difficulty logging in, have them sit at one of the computers the ASA has reserved for login problems.
Connect with Advising:
facebook.com/WWUAdvising
@WWUAdvising
Isamu Noguchi, Skyviewing Sculpture

2. ADVISING & REGISTRATION SCHEDULE
10:30 – 12: Group Advising Session
Graduation requirements
Academic policies & resources
Transfer credit report
How to register
Plan for registration
Advisors are available to answer individual questions
12:00 – 1: Academic Planning & Registration Preparation
Plan spring schedules
Register for classes
1:30 – 3: Departmental Connections
Online Math Placement Assessment (MPA)
By appt Spanish Placement Test in MH 223
2: Optional Sessions (see schedule)
Version for April 1
Prior to the advising session, students will have a one-hour orientation session to introduce them to the Western community and various opportunities and resources.
I will briefly go over your schedule for the day to help you understand what we will cover and additional orientation opportunities this afternoon.
During the first portion (Group Advising) we will talk about your academic resources at Western, help you understand graduation requirements, review how any credits may have transferred to Western, and how to use this information to plan for registration.
At the end of the group advising session, advisors will remain in this room to answer any individual academic planning questions, to review spring course offerings, and to assist you with registration preparation.
For any students receiving Veteran’s benefits, it is mandatory that you meet with the Veteran’s Services directly following this session in OM 280.
After this session, you will have the opportunity to meet with advisors in various Academic Departments to ask questions about major requirements, how to declare, transfer credit, and resolve potential registration issues. This morning we will help you identify potential registration issues so that you can contact departments later today if necessary. Please note that department availability varies.
For those of you who may need to take the Math Placement Assessment, it is offered online and you will need to complete both a practice assessment and a second official/proctored assessment in order for your score to be valid for course registration or a prerequisite. We will talk more about who needs to take the MPA later in the presentation.
For any student who has taken Spanish in college or high school and plans to take a Spanish class at Western in spring quarter, you will first need to take the Spanish Placement Test. The Spanish Department is available to offer the placement test throughout the day, please call or stop by the Modern and Classical Languages Office in MH 223 to set up your specific time of your test.
At 2:00pm there are several optional sessions that may be of interest to you that are listed on the schedule of the day.
Isamu Noguchi, Skyviewing Sculpture

3. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR SPRING REGISTRATION
We’ll begin with an overview of advising resources and academic requirements to earn your degree.

4. ADVISING AT WESTERN
IT IS THE STUDENT’S RESPONSIBILITY TO INITIATE CONTACT WITH AN ADVISOR!
RECOMMENDATION: MEET WITH AN ADVISOR AT LEAST ONCE PER QUARTER.
Who is my advisor?
Where do I find them?
Academic Advising Center: Old Main 380
Student Outreach Services: Old Main 387
Academic Departments: Various campus locations
Advisors may refer to page 4 of the Viking Advisor (page 2 of the DTA version) for information on Advising at Western
You may be wondering “Who is my advisor?” and the answer is that more than one person will provide advising during your time at Western.
Let’s review how advising works at Western, and where you can seek assistance with your academic planning throughout your time as a Western student.
Today, our role as advisors is to prepare you for spring quarter registration and answer questions you have about Western’s graduation requirements, curriculum or major preparation.
For ongoing advising support, the Academic Advising Center will be available to assist you with questions and concerns around academic policies, academic progress, academic performance, and choosing or changing majors and minors. Another office available for advising is Student Outreach Services.
Academic departments are your advising resource when you have questions about a major, are prepared to declare, or have already declared your major.
It is your responsibility as a student to initiate contact with advisors during the academic year and throughout your time at Western. We recommend that you check in with an advisor at least once per quarter to stay on track and ensure you are taking appropriate coursework for your academic plan.
Viking Advisor pg. 4 (pg. 2 in DTA version)
Image retrieved from :

5. VIKING ADVISOR Registration and Planning Guide for New Students
Provides advising and registration information
Includes:
Graduation Requirements
General University Requirements (GURs): Course Descriptions
Registration Information
Academic Planning Resources
The Viking Advisor is a Registration and Planning Guide for New Students that you will use a lot today, but you should also keep it to use throughout your first year. If you have a Direct Transfer Agreement (DTA) Associate Degree, please raise your hand so we can give you the correct version of the Viking Advisor.
Let’s look at a few sections inside the Viking Advisor now:
When you open to the first page, you will find the table of contents to locate any section within the Viking Advisor.
On pages 2 and 3 (back outside cover of the DTA version) there are recommendations for academic and career planning throughout your academic career here at Western.
Page 6 (page 4 of the DTA version) has a summary of Western’s graduation requirements – we will be discussing these in detail in the next slide.
Pages 7-43 outline the General University Requirements and list the courses that fall under each GUR category. We will also discuss these sections in more detail later in the presentation. Those with a DTA version of Viking Advisor do not have these pages.
The final section of the Viking Advisor contains important tips and instructions regarding registration and academic planning, much of which we will cover today during this Spring Advising & Orientation session. This section can be useful throughout the year as a reference or review.
On the back cover of the Viking Advisor is a checklist where you can track your progress toward completing the GURs. Those with a DTA version do not have this checklist. Keep this checklist in mind as we discuss GURs later in the presentation. Also, some of you may have transfer credit from Running Start, AP, or IB that fulfill GUR requirements and can write them on this check sheet today. We will cover transfer credit later in this presentation.
Keep your Viking Advisor for use
throughout your first year at Western.

