1. Records Management Network
Legal & Risk
Records Services
Image source: University of Melbourne Archives, , Old Wilson Hall fire, University of Melbourne, 25 January 1952.

2. Agenda
Welcome and Introduction Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk Records Managed SharePoint implementation timeline Imogen Telfer, Records Analyst How to prepare for Records Managed SharePoint Mary Oppy, Education & Training Coordinator Networking/Morning Tea Records Managed SharePoint and Accessibility Mary Oppy, Training & Education Coordinator Questions on Records Managed SharePoint? Thank You and Notice for the Next Meeting Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk

3. Agenda
Welcome and Introduction Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk Records Managed SharePoint implementation timeline Imogen Telfer, Records Analyst How to prepare for Records Managed SharePoint Mary Oppy, Education & Training Coordinator Networking/Morning Tea Records Managed SharePoint and Accessibility Mary Oppy, Training & Education Coordinator Questions on Records Managed SharePoint? Thank You and Notice for the Next Meeting Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk

4. Records Managed SharePoint Implementation
Go Live
Engage
Design
Inform
Build
Review

5. Agenda
Welcome and Introduction Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk Records Managed SharePoint implementation timeline Imogen Telfer, Records Analyst How to prepare for Records Managed SharePoint Mary Oppy, Education & Training Coordinator Networking/Morning Tea Records Managed SharePoint and Accessibility Mary Oppy, Training & Education Coordinator Questions on Records Managed SharePoint? Thank You and Notice for the Next Meeting Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk

6. How to Prepare for Records Managed SharePoint
Identify a site
Owner
A Site Owner will need to:
work with the Records Services team to design the SharePoint site
assist in identify metadata tags and library views to suit the team
attend workshops on SharePoint to define requirements
record SharePoint site requirements in
promote best practice use of records managed SharePoint sites pointing team member to the Learning Hub.
raise requests through ServiceNow when assistance is needed
Attributes of a Site Owner:
keen interest in technology and information management
a team member who knows the business unit well
participate and ask questions on the Records Online Yammer group.
The Site Owner will need to have up to 10 hours availability over the course of the site design and build process.
Site Owner
The Champion role is suited to a staff member who is considered tech savvy and willing to help team members when starting out in their new records managed SharePoint site. Champions will also step into the site owner roll if the site owner is on leave or moves to another area of the business.

7. How to Prepare for Records Managed SharePoint
Identify a site
Champion
A Champion will need to:
help new team members in using their records managed SharePoint site
encourage best practice use of records managed SharePoint sites
assist the site owner with the site design
assist the site owner with site reviews and improvements
Attributes of a Champion:
tech savvy
willing to help team members
Champions will also step into the site owner roll if the site owner is on leave or moves to another area of the business.
Champion
The Champion role is suited to a staff member who is considered tech savvy and willing to help team members when starting out in their new records managed SharePoint site. Champions will also step into the site owner roll if the site owner is on leave or moves to another area of the business.

8. How to Prepare for Records Managed SharePoint
Request share drive access
Enabling access for Nick Motyer (Technical Analyst) is vital for records retention and disposal (RDA) analysis and Records Managed SharePoint site design. 
Go to Service Now
Select Request Something
Select General IT Services
Select File Share (Shared Folders) tile
Access

9. How to Prepare for Records Managed SharePoint
Attend an info session
Records Managed SharePoint - Introduction session
17 May 2019 – 3pm – 4pm – Alan Gilbert Building Level 4 Room 422 Max attendees (12)
30 May 2019 – 3pm – 4pm – Alan Gilbert Building Level 5 Room 564 Max attendees (28)
17 June 2019 – 9:30am – 10:30 am – Alan Gilbert Building Level 5 Room 564 Max attendees (28)

10. How to Prepare for Records Managed SharePoint
Attend an training session
Face to Face sessions 21 May 2019
9:30am – 10:30am Records Managed SharePoint - Getting Started
11am – 12pm Records Managed SharePoint - Site Owner session
1:00pm-1:30pm Records Managed SharePoint - Managing s
2pm – 3pm Records Managed SharePoint - Getting Started
3:30pm – 4:30pm Records Managed SharePoint - Site Owner session
Skype Sessions 
9 May 10am - 11am Records Managed SharePoint - Site Owner
9 May 11:30am-12pm Records Managed SharePoint - Managing s
16 May 9:30am-10:30am Records Managed SharePoint - Getting Started
23 May 10am-11am Records Managed SharePoint - Site Owner
23 May 11:30am-12pm Records Managed SharePoint - Managing s
29 May 10am-11am Records Managed SharePoint - Getting Started

11. Agenda
Welcome and Introduction Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk Records Managed SharePoint implementation timeline Imogen Telfer, Records Analyst How to prepare for Records Managed SharePoint Mary Oppy, Education & Training Coordinator Networking/Morning Tea Records Managed SharePoint and Accessibility Mary Oppy, Training & Education Coordinator Questions on Records Managed SharePoint? Thank You and Notice for the Next Meeting Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk

12. Agenda
Welcome and Introduction Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk Records Managed SharePoint implementation timeline Imogen Telfer, Records Analyst How to prepare for Records Managed SharePoint Mary Oppy, Education & Training Coordinator Networking/Morning Tea Records Managed SharePoint and Accessibility Mary Oppy, Training & Education Coordinator Questions on Records Managed SharePoint? Thank You and Notice for the Next Meeting Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk

13. Records Managed SharePoint and Accessibility
Add ALT text to images and add levels to forms
Use heading tags, table headings and lists.
Provide sufficient contrast between text and background colours.
Make each page navigable by keyboard alone.
Allow pausing of animations.
Add skip to content links.
Add a meaningful page title.
Avoid 'click here' link text.
Keep navigation consistent.
Avoid pop-up windows.

14. Records Managed SharePoint and Accessibility
Provide sufficient contrast between text and background colours.
Add ALT text to images 
Keep navigation consistent
Avoid pop-up windows
Make each page navigable by keyboard alone
Add a meaningful page title
Use heading tags, table headings and lists
Avoid 'click here' link text
Add skip to content links

15. Can I find a cover letter with my eyes closed?

16. Agenda
Welcome and Introduction Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk Records Managed SharePoint implementation timeline Imogen Telfer, Records Analyst How to prepare for Records Managed SharePoint Mary Oppy, Education & Training Coordinator Networking/Morning Tea Records Managed SharePoint and Accessibility Mary Oppy, Training & Education Coordinator Questions on Records Managed SharePoint? Thank You and Notice for the Next Meeting Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk

17. Agenda
Welcome and Introduction Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk Records Managed SharePoint implementation timeline Imogen Telfer, Records Analyst How to prepare for Records Managed SharePoint Mary Oppy, Education & Training Coordinator Networking/Morning Tea Records Managed SharePoint and Accessibility Mary Oppy, Training & Education Coordinator Questions on Records Managed SharePoint? Thank You and Notice for the Next Meeting Graeme Hairsine, Associate Director, Information Governance & Engagement, Legal & Risk

18. Next meeting will be in August
Identifier first line
Second line
Legal & Risk
Records Services