1. SPS LS2 Planning meeting (No.17) 06/02/19
David Mcfarlane
EN-ACE D. Mcfarlane

2. Presentations this week
Safety talk presentation.
Radiation Safety – Flash info.
Base de Chantier update.
Transport Overview.
EN-ACE D. Mcfarlane

3. Electrical Procedures
Mise hors tension partielle du SPS lors des YETS, EYETS et LS work
Demande de « SEPARATION DU RESEAU » par le Facility coordinateur Released
De-cabling – SPS5 lock-out procedure for De-Cabling during LS2 Released
De-cabling – SPS3 lock-out procedure for De-Cabling during LS2 Released
De-cabling – Identification, labelling and disconnection procedure for obsolete cables SPS1 and SPS3  during LS Released
It is the responsibility of the Equipment owner to consign any equipment that they will be working on.
Do not assume something is consigned. Check first.
EN-ACE D. Mcfarlane

4. Separation du Reseau
The “Separation du Reseau” for the SPS has now been done.
At the moment TI2 and TI8 are NOT included in this.
This is currently being worked on and will be added to the main SPS document shortly
EN-ACE D. Mcfarlane

5. Magnet Exchange Campaign
Replaced
Removed
EN-ACE D. Mcfarlane

6. Safety aspects for activities (1)
Activity
Group & Work site supervisor
Location
Status
Echelles à cables
EN/EL – K. PEDRO
ECA5
VIC prévue le 10/12 – Fait
Goulotte de sécurité en puits
EN/EL – G. GUTIERREZ
PMA3
VIC prévue le 10/12– Fait
Equipements DI surface
Fire Safety Project
BE/ICS – D. RAFFOURT
D. JOLIVET
BA4 – BA5
Pose Caméras
BE/ICS - P. GAVIGLIO
BA2
Pré-VIC prévue le 10/12 - Fait
Tuyauterie EG entre BA et BM
EN/CV – A. AMAMOU
BA6 – BA4
Pré - VIC prévue le 17/12 - Fait
Station CV
EN/CV – A. BROCHE
BB3
VIC prévue le 08/01 - Fait
Cablage – retrait cellules et racks
EN/EL - G. GUTIERREZ
VIC prévue le 09/01 - Fait
Demontage pompe TA4
EN/CV – G. PALHERO
BA4
VIC prévue le 11/01 - Fait
Goulotte de sécurité tunnel
BA6
VIC prévue le 14/01- Fait
Emmanuel PAULAT - EN/ACE

7. Safety aspects for activities (2)
Activity
Group & Work site supervisor
Location
Status
EN/EL/FC Cabling campaign
EN/EL – T. SLETTELSTOL
BA6
VIC prévue le 14/01- Fait
Dry riser
EN/CV – W. VAN DENBROUCKE
Point 1
VIC prévue le 14/01- Fait en deux fois
Démolition sanitaire en tunnel
SMB – A. MARTINEZ
BA2
VIC prévue le 16/01- Fait
Sprinkler
Fire Safety Project
BE/ICS - D. JOLIVET
BA4
VIC prévue le 16/01- Fait partiellement
VIC 2ème prévue le 28/01 - Fait
Installation antenne WIFI
IT/CS – M SOUAYAH
BA3
VIC prévue le 17/01- Fait
G. PALHEIRO
Point 5
VIC prévue le 18/01- Fait
Décablage
EN/EL- G. KOTSALOS
Point 3
VIC prévue le 21/01- Fait
Installation de rail de manutention pompes EG
EN/CV – B.BANNISTERE – J.LEHTINEN
EN/EL – K. PEDRO
VIC prévue le 22/01- Fait
Création piquages EG
BA5
Echafaudage CV
EN/CV – A. BROCHE
LSS3
VIC prévue le 23/01 - Fait
Garde-corps groupes froids
BB4
VIC prévue le 24/01 - Fait
Modification échelles à câbles
ECX5
VIC prévue le 25/01 - Fait
Emmanuel PAULAT - EN/ACE

