1. Unit Planning Retreat 1 February 2016, SSA 219
Unit Planning : Integrating Learning Outcomes Assessment, Student Achievement Data and Institution-Set Standards with College Planning and Resource Allocation Processes
Unit Planning Retreat
1 February 2016, SSA 219

2. Goals for the Day Understand the revised Unit Planning Process
Review Unit Planning data review elements (Institution-set Standards – formerly Program Review 2.0)
Work with HAPS (online Unit Planning system)
Discuss and define processes to use Unit Planning Results:
Validation
Resource allocation
SEMP evaluation

3. Unit Planning 2015-16 Purpose of Revised Process:
“Close the loop” on the previous planning cycle by updating existing plans
Expanding Current Annual Unit Planning Process to include “Program Review” elements
Focus planning on the college mission and SEMP measures
Implement Institution-set Standard and other legislative, regulatory or Ed Code requirements
Use results of data review to create improvement actions (and track)

4. Institution Set Standard
College-level Student Achievement Data, Analysis & Results * from 2016 SER Student Achievement Data Section
Data Element
Institution Set Standard
Stretch Goal
SEMP Measure
2013/ 2014
2012/ 2013
2011/ 2012
Three-year Ave
Course Completion Rate
65%
72%
2.2.3
65.9%
66.8%
66.5%
Program Completion Rate
June 2016*
40.1%
45.1%
41.3%
42.2%
CTE completion rate
2.3.2
57.8%
60.0%
60.6%
59.5%
Degrees Awarded
672
838
635
543
Certificates Awarded
66.3 45 56 98 66
University Transfers
489
477
473
516
* The CCCCO’s IEPI reporting requires the college to establish standards and goals for student achievement measures identified in the framework. Harbor will establish these goals in June 2016.

5. Program-level Student Achievement Data, Analysis & Results
Program-level Student Achievement Data, Analysis & Results * from 2016 SER Student Achievement Data Section
Data
Element
Program-level Analysis Results
Standard
SEMP Measure
2013/ 2014
2012/ 2013
2011/ 2012
Three-yr Average
Associate of Arts Degrees
20% meet standard (2/10)
51.7
2.2.3 79 52 57 63
Associate of Science Degrees
14%% meet standard (3/22)
6.4 10 7 8
Associate for Transfer Degrees
100% meet standard (1/1)
1.7
Certificates
22% meet standard (4/18)
3.7 4 5
Course Completion
59% meet standard (48/81)
65%
65.9%
66.8%
66.5%
Course Completion - Online
31% meet standard
(9/29)
56.2%
59.3%
61.1%
58.9%
Licensure Passage Rate - Nursing
Meets standard
85%
2.3.2
100%
98.3%
97.1%
98.5%
Licensure Passage Rate - EMT
Does not meet standard
60%
57%
n/a
Licensure Passage Rate - CNA
Meet standard
81%
93.7%
Job Placement Rate
67% meet standard
(6/9)
72.5%
2.3.3
65.8%
69.8%
74.8%

6. Harbor’s Assessment-based Planning System (HAPS) Overview
Assessment Activities are the basis of Unit Planning
Student Achievement (SEMP Measures)
Student Learning (SLO/SAOs)
Both activities generate Improvement Actions
Improvement Activities collectively form the Unit’s Plan
All results recorded online increasing usability of results

7. Integration of Assessment and Planning

8. Integration of SEMP and Measures
Goal 1. Access and Preparation for Success
Basic skills first-year enrollment *
Completion-based class schedules
Equitable Enrollment *
Orientation, Assessment and Educational Plan completion rate *
Fall to Spring Persistence *
Goal 2. Teaching and Learning for Success
Achievement gaps *
Basic skills completion*
Completion: Course, Certificate, Degree & Transfer **
Gainful Employment**
Licensure Passage rates**
On-time Completion *
SLO, PLO, ILO achievement **
Year-to-year persistence *
Goal 3. Organizational Effectiveness
Accreditation status *
Fiscal viability and compliance with state and federal guidelines (IEPI measures)*
Institutional plan progress **
Program review, Planning and Assessment participation **
Process review and evaluation **
Resource allocation **
Goal 4. Resources and Collaboration
Budget Goals
Efficiency measures (class size average, fill rate, FTES/FTEF)
Number and type of revenue sources and amount generated
Funds raised (annual and cumulative)
Foundation endowment
Amount of scholarships awarded
Number and type of community/business partnerships

