1. The Student Success Act of 2012 (SB 1456) Implementation Update
CCCCIO Spring Conference
April 5, 2013
Linda Michalowski
Vice Chancellor, Student Services and Special Programs

2. Key Presentation Topics
New Title 5 Regulations on Enrollment Priorities
Student Success Act (SB 1456)
SB 1456 changes to the community college Matriculation program
BOGFW changes
Estimated implementation timeline

3. SSTF Recommendations & Enrollment Priorities
Focus Area 3: Ensure access and the opportunity for success for new students Recommendation 3.1: The Community Colleges will adopt system-wide enrollment priorities through adoption of title 5 regulations

4. Priority Enrollment Concept in the
Proposed Title 5, Section Regulation
Order of Priority:
Ed Code: Active duty military & veteran students* and current and former foster youth* who are new & fully matriculated or continuing in good standing
District flexibility provided to collapse level 1 & 2 if sufficient capacity exists to do so without displacing level 1 students 1
Academic Conditions for :
100 unit threshold
Good standing: not on academic or progress probation for 2 consecutive terms (title 5, ) 2
Existing Title 5: New and continuing fully matriculated
EOPS & DSPS students in good standing
Continuing students in good standing and new, fully matriculated students.
District flexibility to set priorities and categories within these groups 3
District flexibility to set priorities and categories for other students
*Education Code section requires community college to grant priority enrollment to any member or former member of the Armed Forces of the United States within four years of leaving active duty. EC requires priority enrollment for current and former foster youth up to, and including, age 24.

5. Loss of Enrollment Priority
Continuing students will lose enrollment priority if they…
Earn more than 100 degree-applicable units
Are on academic or progress probation for two consecutive terms
Points to make:
100 Units: does not include nondegree applicable basic skills and ESL, and special classes
Academic progress: defined by existing title 5 regulations on academic and progress probation
Registration priority specified in subdivision (c) of this section shall be lost at the first registration opportunity after a student
Districts may also exempt from the limit units earned through credit by examination, advanced placement, IB, etc…
Districts may set the unit limit lower than 100 units and may consider units from other higher education institutions.
Exemptions: Districts may exempt categories of students from the 100 unit limit, ie, high unit majors or programs
Appeals: Districts may also allow appeals for students who demonstrate significant satisfactory academic improvement in a subsequent term

6. Exemptions & Appeals
Exemptions: Districts may exempt categories of students or units from the 100 unit limit. For example:
High unit majors or programs
Units earned through credit by exam, Advanced Placement, IB, etc…
Appeals: Districts must adopt an appeals policy and process for students who:
Lose enrollment priority due to extenuating circumstances
Are disabled and who applied for but did not receive timely reasonable accommodation
Districts may also allow appeals for students who demonstrate “significant academic improvement” in a subsequent term

7. Title 5, Section 58108 Enrollment Priority Regulation Timeline
Sept-Oct, 2012: Control Agency Review
January 26, 2013: effective date of new regulations
Communication to students beginning Spring 2013 on the new requirements
District implementation:
Spring 2014 registration for Fall 2014 classes*
Districts would be required to fully implement the new regulations by Fall 2014 and ensure that all policies and course catalogs reflect the new enrollment priority requirements and that appropriate and timely notice is provided to students.
*Districts may implement the new priority enrollment requirements earlier than Fall 2014

8. Student Success Task Force Recommendation 8
Student Success Task Force Recommendation 8.2: Student Success Initiative A.K.A. Student Success Act of 2012 (SB 1456)

9. The SSTF Recommendations & SB 1456
First step to begin implementation of SSTF recommendations:
2.2 (mandated services),
2.5 (declaration of course of study)
3.2 (BOGFW conditions), and
8.2 (Student Support Initiative)
Links funding to support:
7.3 Student Success Scorecard
2.1 Centralized Assessment
7.3 Student Success Scorecard: Implement the accountability scorecard
2.1 Centralized Assessment: As a condition of receipt of funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when CCCAssess becomes available)