6. GRADUATION REQUIREMENTS
The information below is organized by the color (dark blue, green, light blue). You are welcome to present in any order as long as all of the points below are covered.
This slide is intended to give you a visual on Western’s degree requirements and you can also follow along by opening your Viking Advisor to page 6 where you will find further details. To graduate, all students must complete Western’s Graduation Requirements. These include:
All students must complete a total of 180 credits to graduate. With an average of 15 credits per quarter, and taking summers off, a student would typically achieve 180 credits and graduate in 4 years. Some academic majors or plans may lead to a graduation date beyond 4 years.
Out of your 180 credits, 60 must be upper division, which are level courses. These do not need to be in your academic major, although major coursework often provides many of the upper division credits required for graduation.
As part of your upper division coursework, all students must earn 3 Writing Proficiency points. These points are often earned through coursework in your major, where there is a focus on effective writing and revision.
Electives are not required for all students. However, some students complete the GURs and their major, yet have not reached 180 credits. Electives provide the necessary credits to reach the 180 credit requirement. These electives may include a minor, study abroad, an internship, or classes taken out of interest.
All students must maintain a 2.0 or greater cumulative GPA to be in good academic standing and graduate. Any previous GPA does not transfer to Western – your Western GPA only represents work done at Western.
The General University Requirements, referred to as the GURs, provide a breadth to your education and encompass 6 broad areas. Completing the GURs requires approximately 60 credits of coursework. We will discuss GURs in more detail in the next slide. Students with a Direct Transfer Agreement (DTA) Associate Degree have completed the GURs.
You must complete an academic major. All major coursework requires a minimum of a C- grade or better. Some majors require a higher grade for major coursework – check with the department of your intended major to find out more.
Viking Advisor pg. 6 (pg. 4 in DTA version)

7. GENERAL UNIVERSITY REQUIREMENTS (GURS)
Communication (ACOM & BCOM/CCOM):
English 101 and 1 course from Block B or Block C
Quantitative and Symbolic Reasoning (QSR):
One of six options
Natural Sciences (LSCI & SCI):
Complete 3 courses. At least 2 courses must include
a lab (LSCI)
Humanities (HUM): 12 credits, 3 courses from
at least 2 departments
Social Sciences (SSC): 12 credits, 3 courses
from at least 2 departments
Comparative, Gender and Multicultural Studies
(ACGM & BCGM):
1 course from Block A and 1 course from Block B
It is very important that you explain the requirements for each section of the GURs– have students follow along in their Viking Advisor.
There is an optional interactive component with this slide (see below).
The GURs consist of six broad skills and liberal arts areas. Each area has a particular list of courses that will count towards GURs – these are listed in the Viking Advisor. Please note that most, but not all GURs in the Viking Advisor are offered Spring quarter.
Page 7 – Communication (COMM): ACOM (ENG 101) and one additional course from Block B or Block C
Page 10 – Quantitative and Symbolic Reasoning (QSR): Complete one of six options, talk with an advisor after the presentation to help identify the best option for your academic goals
Page 14 – Natural Sciences (LSCI, SCI): Complete 3 natural science courses, at least 2 must have a designated lab component.
Page 19 – Humanities (HUM): complete a minimum of 12 credits from 3 classes and at least two different departments or complete one of two designated sets of courses in History or Liberal Studies
Page 26 – Social Sciences (SSC): complete a minimum of 12 credits from 3 classes and at least two different departments
Page 32 – Comparative Gender and Multicultural Studies (CGM): complete two courses, one from Block A and one from Block B
Some, many, or all GURs may be satisfied with courses taken through Running Start, AP or IB – we will show you later how to determine this. If you have an Associate Degree/Direct Transfer Agreement from a WA Community College, then you will have fulfilled all of your GURs. Confirm if this is true for you with an advisor today.
It is possible for a GUR course to satisfy major or minor requirements. For example, if you are completing a major which requires a science sequence it could count for both the major and the natural science GUR.
Using the Viking Advisor, you should track your progress toward the completion of GUR requirements using the checklist on the back cover.
Optional interactive component (The purpose is to help reinforce the variety of course options available within the GURs, learn how to use the Viking Advisor, and to identify a possible class for spring.) :
Now, let’s practice using the Viking Advisor to see what course options you have within Western’s GURs. (Select one of the categories: HUM, SSC or CGM for your group to review.)
Take a minute to review the course titles and find 1-2 classes that interests you.
Please share one of the courses you identified (Ask for 2-3 examples from your group.)
Hopefully you all found at least one class that sounds interesting and later on when you are looking for classes to register for you can check to see if this class is offered this spring.
Viking Advisor pg. 7-43

8. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR SPRING REGISTRATION
We’ve reviewed academic requirements for students, including selection and completion of a major. Now I’ll introduce you to some of the resources to explore the academic programs available to you.

