1. IMPLEMENTATION ,EVALUATION AND MAINTENANCE OF MIS
UNIT 5
IMPLEMENTATION ,EVALUATION AND MAINTENANCE OF MIS

2. Basic methods for implementing the MIS
Install the system, one just being formed.
Cut over by segments
Operate in parallel and cut over

3. 1)Plan the implementation
Task include plan activities
Acquiring ,laying out facilities
Organizing the implementation
Training program
Acquiring hardware
Testing system
Providing system maintenance

4. 2)Acuire floor space & plan space layouts
Installation of new system to replace a current one may require major revision of facilities like new office, computer room
MIS project manager must prepare rough layouts ,estimate floor area, prepare cost estimates.

5. 3)Organize for implementation
Proper organization done by assignments of specific leadership and task responsibility.
Besides assigning responsibilities to managers, system specialist, programmer, top management must be ensure that the people feel that it is their system.

6. 4)Develop procedures for system
Some files must be converted to disks ,procedures must be developed for this
Major part of implementing the system is testing of each segment
Testing procedure includes
Which segments of system will be tested
When such tests are to be performed
Who will perform the test and how
Who will evaluate the test and approve the system

7. 5)Train the operating personnel
Seminar should be given
What new skills must a person have
How many people do we gain or loss
Jobs will be upgraded or degraded

8. 6)Computer related acquisitions
Acquisition consist of
Hardware (buy or lease)
Software
Personnel (internal or external)
Materials (manuals)

9. 7)Develop forms for data collection and dissemination
Vast amount of detailed data is input to system with the help of forms
Example sales person sit in a room and fill out a form summarizing days activities.

10. 8)Develop the files
Specification for files must be developed in detailed design stage
In implementation stage actual data must be obtained and recorded for initial testing and operation of the system.
Data collected and used in routine operations stored in master file

11. Responsibility for each file must be assigned
In detail design ,each item of data for file is specified and retrieval methods are developed
In implementation stage ,forms must be designed so that data must be analyzed by programmers ,coders for storage.

12. Rest of the steps are available in MIS,MURDICK