1. Put Some sugar on curriculum
Jackie Escajeda, CCCCO
Craig Rutan, ASCCC
Virginia Guleff, Butte College
David Shippen, CCCCO Tech Center
Erik Shearer, Napa Valley College
Robert White, Butte College

2. Curriculum Streamlining

3. Curriculum Streamlining
For many years, colleges complained that the approval processes at the Chancellor’s Office were not responsive enough to allow colleges to meet the needs of students.
Through collaboration between CIOs, CEOs, ASCCC, and the Chancellor’s Office, the approval of nearly all credit courses has been shifted from the Chancellor’s Office to the local curriculum committees and governing boards.

4. Annual Certification Annual Credit Courses Certification
Certification forms were due on October 16, 2017
of 114 colleges have now signed the certification
This year’s form required the signatures of the CEO, CIO, Senate President, and Curriculum Chair
This certification applies to the following:
All credit courses (stand alone or program applicable) except for cooperative work experience

5. What Colleges Are Promising
By Signing the Annual Certification Form, colleges are guaranteeing that
The Curriculum Committee will be trained annually
That all credit courses approved locally meet the requirements outlined in Education Code, Title 5, and the 6th Edition of the Program and Course Approval Handbook

6. Things to Keep in Mind
Colleges must submit all courses to the Chancellor’s Office using the Chancellor’s Office Curriculum Inventory (COCI)
Colleges are still required to have a course control number before they can offer a course.
The Chancellor’s Office is still reviewing and approving cooperative work experience, all noncredit, and all program submissions.

7. What is on the Horizon?
While having automated approval of nearly all credit courses is wonderful, it does not cover all of the types of curriculum that are included in a college catalog.
Work on expanding streamlining is already underway at 5C. The next additions that colleges can expect are:
Automated approval of cooperative work experience courses
Automated approval of nonsubstantial changes to existing credit (non-ADT) programs
Automated approval of noncredit courses

8. Challenges Facing Streamlining
Curriculum streamlining isn’t possible without some of the new functionality that was built into COCI
The idea of streamlining wasn’t finalized until more than half way through the development cycle for the new inventory.
Since the new inventory was deployed in July of 2017, there are have been many challenges that have impacted the ability of colleges to submit curricular changes to the Chancellor’s Office and for the Chancellor’s Office to approve those changes.
A fully functioning COCI will be the backbone of streamlining going forward.

9. Chancellor’s Office Curriculum Inventory (COCI)

10. Chancellor’s Office Curriculum Inventory System
COCI Timeline and Current Status
Development Focus: Getting to Stable
Fall Software Release and 5C COCI Workgroup
College Support
Welcoming Feedback
rachel

11. COCI Development and Timeline
Proof of Concept
DEC 2015
Database Design
JAN 2016
MVP Development
FEB 2016 – DEC 2017
Pilot Testing/Phase 1 Conversion
MAY 2017
Feature/Bug Fix Release
JUN 2017
Legacy System Retired
COCI Launched/System Conversion
JUL 2017
AUG 2017
SEP 2017
NOV 2017
Target: System Stability
DEC 2017
rachel

12. BUT…We’ve had a few issues.
COCI Status
WE DID IT!
Colleges were migrated to the new COCI and the legacy system was retired.
BUT…We’ve had a few issues.
rachel

13. COCI Status We’ve worked a lot of issues since May…
Missing Attachments
Course Validation
Site Logins
Sub Change Justification
Proposal History
Legacy Data Correction
Duplicate Proposal Listings
Role Based Permissions
Program Control Numbers
Program Course Association
New Proposal Statuses
Broken Attachments
Approval Letters
Course Control Numbers
Units and Hours
rachel
…some we expected and many that we didn’t.

14. Development Focus: Getting to Stable
Legacy Data
Empty CB fields
Missing Attachments
Corrupted Attachments
Proposal Histories
Bug Fixes
Proposal Submissions
Sub Changes
Status and Actions
MIS Interactions
Control Number Assignment
New Features
Units and Hours
Justification
Reviewer Queues
Reviewer Comments
UX Updates
Course and Program Layout
History Display
Main Page Search and Display
rachel

15. 1.6 Release Contents MIS Sync Sub Change Flags
Program Control Number Assignment
Course Control Number Assignment
Justification Field
Statuses and Actions
CB and Validation Corrections
Program/Course Association
Approval Letters for Credit C/P
TOP Code Display
Main Page and Search Navigation
Main page and history display
rachel