9. MAJOR EXPLORATION AND PREPARATION
Choosing a major is a process – start early!
Explore using your GUR courses
University Catalog
Academic Departments
Websites & Professors
Academic Advising Center
Choosing a Major website
Career Services Center
What can I do with this major? website
Meet with an advisor
Students often change their majors. They tend to be unaware of the breadth of choices that the university offers. Reassure them that the advising offices listed can help them if they need assistance with choosing or changing a major.
Remember, choosing a major is a process and journey. It may take time, but it’s never too early to get started exploring your options.
Keep in mind your strengths, interests, and goals.
Take time to explore the breadth of opportunities Western offers.
Students often change their majors after making an initial choice.
The declaration process is different for every major. The prerequisites and preparation may vary.
2. Here are some of our resources to help you explore:
GURs are a great way to explore potential majors. Even if you end up in a different major, you are still working toward completing a GUR.
The University Catalog provides a full list of majors available at Western under Programs of Study. There you will find general information about the major, requirements for declaring the major, as well as course descriptions and prerequisites.
You are encouraged to connect with academic departments of interest early to identify and begin prerequisites for the major. You can do this by exploring department websites, visiting their main office, or utilizing professor office hours for courses you are taking to ask more questions about the department or major.
The Academic Advising Center’s choosing a major webpage provides valuable information and links to help guide you in making a decision about your major.
The “What can I do with this major?” resource provides information on a variety of majors and potential employment options including areas of employment, typical employers and strategies or tips to work in that field.
You can also make an appointment with an advisor in the Academic Advising Center, Student Outreach Services, or the Career Services Center to get support with your choosing a major decision.
2. Some majors are very extensive and exceed the University’s minimum requirements for graduation. Students who plan on majoring in high credit majors, doing additional academic programs or double majoring should plan on using GURs, major, and elective credits wisely. Credits may double count for different requirement areas. Seek academic advising early and often to proceed to graduation in a timely manner.
© 2016 tagxedo.com
Viking Advisor pg. 47 (pg. 5 of DTA version)

10. MAJOR EXPLORATION AND PREPARATION: TIMELINE
Benefits to Declaring Your Major Early
Departmental advisement specific to your major
Finding out about opportunities within your department
Access to major restricted courses
Supports timely graduation!
Some of you may have already applied to your chosen major and declared, while others may still be in the major selection process or need to complete requirements in preparation for applying to your major.
Wherever you may be in this process, I will explain the general timeline for all students:
During your first quarter at Western, you can explore majors through coursework including GURs, make a choosing a major appointment with an advisor, talk to faculty, and visit department websites and offices.
During your first year at Western, all students should meet with an advisor to discuss their individualized academic plan for exploring majors or preparing for their chosen major.
If you are interested in high credit majors such as music, education, or science and engineering, you should see a department advisor during your first quarter. An early start in some majors is critical to making timely progress toward your degree.
Students should be deciding their major by the completion of 60 credits and should be applying to a major by 90 credits.
Students who are not declared after completing 105 credits will be required to connect with an advisor prior to registration to discuss their major declaration plan. Students transferring in with 105 or more credits are strongly encouraged but are not required to connect with an advisor until their second quarter at Western.
We know students may arrive at Western with transfer credits. If you have 60 or more credits as you enter Western, here are your next steps:
First quarter at Western: identify and connect with academic department to understand the major declaration requirements.
Second quarter at Western: apply to the major, if possible. If you are not able to declare your major, please meet with an advisor to develop a plan to work toward major declaration.
If you think you already know your major, you can explore the process of how to declare using the online catalog or by visiting the department. Benefits to declaring your major early include:
Departmental advisement specific to your major
Learning about opportunities within your department
Access to major restricted courses
Graduate on time!
Viking Advisor pg. 47 (pg. 5 of DTA version)

11. CONSIDERING A MINOR?
A minor is an approved program of study ranging from credits.
Minors are optional unless required by the major.
Benefits to earning a minor:
Broaden your knowledge base
Incorporate multiple subject interests into your education
Complement the focus of your major
Provides a way to structure elective coursework
Further develop transferrable skills for the job market
Pursue a personal interest
1. Minors are available in most major disciplines, plus additional areas of study and range between credits. Minors are optional unless required by the major and there is no limit to the number of minors a student may earn. Keep in mind at least 50% of the credits for a minor must be earned at Western.
Benefits to earning a minor:
Broaden your knowledge base
Incorporate multiple areas of interests into your education
Complement the focus of your major
Provides structure to your elective coursework
Further develop transferrable skills for the job market
Pursue a personal interest