8. Safety aspects for activities (3)
Activity
Group & Work site supervisor
Location
Status
Travaux Ethernet Bas
(excepté BA3)
IT/CS – M. DA COSTA
BAs
VIC prévue le 28/01 - Fait
Démontage clim salle de contrôle
EN/CV – B.BANNISTERE
BA7
VIC prévue le 29/01 - Fait
Maintenance transformateurs
TE/EPC – G. MCTAGUE
BA3/BB3
VIC prévue le 30/01 - Fait
Lignes coaxiales RF
BE/RF – S. CALVO
PMA3 – TA3
VIC prévue le 04/02 - Fait
Retrait cellules 18kV
EN/EL - G. GUTIERREZ
BB3
Géomètres
EN/SMM
Point4 et TJ8
Câble alim écran
EN/EL – T. CHARVET
BAE3
VIC prévue le 05/02 - Fait
Emmanuel PAULAT - EN/ACE

9. Lift & Monte-charge Maintenance February / March
EN-ACE D. Mcfarlane

10. New Access systems at TAG41 / TT40
Unfortunately The access systems of TAG42 & TT40(ECX4) are connected. So we cannot isolate one without isolating the other. As a result both access systems are closed. If you require to access any of the areas on the other side of these doors, please contact me and we can arrange for a “gardien” to be present.
EN-ACE D. Mcfarlane

11. New Access systems at TAG41 / TT40
The commissioning of the new entire TT40 (ex- ECX4) is planned for the end of May 2019… but the access point itself shall be operational by end of April. In the meantime we expect to put in service TAG42 & TAG41 (only the access points) by beginning of March. This means that users can use TAG41 and proceed through TAG42 to access. (whilst we carry on working on TT40)
EN-ACE D. Mcfarlane

12. Planification remplacement roulement extraction tunnel TT60 - UUW1-00076
Hi David, We need to stop the TT60 extraction unit for one day, planned for the 26th February. Can you let us know if this is ok for you ? No effect on BA6, it’s only the TT60 and TT61 that are effected. Cheers, Jani As a result: TT61 will be closed on Tuesday the 26th February. TT60 can remain open as it supplied from other areas as well
EN-ACE D. Mcfarlane

13. New major event created: Evacuation SPS BA6 sextant 6-
Dear All,
It was our team, while moving the plate, who triggered the alarm. The displacement of the alarm was presented at the last ICL and BE-ICS offered us two solutions (see attached). The foreman said that as soon as we unscrewed the plate, the alarm was triggered so probably there is a bad contact inside.
In any case, the plate needs to be moved as we are finishing the works in BA6 and we need to complete the path for cabling. I will check tomorrow with BE-ICs to proceed again to avoid any other trip.
Sorry for the inconvenience. 
If you need further info, please let me know.
Best Regards
Gerardo
EN-ACE D. Mcfarlane

14. How to open the SPS planning
Click here
* You will need the latest version of Microsoft Project installed on your computer
EN-ACE D. Mcfarlane

15. General Schedule https://edms.cern.ch/document/1892837/2.1
Today

16. TI12 & TI18
BA6
TI12 will be opened and inspected by HSE and the FB on Friday the 15th February.
Once we get the all clear from them we will allow access.
If anyone needs to access these tunnels for any reason please let me know so that we can coordinate this.
On the list so far:
EN-EL (G.Gros)
BE-OP (J. Ridewood)
HSE (Richard Morton)
EN-HE (Jean-Louis Grenard)
EN-ACE D. Mcfarlane

17. SPS fire safety loop
The current proposal from EN-CV given the LS2 works schedule for the SPS involves:
SPS water loop not operational from 15/4/2019 to 30/4/2019
SPS water loop with no pressure (pumps off), water remains in the loop except for BA1
Hot-works are foreseen in BA3 and BA6
Sprinkler replacement is foreseen in BA6 at that moment
All other BAs do not foresee hot works
FB and HSE-OHS-XP strives to avoid impact in scheduled activities and to minimize compensatory measures while bearing an acceptable residual risk.
Art Arnalich and Olivier Deschamps agree that the SPS water loop is ACCEPTABLE under the following conditions:
Service down is restricted to 2 weeks (15/4/2019 to 30/4/2019)
Hot works are only carried out in BA3 and BA6.
A visit from a HSE fire expert and FB member is mandatory before starting the hot works to validate general fire safety conditions.
Daily clearance from “superviseur chantier” is mandatory before starting hot works.
Intensive presence of “superviseur chantier” before, during and after hot works.
Sprinkler system is only dismantled in BA6.
In BA3 and BA6, a 10m3 water tank is installed by FB at surface level close to the access shaft.
In BA6, the conditions expressed by HSE to dismantle the sprinkler system are respected: hose layout in the stairs, extra extinguishers, trained crews, alarm means.
In all shafts, FB tractors and trolleys with firefighting equipment are operational and located in the bottom of the shafts.
EN-ACE D. Mcfarlane