10. Matriculation Then & Now…
Known as the Matriculation Program
8 funded components
Colleges required to provide core matriculation services, but students not required to complete them
Stand-alone program planning
Funding allocated based on enrollment data for new and continuing students
Incomplete data reporting on matriculation services
Now called the Student Success & Support Program
3 funded core services:
orientation, assessment, counseling/advising/other student education planning services
Institutional AND student requirements
Incentivizes student completion of core services
Clear link to student equity planning
Funding formula to include services provided as well as enrollment
Linked to ARCC 2.0 Scorecard
Funding guidelines to be issued summer 2013 will identify functions that funds can pay for--- such as institutional research tied to evaluation of SSSP services– will also identify areas that qualify as a match
Incentives provided through priority registration and course registration
Keeping mindful of equity & achievement gap issues:
Scorecard & Student Equity Planning
Triage of services based on student needs
Broader approach to service delivery:
Pre and post enrollment services & supports, “just in time,” and intrusive services
Supports for at-risk students
Re-thinking student assessment– moving towards a more holistic approach based on a more thoughtful application of multiple and alternative measures
Kresge Foundation Grant: communication and messaging to students & online student services portal
Helping students with career and education goal planning early– exploration of career interests (pre-application, pre-enrollment, and post-enrollment)
Declaring course of study and having student education plan (initial & comprehensive)

11. Student Success Act of 2012 (SB 1456) Student Success & Support Program Implementation and Communication Plan
Board of Governors
Consultation Council
Stakeholder Input
Final draft proposals submitted for broader review & input
CSSO Workgroup
Matriculation Advisory Committee
Counseling Advisory Group
Financial Aid Regional Reps Advisory Committee
Implementation Workgroups develop draft proposals for input
Title 5 Revision Adhoc Wkgrp
MIS & Allocation Formula Adhoc Wkgrp
BOGFW
Wkgrp
Student Equity Wkgrp
Program Reporting Adhoc Wkgrp
Student Services Categorical Input Workgroup
5/23/2019

12. Student Success Act of 2012 (SB 1456) Student Success & Support Program Planning & Implementation Timeline
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Implementation Year 3:
FY allocations based on year-end data reported
Legislative report due July 1, 2016
System-level Planning Year:
Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions
New program planning & budget process developed
SB 1456 effective January 1, 2013
District/College-Level Planning Year:
Develop program plans
Implement MIS changes & ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services
District/College-Level Implementation Year 1:
Program plans & budgets submitted
Continue to ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Legislative implementation report due July 1, 2014 (biannually thereafter)
Proposed student notification requirement Spring 2015
Implementation Year 2:
FY allocations based on year-end data reported
Application of funding formula beginning this year
Fall 2015: Proposed requirement of mandated services for first time students
Proposed title 5 regs:
55531: (c) Districts are required to provide nonexempt students with the services specified in sections 55520, 55521, 55522, 55523, and Initial implementation of these services is required for first time students identified in (b) by the fall 2015 term. Beginning the spring 2015 term, districts shall notify students of the requirements established by this subchapter.

13. Student Success & Support Program Workgroup Timelines
Title 5 Revision: November 2012 – March/April 2013
Draft regulations circulated for review March/April 2013
Consultation Council update April 18, 2013
BOG First Reading May 2013, Action July 2013
MIS Revision: November March 2013
Draft data elements circulated for review March 2013
Final revision by April/May 2013 (18 month implementation window)
Allocation Formula: February-April 2013
Draft formula for comment April/May 2013
Finalized July 2013

14. What Changes Can We Expect?

15. Proposed Changes to the Student Matriculation (SM) data elements?
The DRAFT proposed revisions are:
Update to education goal SM01
Revision of SM02 “major” to “course of study” to align with Senate Bill 1456
Addition of new career goal SMXX as required by SB 1456
Deletion of SM03, “special services- needs”
Deletion of SM09, “assessment services other” (incorporated into SM13)
Revision of SM13: changed from “Follow-Up” to “Student Success Other”
Addition of new Student Education Plan data element (separated from SM06, counseling and advising services)
On SM01, ed goal, we plan to convene a workgroup to discuss a pathways model approach