12. UNIVERSITY CATALOG College & Department Information
Note: the screenshot of the homepage is hyperlinked to the Catalog homepage, but the text box is not hyperlinked.
Now I will introduce you to a comprehensive resource for academic planning, the University Catalog. The University Catalog can be found online via the Western homepage under academics - printed copies are not available.
Option 1 present the information below and proceed with the series of screenshots:
In the University Catalog, you will find information needed to navigate your way through Western including:
College and department information
Details on how to declare specific majors
Curriculum requirements for all majors
Course descriptions
Academic Policies
Appendices, such as:
Student Rights and Responsibilities
Academic Honesty Policy
Academic integrity is one of many values important to Western students and faculty. You are responsible for knowing the academic policies and major related information in the University Catalog. We suggest you take some time to review and become familiar with the information because you are expected to be an ethical member of Western’s academic community.
Option 2 cover the content above. Then, invite students to navigate to the Catalog and a specific program of study along with you.
Determine a major you will use as an example and ensure that it has at least one course that is a GUR.
Encourage students to pay attention to all of the information you will highlight because it will be beneficial throughout their time at Western. Share the perspective that students may explore different majors or change majors and this is a resource to come back to for information.
Use the printed slides and notes as a reference to show the key points to cover as you navigate your example major.
College & Department Information
Major & Minor Requirements
Course Descriptions
Academic Policies
Student Rights & Responsibilities

13. PROGRAMS OF STUDY AT WESTERN
Locate the list of available majors under ‘Programs of Study’ in the online Catalog
One of the most utilized features of the University Catalog is the Programs of Study section. I will show you how to use this resource to find a complete list of the majors offered at Western.
Programs of Study are organized by college, and then department, and then alphabetically by name.
You can click on the major to see more information. Let’s look at this more closely in the next slide.

14. MAJORS IN THE CATALOG Major Title
Number of Credits to Complete the Major
Introduction to the field of study
Department Contact Information
Career Resources
How to Declare the Major
This slide has multiple animations.
Let’s look at what you can find about each major in the Catalog.
The name of the major will appear at the top of the page.
You can find the number of credits required to complete the major here.
There is a descriptive overview of the area of study.
You can also find department contact information.
There are career resources including some sample careers.
There is a section with information and specific requirements to declare the major.

15. MAJORS IN THE CATALOG Course Requirements
Click on a Course Title to View More Information
This is a good place to find
major requirements that also
fulfill GURs
This slide has multiple animations.
As you continue to scroll down the page,
You will find the course requirements for that major.
If you click on a course title, you can find more information about the course including a description, prerequisites, and number of credits.
This will show if a major requirement also satisfies a GUR.

16. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR SPRING REGISTRATION
If you used the interactive Catalog option, invite the students to return their attention to the presentation. For students who find it difficult to focus, invite them to turn their keyboard over or computer monitor off.
Our goal today is to provide information about Western’s degree requirements, introduce you to academic resources and to help you prepare for registration. We’ve just reviewed the degree requirements and some of the academic resources. Now we will show you how to use your individual academic records for academic planning and registration preparation.

17. STUDENT ADVISING SHEET
Personal Information
Orientation Advisor & General Advising Contact
Transfer credit: AP, IB, College, or University
SAT or ACT Scores
Math Placement Information
This slide includes multiple animations. (Transfer version)
Most of you should have a copy of your Student Advising Sheet in your packet. Please take that out now and follow along. If you don’t have a print out of your Student Advising Sheet, don’t worry, an advisor can help you view yours online after the presentation.
Let’s look at the information that can be found on your Student Advising Sheet
Personal information is noted at the top of Student Advising Sheet such as name, address, and student number (W#).
Advisor name and contact information is also provided.
SAT and ACT scores
The Math Placement Scores section will show any score or grade that may place you into a math course at Western. These include MPA scores, AP, and some transfer math grades.
The lower Math Placement Information section will indicate when you have completed the QSR. For recommendations on what math class to take, please consult with an advisor.
We hope that most of you will have taken the ALEKS Math Placement Assessment, also known as the MPA, however some of you may need to take it. If you have completed the MPA twice, you have an official score that is valid for math placement and registration. You can see your highest official MPA score on your Student Advising Sheet online in Web4U if it isn’t listed on the paper copy.
Today, everyone should talk to one of the advisors about where you are with math at Western and complete your orange MPA evaluation form.
Consider students’ major interests, placement, level of last math class taken, length of time since last math class, and comfort level when selecting math courses, and which quarter to begin math.
Check the Math Placement Scores section for any grades or scores that may place you into a math course at Western. Official MPA scores will display in this section.
Consult with an advisor to consider all placement information and to choose the appropriate course for you.