16. 1.6 Release Process Targeting early November release date.
Build to specs
Release to Test
Complete Test Cases
Review Results w CCCCO
Go/No Go Decision
Roughly 30 test cases to complete across Submitter, Reviewer and Admin roles—in process now.
Triggers in place to involve development and product during testing process to triage any failed test cases.
Release notes will include description of tickets fixed *and* known issues going into the release.
rachel

17. 5C COCI Workgroup Workgroup formed to provide:
Oversight and support for COCI application and future release schedules
Representative prioritization of new features, system improvements
Greater ease in adopting policy changes or updates
Meeting twice monthly through December
2018 cadence to be determined based on application status and feedback from the field
rachel
Workgroup Members
Craig Rutan
Virginia Guleff
Jackie Escajeda
Marilyn Perry
Erik Shearer
Raul Arambula
Nili Kirschner
Cheryl Aschenbach
Chantee Guiney
Kirsten Corbin

18. Getting Support
We want to get COCI to a place where you never need application support, but when you do, we need to do a good job providing it.
November Support Objectives:
Clear backlog in support queue – there’s a catch to this one – to shorten response time to new issues
Improve your visibility of known issues and items in next release
Connect support tickets to development tickets
Additional ticket tags on admin side
rachel

19. Measuring Progress You wont know if you don’t ask….
COCI status survey is coming out next week to establish the baseline level of user satisfaction
Responses are anonymous unless you select otherwise
The same status survey will be sent in the spring of to measure progress against identified pain points and priorities
rachel

20. Credit Hour Calculation

21. I. Revised Title 5 regulations

22. New title 5 Standards for Credit Hour
California Code of Regulations, title 5 § (a)
“(a) One credit hour of community college work (one unit of credit) shall require a minimum of 48 semester hours of total student work or 33 quarter hours of total student work which may include inside and/or outside-of-class hours.”
Primary Change: removed reference to lecture and lab, replaced with “total student work” and “outside-of-class hours.”

23. New title 5 Standards for Credit Hour
California Code of Regulations, title 5 §
(b) A course requiring 96 hours or more of total student work at colleges operating on the semester system or 66 hours or more of total student work at colleges operating on the quarter system shall provide at least 2 units of credit.
Primary Change: Replace lecture, lab, etc. with “total student work.”

24. New title 5 Standards for Credit Hour
California Code of Regulations, title 5 §
(c) Cooperative work experience courses defined in section shall adhere to the formula for credit hour calculations identified in section
Primary Change: Cooperative work experience was not included in this section in previous version.

25. New title 5 Standards for Credit Hour
California Code of Regulations, title 5 §
(d) For programs designated by the governing board as clock hour programs, units of credit shall be awarded in a manner consistent with the provisions of 34 Code of Federal Regulations part 600.2
Primary Change: Standards for clock hour programs were not included in any previous version of this regulation. Required for compliance with federal law and accreditation standards.

26. New title 5 Standards for Credit Hour
California Code of Regulations, title 5 §
(e) Credit hours for all courses may be awarded in increments of one unit or less.
Primary Change: Replaces prior language on incremental awards that required half-unit increments and permitted smaller increments. Permissive rather than prescriptive.

27. New title 5 Standards for Credit Hour
California Code of Regulations, title 5 §
(f) The governing board of each community college district shall establish policy, consistent with the provisions of this section, defining the standards for credit hour calculations. District policy shall specify the credit hour calculation method for all academic activities, expected ratios of in-class to outside-of class hours for each type of academic activity, standards for incremental award of credit, standard term length, calculation methods for short term and extended term courses, and provisions for monitoring compliance with state and federal regulations related to credit hour calculations
Primary Change: New requirement for local policy.

28. New: Local Governing Board Policy
Now REQUIRED by new title 5 regulations - § (f)
District policy shall specify:
the credit hour calculation method for all academic activities (lecture, activity, lab, clinical, discussion, studio, work experience, etc.)
expected ratios of in-class to outside-of class hours for each type of academic activity
standards for incremental award of credit
standard term length (number used to determine divisor in calculation)
calculation methods for short term and extended term courses
provisions for monitoring compliance with state and federal regulations related to credit hour calculations
Local policy is an academic and professional matter and should fall under your 10+1 process.