9. Integration of SEMP and College Initiatives
College Mission
Goal 1. Access and Preparation for Success
AtD (AA/SS)
Community Services (AS)
Enroll Mgmt (AA/AS)
Equity (AA)
SSSP (SS)
Student Success Scorecard
Goal 2. Teaching and Learning for Success
Accreditation Standards
AtD (AA/SS)
Basic Skills (AA)
IEPI
Goal 3. Organizational Effectiveness
District Strategic Plan Enroll Mgmt (AA/AS)
Facilities (AS)
Human Resources (AS)
Technology (TAC)
Goal 4. Resources and Collaboration
Foundation (AA)

10. HAPS Manages Assessment Results
Results are summarized for review and oversight by the college administrative and governance process
College level results are used by the College Planning Council to identify annual institutional priorities within the three year strategic planning cycle.
These priorities guide annual planning and resource allocation decisions.

11. Example: Creating and Tracking an Improvement Action

12. Creating the Unit Plan
Signing in to HAPS (all access is available from the Faculty/Staff page)
Start a module
Filling in the form
Retrieving an existing module
Unit Planning requirements

13. 2015-16 Unit Planning Requirements
All Clusters:
Unit plan updates
SLO Activity
SEMP Implementation
Academic/Instructional Units
Curriculum
Completion for each discipline
Completion for each award (degrees and certificates)
CTE Units:
Completion: Licensure Passage rates
Completion: Gainful Employment

14. Lunch

15. Using Unit Plans
Follow up on institution-set standard and other regulatory and institutional requirements
Track progress on required activities (updates due throughout the year)
“Just in time” planning – rather than planning for next year, planning is continuous and as needed
Unit Planning cycle aligns with SEMP cycle (3 years)
Addresses need to record current year actions in planning and resource allocation activities
Record and manage resource allocation process
Report on MISSION/SEMP fulfillment
Summary of Data Review (3 years) as starting point for CPR

16. Validation processes Review existing Planning and Policies Procedures
Task: Define the following processes:
Chair’s validation of faculty responses
Dean’s validation of unit’s work
Committee Oversight of SEMP
Approval of improvement actions for resource allocation process
Task: Establish Timeline

17. Resource Allocation Processes
Review existing Planning and Policies Procedures
Task: Define Resource Allocation requirements
Who can ask for resources
What qualifies for resource allocation (i.e., validated improvement actions)
What type of follow up is needed?
Task: Establish Timeline

18. Using Results: SEMP Evaluation
Mission and SEMP fulfillment
CPC reviews annually – creates “Annual Priorities” for funding
Clusters review annually (priorities)
Committees provide oversight (SEMP “Implementation Grid”)
Governance oversight
Institution-set Standards, SSSP, Equity, ATD, Student Success, Perkins, Grants
Improvement action and resource allocation follow-up (closing the loop)

19. Recap: Unit Planning 2.0
The revised Unit Planning Process “Closes the loop” on the previous planning cycle by updating existing plans
Expanding Current Annual Unit Planning Process to include “Annual Data/Program Review” elements:
Focus planning on the college mission and SEMP measures
Implement Institution-set Standard and other legislative, regulatory or Ed Code requirements
Use results of data review to create improvement actions (and track)
HAPS (online Unit Planning system) manages all assessment activities and their resulting improvement actions
College uses Unit Planning Results and provides oversight through the following processes:
Validation
Resource allocation
SEMP evaluation

20. QUESTIONS/DISCUSSION
Strategic Educational Master Plan
Student Success Scorecard 2015
SEMP Fact Book
Harbor's Assessment-based Planning System (HAPS)
Program Review 2.0
SLO Assessment Pilot
SEMP Outcomes Summary (login)
Program Review Module Summary (login)
ISLO Inventory (login)
SLO Assessment Summary (login)