18. TRANSFER EQUIVALENCY REPORT (TER)
Institution Information
Course Equivalents
XX and TT code
Not Upper Division
Transfer Grades
This slide has multiple animations. (Transfer version.)
For those of you bringing in transfer credits from other universities, community colleges, AP, or IB, we will briefly cover how to read your Transfer Equivalency Report, known as the TER.
The name of the transfer college and courses from that college are listed in the left column. The WWU Equivalent Courses are listed in the right column. If you have earned your DTA Associate Degree, it will show up under the institution name, as in this example with Whatcom Community College.
Transfer courses with exact course equivalents at Western. Taking a course at Western that appears in the right-hand column will be considered a repeat and you will lose your transfer credit for that course.
Transfer courses with an equivalent ending in XX or TT. For these courses, there is no equivalent course taught at WWU within that discipline. These courses may or may not count toward a major or minor. Students should contact the academic department to find out whether these courses may be used as a prerequisite or toward a major or minor. Regardless of whether these courses apply toward a major or minor, they do count toward the 180 credits needed for graduation.
Not Upper Division (NUD). Since these courses were completed at the level they will not be counted as upper division even though the equivalent course at Western is upper division.
Transfer grades. Grades earned at another institution will show up on the TER with a ‘T’. These grades do not affect a student’s Western GPA, but may be considered by departments when determining eligibility to declare the major.
Those transfer courses satisfying a GUR at Western will have the GUR attribute listed in the far right column.
A maximum of 105 credits at the level and 135 credits when combined with credits from the level can be applied toward earning a degree at Western.
Any questions about how courses were accepted should be directed to Admissions. Students may and include name, W number, and specific question.
GUR Attributes
Please see the key at the bottom of your printed TER for more information about your transfer credits. 18

19. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR SPRING REGISTRATION
Faculty/staff advisors re-introduce the ASA who presents here and continues until the last slide.
Now we will cover tips and tools for building a schedule of classes.

20. Found on your myWestern homepage, under Registration
CLASSFINDER
Found on your myWestern homepage, under Registration
This page links to the Western homepage to do a live demonstration– make sure to cover all the points on your checklist.
Classfinder is a useful tool to check course availability prior to your registration appointment time as well as during registration.
To get to Classfinder from the Western homepage, click on myWestern, and then under Western Links click on Classfinder in the Registration section.
Let’s look at the main Classfinder page together: Point out each of these as you list them.
Once on the Classfinder main page, make sure you have the correct term selected.
You have the option to search for classes that fulfill certain General University and Graduation Requirements. The “GUR Attributes” section allows you to select a specific GUR category to view all classes offered in a specific term.
Under “Other Attributes” you may also search by other course attributes such as classes that include a Writing Proficiency points, or service learning component. If you are enrolled in courses at a WWU site other than main campus, you may use the “Site Attributes “ section to see classes at a specific site. To see main campus classes, leave “All Sites” selected.
One of the most used filters is to look for classes by subject.
Additional criteria you can select include: days of the week, start and end times, credits, and specific course number. These search options give very specific results and can often limit your search, eliminating some classes you may be interested in. We don’t recommend using these options unless it is necessary for planning your schedule.
The Open Sections Only check box is helpful during registration by only showing you courses with open seats.
Now let’s search for a class and look at the results together:
Make sure to cover all the items in the checklist below as you show two search examples. Show two examples, one being ENVS 203– to show that 1 CRN can indicate both a lecture and a lab.
How to find course descriptions and course title
Attributes including GUR and OL (also note the additional fee with OL courses)
What are prerequisites and restrictions MJ/OV – be sure to pay close attention to these. At times, you may need to talk to different departments for assistance with restrictions during registration.
Days and times, including that at Western “R” is Thursday
Where and what the Course Reference Number (CRN) is
How to identify capacity and number of available seats (red = active waitlist; green = a class is open)
Make sure to show class location and credits
Show how to add and remove classes in Scratch Sheet (this is not registering for a class)
Viking Advisor pg. 48 (pg. 9 of DTA version)