16. Proposed Revisions to Title 5, Subchapter 6 Matriculation Student Success and Support Program
Article 1. Scope and Definitions
55500 Scope and Implementation Intent
55502 Definitions
Article 2. Planning and Administration
55510 Matriculation Student Success and Support Program Plans
Evaluation, Program Reporting, Data Collection, Audits
55512 Program Effectiveness and Improvement
Training and Staff Development Professional Development
Funding

17. Proposed Revisions to Title 5, Subchapter 6 Matriculation Student Success and Support Program
Article 3. Matriculation Student Success and Support Program Services
55520 Required Services
55521 Prohibited Practices (combined with assessment)
Orientation (new)
Assessment
55523 Counseling, Advising, and Other Education Planning Services
Student Educational Plans
Evaluation of Student Academic Progress Student Follow-up
Special Accommodations

18. Article 4. Rights and Responsibilities, Exemptions, and Appeals
Proposed Revisions to Title 5, Subchapter 6 Matriculation Student Success and Support Program
Article 4. Rights and Responsibilities, Exemptions, and Appeals
(New section with provisions taken from 55534)
Student Rights and Responsibilities
Institutional Requirements (new)
Exemptions
Violations, Waivers and Appeals
§ Student Rights and Responsibilities (proposed)
(a) All students shall be required to: identify an education and career goal; diligently engage in course activities and complete assigned coursework; and complete courses and maintain progress toward an education goal and completing a course of study.
(b) Nonexempt first time students shall within a reasonable period of time be required to:
(1) identify a course of study. (2) be assessed to determine appropriate course placement. (3) complete an orientation activity provided by the college. (4) participate in counseling, advising, or another education planning service pursuant to section to develop, at a minimum, an abbreviated student education plan.
(5) for the purposes of this section, a first time student is a student who enrolls at the college for the first time, excluding students who transferred from another institution of higher education. For purposes of this section, first time enrollment does not include concurrent enrollment during high school. To the extent that a college has the capacity to require and provide the services identified in (b)(1) through (4) to other students, nothing in this section would preclude a college from doing so.
(c) Nonexempt students who have completed the services identified in (b)(1) through (4) shall be required to complete a comprehensive ed plan after completing 15 degree applicable units or prior to the end of the 3rd term of enrollment, or a shorter period if required by district or program policy.
(d) Failure to fulfill the required services listed in (b) and (c) may result in a hold on a student’s registration or loss of registration priority pursuant to until the services have been completed.

19. Frequently Asked Questions
Do we need to submit Matriculation Plans?
No. New reporting requirements will be released in Summer 2013.
How will Student Equity Plans link with the new Student Success and Support Program plans?
The Student Equity Workgroup was convened in February 2013 and will develop a recommendation on how the plans will be linked or integrated. We hope to publish requirements for both this summer.
Is it true that beginning July 1st, 2013, Matriculation/Student Success & Support Program funds can only be targeted to orientation, assessment, counseling/advising/other student ed planning, & evaluation of academic progress (formerly follow-up for at risk students)?
Yes, beginning July 1st, the funds colleges receive for the former matriculation program must be targeted to the core services identified in the bill.

20. Frequently Asked Questions
How will the mandated services be implemented?
At this time the policy workgroup is still discussing options– some possibilities include starting with orientation or targeting core services to first time students only.
What’s the thinking on the student ed plan requirement so far?
Draft language from the title 5 workgroup so far distinguishes between an “abbreviated” ed plan for students versus a “comprehensive” ed plan.
The abbreviated ed plan would be appropriate for first time students, students on academic or progress probation, or students with short term goals.
The comprehensive ed plan would be required when students identify a course of study (major, program, etc.).