18. Please fill out your IMPACTs correctly!!!!!
Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!!
(LS2-SPS-2018/2020)
Do not leave proposed schedule Blank!!!!
I am not psychic!!!
If you clone an IMPACT:
Check the dates are correct
Check the location is correct
Check the description is correct (not just the title)
Basically, CHECK EVERYTHING!!!!
If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning.
If they are not then please contact me so that we can rectify the problem.
IMPACTs should be for specific tasks and not just a general IMPACT valid from the start of the shutdown until the end
Only write an IMPACT for upcoming works (within the next couple of months)
EN-ACE D. Mcfarlane

19. SPS ECRs for LS2: status on 6th February 2019
In Work / New version: 9
Under Approval: 7
Sonia Bartolomé Jiménez EN-ACE-CL – 6th February 2019

20. SPS ECRs for LS2: status on 6th February 2019
SPS-LJ-EC-0016
SPS-blm-ec-0003
SPS-K-EC-0001
SPS-LJ_EC-0005
Approved: 17
Sonia Bartolomé Jiménez EN-ACE-CL – 6th February 2019

21. SPS ECRs for LS2: status on 6th February 2019
SPS-LJ-EC-0016
SPS-blm-ec-0003
SPS-K-EC-0001
SPS-LJ_EC-0005
Released: 20
Sonia Bartolomé Jiménez EN-ACE-CL – 6th February 2019

22. SPS ECRs for LS2: status on 6th February 2019
SPS-LJ-EC-0016
SPS-blm-ec-0003
SPS-K-EC-0001
SPS-LJ_EC-0005
Sonia Bartolomé Jiménez EN-ACE-CL – 6th February 2019

23. SRRs and ECRs: reminder
Tips
All changes to the machine that will impact the beam shall be documented by SRRs/ECRs:
SRR: Space Reservation Request (“light ECR”)
ECR: Engineering Change Request
Templates available on:
To be sent to the SPS configuration manager: or
EN-ACE D. Mcfarlane

24. Group contact persons. (1)
Comments
EN/EL
Guillaume Gros (FC-cabling)
Jeremy Blanc ( FC-FO)
Marcin Szewczyk (EIC)
Gerardo Velazquez (projet rénovation BA3 + goulotte / éclairage sécurité)
Dimitrios Katsanikos (projet rénovation BA )
Denis Ribiollet (OP)
Davide Bozzini (coordination EL)
EN/CV
Bill Bannister (Water, ventilation, air, puisards)
Hassane Sabri (Water, ventilation, air, puisards)
Jani Lehtinen (Water, ventilation, air, puisards)
EN/STI
Walter Scandale (UA9)
Francesca Galluccio (UA9)
Sven De Man
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
Loic de Oliveira
Alan Troller
TE/VSC
Anthony Harrison
Jose Antonio Ferreira Somoza
Jarmo Kortesmaa
Wilhelmus Vollenberg (aC coating)
Viktor Badin(COLDEX)
Vincent Baglin (COLDEX)
EN-ACE D. Mcfarlane

25. Group contact persons. (2)
Comments
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Mickael Azevedo
IT/CS
Maryse Da Costa
Marc-Antoine Denis
Stefano Agosta (GSM)
BE/ICS
Didier Vaxelaire (Access)
Vitor Martins De Sousa Dos Rios (Access)
Tomasz Ladzinski (New access system)
Denis Raffourt (Fire detection)
Michael Dole (Fire Safety)
Anna Suwalska (Sprinklers)
Eva Sanchez-Corral Mena (Planning)
HSE/RP
Angelito Herve
Christophe Tromel
Christelle Saury (BA1 Sextant 1)
Florent Philippon (aspects RP du Fire Safety Project.
EN/ACE
Sonia Bartolomé (E.C.R / S.R.R)
Fred Galleazzi (Intergration)
Scharif Mehanneche (Intergration)
Daniel del Alamo (Intergration)
Emmanuel Paulat (Safety)
EN/HE
Pascal Brunero (Handling Operations)
Sylvain Fumey (Handling Operations)
Bruno Feral (Crane Maintenance)
Gilles Roche (Lifts Maintenance)
Jean-Louis Grenard
EN-ACE D. Mcfarlane