21. DEVELOPING A BALANCED SCHEDULE
Learning to develop a good schedule is a
valuable skill for academic success.
Building an appropriate schedule
Credit Load = average credits (3-4 classes)
Quarter vs. Semester
Balance class types and sizes
Plan time for out-of-class assignments and to study
1 credit hour = 1 hour of class + 2 hours of out of class preparation / studying
Pay attention to prerequisites and course sequencing
Many majors such as Languages, Math, Science, Pre-Healthcare, and Engineering should begin their coursework spring quarter to stay on track
Developing a balanced schedule is key to having a successful first quarter at Western. Here are some things to consider when you are developing your spring quarter schedule.
A typical schedule will consist of credits, which is usually three or four courses. Keep in mind that lab classes will demand more in-class time.
For those of you transferring from a semester school, remember that the pace of information covered in a week quarter will be much faster than a week semester.
Your schedule should have a balance with regard to the types of courses you choose. For example, if you plan to take a larger lecture class, try to balance that by selecting a smaller class in the same quarter. Or you may want to mix science courses with a humanities course on your schedule. Exceptions may apply depending on the extensive nature of requirements in some majors.
Part of developing a balanced schedule includes planning time for out of class assignments, studying, and other commitments such as work and student activities. Instructors typically expect students to study two hours outside of the classroom for every hour spent in class.
Make sure to pay attention to the prerequisites (listed in red in Classfinder) when planning your schedule. Without having prerequisites fulfilled, or currently in progress, you will not be able to register for the course.
In addition to prerequisites, it is important to pay attention to course sequencing. Language, math, science, pre-healthcare, and engineering majors should begin their major course work spring quarter.
Advisor notes:
Students should be encouraged to carefully consider their first quarter schedule, particularly if they are receiving federal financial aid (including student loans)
Message from Financial Aid: “Assure students that while they are registering now, they have the opportunity to make adjustments during Phase III of registration as spring quarter begins. Students receiving financial aid are strongly advised to contact the Financial Aid Department before dropping a course and decreasing overall credit load, to find out whether their financial aid award or eligibility will be affected.”
Viking Advisor pg. 46 (pg. 7 of the DTA version)

22. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR SPRING REGISTRATION
Now we will look at the steps you should take today to prepare for spring registration this afternoon.

23. PHASES OF REGISTRATION
ASA covers this slide.
At Western there are a few different phases to registration that are important to review with you.
At Spring Advising & Orientation we help you learn how to review your academic plans in order to prepare for and register for classes. After today, you will register on your own at any computer by navigating Web4U as we will demonstrate.
Prepare for registration each quarter by checking your specific registration time in Web4U. It’s also helpful to review your academic goals and next steps with coursework to keep moving forward. The Viking Advisor has Tips for Developing a Balanced Schedule (p. 46). Remember to create several possible class schedules.
Phase I marks the beginning of registration for continuing students and new transfer students and the access time is based on the number of completed credits. Students may register for up to 18 credits.
Phase II of registration allows for online schedule changes and registration for up to 20 credits. Some departments remove restrictions on courses at the start of Phase II.
Phase III starts the first day of the quarter and ends at midnight on the fifth day of the quarter. Schedule changes may be completed online, but the waitlist notification time is reduced. Please note that waitlisting for courses concludes with the end of Phase III.
Beyond Phase III, schedule changes (either adding or dropping a class) should be carefully considered and must be done in person at the Registrar’s Office in Old Main 230.
Today
Feb. 26
March 12
April 2
Viking Advisor pg. 44 (pg. 6 of the DTA version)

24. CHECK YOUR REGISTRATION STATUS
Our first step is to check your registration status and make sure that you don’t have any holds that would prevent you from registering today. This process will show a hold for measles clearance. If you have not taken care of your measles clearance yet, you will need to do that before you can register for classes. For more information about your measles clearance, speak with an advisor after this presentation.
Let’s get started by going to Western’s home page at where we will access Web4U to register via your myWestern portal.
Select ‘myWestern,’ then select ‘Sign In.’

25. NAVIGATING myWESTERN
Log in using your username (first part of your WWU address) and password (which you created).
If you are having login issues, please follow along and then raise your hand after the presentation for assistance.

26. NAVIGATING myWESTERN This page contains animations.
This is your MyWestern portal.
Note that from here you have:
Click for animation. Access to your via Office 365 (which you should check daily, as it is Western’s official means of communication with you),
Click for animation. Canvas (which is the online component to some of your classes)
Additionally you have been automatically enrolled in our Canvas advising course called the Virtual Advisor. You may have accessed this prior to attending orientation today. This course contains five modules with valuable information about academic resources and requirements you can view during your time at Western. During your first quarter, you will receive weekly announcements that introduce you to campus resources and includes reminders about the university’s important dates and deadlines.
And, the myWestern homepage provides easy access to campus news and information.
2. Click for animation. Select Web4U at the top of your myWestern page.

27. NAVIGATING WEB4U: STUDENT RECORDS
This slide contains animations. (Transfer version)
Now select the ‘Student’ tab at the top of the screen.
Under the ‘Student’ tab, there are two categories: ‘Registration’ and ‘Student Records.’
Note that under ‘Student Records,’ you will find your ‘Student Advising Sheet’ that will show updated information on your MPA score and you can access your ‘Transfer Equivalency Report.’
You will also find the ‘Academic Interest Update Form’ which you may use to update your academic interests if they change. Updating this form allows departments to reach out to you with information specific to the major. Please note, this is used only to update your interests, not to declare a major.

28. CHECK YOUR REGISTRATION STATUS
Now, let’s move to the ‘Registration’ menu to check your registration status.
First, select the ‘Student’ tab at the top of the screen and then click ‘Registration.’

29. CHECK YOUR REGISTRATION STATUS
In the ‘Registration’ menu, click on ‘Check Your Registration Status.’
On the next screen select ‘Spring 2019’ from the drop-down menu and click ‘Submit.’