21. Proposed Funding Formula… sneak peak…

22. Proposed SB 1456 Student Success & Support Program Credit Funding Formula
Draft
College’s Potential Population of Students to Receive Services
Students Served at the College
College Match
Initial Orientation** 10%
Initial Assessment** 10%
Abbreviated SEP** 10%
Counseling/Advising 15%
Comprehensive SEP 35%
At Risk Follow-Up Svc 15%
Other Follow-Up Svc 5%
TBD
Unduplicated Credit Student Headcount*
(academic year =
summer, fall, winter, spring)
Base Funding
Floor $35K or 10%
(whichever is greater)
40%
60%
*includes CA resident students enrolled as of census in at least 0.5 credit units, (STD7) headcount status
“A,” “B,” “C,” excludes special admits
**include pre-enrollment services provided for students with SB record, but no enrollment)

23. SB 1456 & Implementation of the BOGFW Conditions

24. SB 1456 and the BOG Fee Waiver
Requires adoption of minimum academic and progress standards that are uniform across all campuses
Will mirror Enrollment Priority regulations:
Rely on existing academic (2.0) and progress (50%) standards in (a) and (b)
Loss of fee waiver eligibility after two consecutive terms on probation (some discussion needed about how to treat summer terms)
Single appeal process for loss of enrollment priority and loss of BOGFW

25. Fee Waiver Limitations in SB 1456
BOG must consider:
Standards that don’t unfairly disadvantage financially needy students
Appeal criteria that consider circumstances such as reductions in student support services or changes to a student’s economic circumstances
Availability of services and information about services provided to help students maintain eligibility
Implementation phased in, effective no sooner than one year after adoption
Legislative intent:
Implement only with development of support services and interventions to prevent disproportionate impact based on ethnicity, gender, disability or socioeconomic status
Demonstrate “a reasonable effort to provide a student with adequate notification and assistance in maintaining his or her fee waiver eligibility.

26. Fee Waiver Draft Regulations
Notification to student no later than 30 days after end of term with substandard academic or progress performance
Re-establish eligibility by increasing GPA or completion above standard; successful appeal
Clock re-sets if there is a break in enrollment of at least two primary terms

27. Implementation Challenges
District standards cannot exceed minimum standards for BOG Fee Waiver; Enrollment Priority policy is a minimum standard
Intent is that appeals for loss of fee waiver eligibility be processed along with appeals for loss of enrollment priority – institutional rather than financial aid responsibility
Primary terms vs. summer…

28. Possible Timeline for Fee Waiver Regulations
Proposed regulations to Board of Governors (BOG) May, 2013
Adoption of regulations by (BOG) July, 2013
Begin consumer information dissemination and notification and – first official notification after spring 2014
Make system changes during to allow for single term fee waiver award
First loss of fee waiver anticipated fall 2015 – districts may not implement early

29. Closing Thoughts… As we implement policy changes …
Keep the dialogue focused on what works for students
Think about how can we incentivize student and institutional behaviors to increase student success
Be mindful of equity impacts… need to track student outcomes- especially for underrepresented and educationally disadvantaged student groups…

30. Closing Thoughts…
Realize that no magic easy solutions or one size fits all approaches
Ensure meaningful use of technology to serve greater numbers of students… effectively… not just compliance driven…
Institutional research and planning can play (and are playing!) an important role in shaping how these reforms are implemented.

31. For Additional Information & Updates
Matriculation/SB1456StudentSuccessActOF2012.aspx
Save the date: September 23-24, 2013
Sacramento (hotel to be announced)
All directors/coordinators training conference
Team of 3 from each campus invited
--Program coordinator/director
--CSSO
--Other key stakeholder
Goal of the summit is to provide training on:
--the new SB 1456 and title 5 requirements;
--reporting processes and expectations; and,
--the latest research outcomes on what works for students and effective strategies for implementing the new requirements

32. Questions? Contact me: Linda Michalowski Vice Chancellor Student Services and Special Programs