29. New: Requirement for the COR
CCR title (a)(2)(B) and (b)(2)(B) revised:
(B) Units. The course grants units of credit in a manner consistent with the provisions of section The course outline of record shall record the total number of hours in each instructional category specified in governing board policy, the total number of expected outside-of-class hours, and the total student learning hours used to calculate the award of credit.
Instructional Categories may include, lecture, lab, activity, cooperative work experience, independent study, studio, pratica, clinical, etc. You may have more than just lecture and lab. See guidance in the PCAH 6th Edition

30. New: PCAH 6th Edition Guidance
The PCAH includes an explanation of typical ratios for contact- to homework hours. These ratios are NOT included in the new regulations, but are drawn from standard practices in higher education. The three typical ratios noted in the PCAH are as follows:
Academic Activity
Weekly Contact Hours
Weekly Outside-of-class Hours
Lecture (Lecture, Discussion, Seminar, and Related Work) 1 2
Activity (Activity, Lab/w Homework, Studio, and Similar
Laboratory (Traditional Lab, Clinical, and Similar) 3

31. Take Away: What You Need to DO
Develop Board Policy on credit hours consistent with § (f)
Modify local COR to include all elements specified in §55002(a)(2)(B) and (b)(2)(B)
Ensure all courses follow new BP
Review federal guidance on clock hour programs to ensure compliance with federal law.

32. Local implementation

33. Making the most* of a flawed metric
Acceleration
Doing better in less time with the same people (preparing for another round of unit bloat Engl 199 Grammar)
New eyes/new perspectives
The diffusion of language: What is a “lab” and why do definitions apparently depend on how load gets calculated?
Pedagogy and the COR
Selling acceleration
Horses and Unicorns
Finding opportunity in credit hour determinations
Context/Background

34. Is it lab or lecture?
Can you imagine this COR being delivered by a sage on the stage?
If you can… it is only lecture even if many won’t deliver it that way.
If you cannot imagine the COR being delivered by a sage on the stage then make that pedagogy enforceable in the COR by carving out some enforced supervised learning experience time.
It is a combination of lab and lecture.

35. Motivations that didn’t make it out in the air.
>

36. A strategy given (and as good as any)
Lecture Activity Lab ?
Lecture Activity Lab

37. Revolutionary Idea:
Prr
We define only as far as can be evaluated

38. NO NO NO What does lecture mean? Proposed interpretation:
“Lecture” means unconstrained* pedagogy.
Not to be used when one needs to constrain
the pedagogy to a lot of one-on-one, in-class time.
This is a one to many mapping because the delivery
is dense and the students can do a lot of the work by
themselves at home. However the course is chosen to
be delivered. NO NO

39. Constraining Available Pedagogies
What does “Activity” mean?
Proposed: Activity units will be considered if at the COR level the department desires supervised time-on-task pedagogy of all delivered versions of the course that requires instructor presence but no specialized equipment (normally administered computers don’t count as specialized equipment). All students in a class will stay for the entire activity and will be expected to do work outside of class (1 hour per unit). (mostly appropriate for language acquisition)
This is more high touch than lecture but not as potentially high touch as lab.
Tech review phrase cues “course requires more one-on-one instruction than typical transfer level course”
What does “Lab” mean?
Proposed: Lab units will be considered if at the COR level the department desires supervised job-completion pedagogy of all delivered versions of the course that requires instructor presence and specialized equipment. All students in a lab class need not stay for entire allotted time (but the instructor must) and the campus policy of best practice will be a lab that is designed for everyone to finish in the allotted time and the room is always occupied with students.

40. The Rub
If you are delivering dense material that can be delivered by a
sage on a stage then you can’t argue small class sizes….
Lecture = 35 ped cap min
If you are going to enforce (through evaluation) activity-based teaching
with high touch (and this is signaled in the COR by having activity units) the
pedcap can be lower but not as low as activities that require special equipment
that you need to be trained to some extent.
Activity = 30 ped cap min
If you are going to enforce through evaluation activity based teaching
with high touch on specialized equipment (and this is signaled in the COR by having
lab units) the pedcap can be lower still.
Lab = 24 ped cap min (don’t forget, you get paid less per contact hour)

41. The way to incentivize activity.
For purposes of calculating load:
One hour lecture equals 1/30 of a regular load
One hour activity equals 1/30 of a regular load
One hour lab equals 1/38 of a regular load

42. Overview of the proposal:
Lecture
Activity (proposed)
Lab
Allowed pedagogy
Unconstrained within the context of contract language
Supervised activity (time)
Supervised activity (job)
Students pay per contact hour (in relative $ units) 1
0.5
0.33
State pays per contact hour (in relative $ units)
Instructor load per contact hour (in relative $ units)
1 (proposed)
0.789
Min ped cap 35 30 25

43. How to not incentivize activity too much.
Lecture/Activity/Lab designations shall be assigned in collaboration between the originating department of the curriculum and the curriculum technical review committee based on the official course outline of record and other programatic considerations. Disputes will be mediated by the Program Research and Recommendation group.