30. CHECK YOUR REGISTRATION STATUS
This slide has animation to highlight information.
On the ‘Check Your Registration Status’ page you will see information about your earliest opportunity to register. Phase I registration opens at a scheduled time and you may register for up to 18 credits. Phase II of registration begins March 12th and you are allowed to register for up to 20 credits and many departments will remove major restrictions, although prerequisites are still enforced.
Hopefully you all will see 4 green check marks – everyone that has 4 green check marks please raise your hand.
Click for animation. If you don’t have 4 green check marks, scroll down to the bottom of the page and click ‘View Holds.’ After the presentation, raise your hand so an advisor can assist you.
Click for animation. If you have requested an override and it has been processed, the information will be listed on this page.

31. WEB4U REGISTRATION MENU
To return to the registration menu, click on the ‘Student’ tab at the top of the page, then select Registration, and then click ‘Add/Drop Classes’ to register. Using the back button on your web browser may cause problems.

32. STUDENT HEALTH CENTER NOTICE
ASAs Read the following in its entirety.
Next, you will see a notice from the Student Health Center. Please read the notice discussing meningitis and then click ‘acknowledge’. This notice includes information that meningitis can cause a life-threatening disease that will closely resemble influenza symptoms and lead to death or permanent disabilities within 48 hours. This notice does not mean that we currently have it on campus, but that there is a higher risk of it spreading while being in close proximity to others, particularly living in the Residence Halls. If you have not already received the meningitis vaccine, or it has been more than five years, you should consider revaccination. The Student Health Center on campus offers the vaccine during the academic quarters for a small fee.

33. ADD/DROP CLASSES
This is the ‘Add/Drop Classes’ page you will use every quarter to register for classes. You will enter your five-digit CRNs for the courses you want to register for into the boxes. Then click ‘Submit Changes.’
You may enter the CRNs for all the classes you wish to register for either separately or all at the same time.
Entering CRNs for multiple sections of the same class will result in an error message.

34. WEB REGISTERED Here is a sample schedule of classes.
Note that ‘Web Registered’ means you are successfully registered for those classes.
You can use the Action drop down box to ‘Web Delete’ if you wish to drop a class.
Confirm your total number of credits and review the course numbers and titles to confirm you are registered for the correct courses.
If you still need to find classes or would like to check on class availability, you may find it helpful to open ClassFinder in another page/tab.

35. REGISTRATION ERRORS
Here is an example of a registration add error—in this case there was a time conflict.
Web4U will not allow you to register for classes when times overlap.
If the error indicates that the class is ‘Closed,’ meaning it is full, you should look to see if another section of that class is available or register for an alternate class. You will also have the option to add your name to a waitlist which we will cover next.
Other common registration errors occur if you do not have the required prerequisite or if a class is restricted to majors only. If you receive other registration add errors, check with an advisor and we can help identify what happened.
After you have a full schedule, you can click ‘Week at a Glance’ at the bottom of the page to review your schedule in calendar view.

36. WEEK AT A GLANCE (SCHEDULE)
Week of 04/01/2019
In order to show the full week of classes, select ‘Next Week’ and then print your schedule.
Raise your hand to have an advisor review your completed schedule.

37. WHAT TO DO WHEN A CLASS IS CLOSED
Get registered for alternate courses today!
Consider using the online waitlist system
How the waitlist works:
Step-by-step instructions are on your handout and in the Viking Advisor
You may waitlist for as many classes as you choose
You may waitlist for as many sections of the same course
Notification is via (or opt-in for text message notification)
If you receive a seat, you are responsible for registering for the class via Web4U
If a class is closed, register for other courses. It is important to make sure you have a full schedule today and do not depend on getting into a class from the waitlist.
Western has an online waitlist system for full classes that will be available as you register for classes.
If you are interested in using the waitlist, we’ve provided a handout with step-by-step instructions. Here are a few details:
You may waitlist for as many classes as you choose
You may waitlist for as many sections of the same course as you like
Notification of a seat is ed to your WWU account (or you may opt-in for text message notification)
If you receive a seat, you are responsible for registering for the class via Web4U
Remember to register for a full schedule. We can help you build a strong schedule that includes credits.

38. ACADEMIC PLANNING STEPS
FOR TODAY
Now that we’ve reviewed how to register for classes, we will look at the steps you should take today to plan for spring registration.

39. COPY GUR CREDITS FROM TER
STEP #1:
COPY GUR CREDITS FROM TER
Students with a DTA - Associate Degree have
completed their GURs and can skip this step
CHEM 1TT 5
This slide contains animations.
Now we’re going to go over the steps that you will take at the end of the presentation to help prepare for registration.
If you have any transfer credits that fulfill GURs, you will want to use your Transfer Equivalency Report (TER) to fill out the GUR checklist on the back of your Viking Advisor.
Remember, the GUR abbreviations are in the right-hand column of your TER and correspond to one of the GUR areas on the back of your Viking Advisor. If your transfer course has a GUR abbreviation, you have received credit toward that GUR requirement.
ANTH 201 5
Viking Advisor back cover

40. IDENTIFY MAJOR REQUIREMENTS
STEP #2:
IDENTIFY MAJOR REQUIREMENTS
& ANY COMPLETED CREDIT
Next, if you have chosen a major, or even have a few in mind, you will want to identify your major requirements and preparatory course work.
Check to see if you have completed any with transfer credits. Remember to look at direct course equivalents.
If you have any transfer credits with an XX or TT that are in the same department as a major you are interested in, you might want to talk to the department about whether those will count toward any major requirement.
The Programs of Study found in the Catalog that we looked at earlier serves as a great resource to track any progress you’ve made in the major with transfer credit. Note any GURs that may also count in your major of interest.
It is okay if you are currently undecided on a major. I encourage you to explore the Catalog online and begin to consider your options. I also encourage you to learn how to read your Transfer Equivalency Report so that you know what you have credit for and you do not accidently repeat any courses.

41. FIND GURS & MAJOR REQUIREMENTS FOR SPRING
STEP #3:
FIND GURS & MAJOR REQUIREMENTS FOR SPRING
Then, looking at the gaps in your GUR checklist and checking for major requirements, use ClassFinder to look up courses in those GUR categories to begin building potential schedules. It’s best to choose more courses than you need to ensure you have back-up choices in case your first choice is full.
Add courses you find to the ClassFinder scratch sheet by clicking on the CRN (5-digit purple number uniquely identifying each course).
After locating your major requirements in the Catalog, use ClassFinder to lookup major requirements that you can take spring quarter. Pay close attention to pre-requisites and course restrictions in red.
For those of you who are still undecided, try to choose GUR courses that help you explore potential majors.
Watch for prerequisites and restrictions.
Read all the notes available.

42. STEP #4: CREATE & SAVE MULTIPLE SCHEDULES
Finally, save or print your scratch sheet for use during registration.
Create multiple schedules with different courses. We recommend trying to create 2 different schedules and to identify 2-3 additional classes you are open to taking.
Watch for prerequisites and restrictions and have an advisor review your potential schedules before you leave today.

43. ACADEMIC PLANNING STEPS FOR TODAY
Review your TER and copy any GUR transfer credits onto your GUR Checklist.
Look up major requirements using the Catalog. Then check for open classes in ClassFinder that will fulfill GURs, major or minor requirements for spring quarter.
Identify any academic departments to meet with later today for course overrides or major declaration information.
Develop a spring quarter schedule and register for classes. Review your schedules with an advisor.
Version for April 1
Faculty covers this last slide. ASA distributes Academic Planning Steps handout (salmon).
We know we’ve provided you with a lot of information ranging from graduation requirements to specific details about how to approach your own academic planning at Western.  Right now, we are giving you a worksheet that will guide you in how to use this information when planning your schedule options for spring.  Please work from the top of the page to the bottom of the page.  There’s also a section at the bottom to keep track of any follow up steps you would like to take.
We’ll be circulating around the room and have time to check in with each of you, but this will help get you started with your registration planning.
The rest of our time during this advising session will be for you to prepare for registration and work with advisors one-on-one to answer any questions you may have. Some things you want to make sure do are:
Check your registration status for any holds that may prevent you from registering.
Plan your spring schedule, with potential majors in mind, and identify alternative classes in case your first choices are full. You can do this by reviewing your TER, determining any GURS to complete, and checking requirements for majors or minors that interest you.
Identify any departments or offices you may want to follow up with prior to registration. You may want to this 1:30-3:30 this afternoon during the Departmental Connections time frame.
Develop a spring schedule and register for classes.
Here are some other planning tips:
Identify any registration issues now. Doing this will allow you to resolve these issues as soon as possible. Common issues include:
Getting overrides from departments (noted with an ‘OV’ in Classfinder) If you request an override, and receive it you still need to register for the class yourself via Web4U.
Declaring your intended major in order to register for major restricted courses (indicated by an ‘MJ’ in Classfinder)
Check pre-requisites for your trial schedule. If you are using transfer courses that show up with a ‘XX’ or ‘TT’ designation, you may need to get an override from the department of the class your are attempting to register for.
Also remember:
Connect with Departments from 1:30pm – 3:30pm
The Spanish Placement Test is available by appointment. Call or stop by MH 223 to set up a time to complete the placement test.
The MPA is available online through the Testing Center website.
Please raise your hand if you have any questions or get stuck and an advisor will come around to assist you.
Other things you may want to do to prepare for registration:
Departmental Connections – 1:30-3:30pm
Spanish Placement Test – in MH 223. Call for an appointment.
Math Placement Assessment (MPA)– online
See schedule for MPA proctoring options.
Connect with Advising: facebook.com/WWUAdvising @WWUAdvising