26. Group contact persons. (3)
Comments
BE/OP
James Ridewood
Stephane Cettour Cave
BE/RF
Eric Montesinos (RF upgrade)
Simon Rains
Gino Cipolla
Charles Julie
SMB/SE
Alejandro Martinez Selles
Remi Noel
Renzo Salustro
Stewart Alexander Mcilwraith (Beam Dump)
TE/ABT
Francesco Castronuovo
Gael Bellotto (Kickers)
Peter Burkel (Kickers)
Cedric Baud (Septa)
Etienne Carlier (New Beam Dump)
EN/SMM
Patrick Bestmann (Survey)
Camille Vendeuvre (Survey)
Jerome Lendaro (BIDs controls / RADMONs)
TE/MPE
Richard Mompo (WIC)
Ivan Romera Ramirez (BIS)
SMB/SIS
(Cleaning)
Paulo Alexandre Fonseca Da Costa
David Joseph Rene Chameaux
Laetitia Lejeune
Veronique Sogno
EN-ACE D. Mcfarlane

27. Group contact persons. (4)
The E-group for the SPS Planning and coordination is:
SPS-Coordination-meeting (SPS Technical Coordination)
You can add or remove your name for this E-group. Please check that the correct people from your group are on this this E-group.
EN-ACE D. Mcfarlane

28. Access rights and safety equipment
EVERYONE who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
CERN Safety Introduction.
Electrical Safety Awareness.
CERN – Beam Facilities.
SPS – Machine.
AWAKE (to access TAG41) (Required since the 1st June 2018)
Self Rescue Mask Training. (Classroom training)
RP Controlled Area ***NEW***
The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!!
Zone Code “SPS” for access into the SPS
Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL” (Contractors must complete a training)
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns)
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre. (All contractors must have an additional company passive dosimetre!!)
Helmet plus Light. (The light on your phone is NOT sufficient)
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT!!!!
Please note that personnel are not allowed to work in the tunnel alone!!
EN-ACE D. Mcfarlane

29. EN-ACE D. Mcfarlane

30. On-line course "controlled area refresher" needed to access SPS or NA target area
In order to keep your access to SPS (all access points) in 2019, you must complete, preferably before the end of January 2019, the online course “Controlled area – refresher” on lms.cern.ch:  
In case you have not yet done the pre-requisites below, you will have to do these online courses first:
YOU HAVE UNTIL THE END OF JANUARY TO COMPLETE THIS COURSE!!
EN-ACE D. Mcfarlane

31. Important Contacts Useful Contact Numbers
SPS Coordination Team (161735)
David MCFARLANE
Jonathan Pascal Meignan –
Antonio Grande Mallavia
Franck BAIS –
Control Room
TI CCC – 72201
CSA RP
Angelito Herve –
Christophe Tromel –
Christelle Saury (BA1 Sextant 1)
Florent Philippon (aspects RP du Fire Safety Project.)
Dosimétrie Service
Building
EROS Engineering Referent for Operational Safety
Emmanuel Paulat –
John Etheridge
EN-ACE D. Mcfarlane

32. Who are the TSOs around the SPS?
Building number
TSO
Deputy TSO
814 (SPS ring & transfer tunnels)
Franck BAIS
David MCFARLANE
868 (BA1 surface)
Gael BELLOTTO
Antoine PROST
869 (BA2 surface)
870 (BA3 surface)
Christophe RENAUD
Charles JULIE
871 (BA4 surface)
Loic DE OLIVEIRA
Hafid KADIR
872 (BA5 surface)
Frederic DALIGAULT
873 (BA6 surface)
876 (BA7 surface)
Aymeric BOUVARD
Stephane Bernard REIGNIER
806 (TT10 ventilation hut)
Bill BANNISTER
Hassane SABRI
898 (TT20 ventilation hut)
Aziz AMAMOU
EN-ACE D. Mcfarlane

33. A.O.B
Bonjour
Merci de faire un rappel en réunion sur le slide ci-joint svp qui précise que l’équipe de Michel Arnaud ne FAIT PAS les traçages mais uniquement les perçages
Tout est clair, pas d’interprétation possible.
Par avance merci
Serge
EN-ACE D. Mcfarlane

34. Useful websites Link to SPS planning meetings on INDICO
Link to the SPS planning
Next General Planning meeting
20/02/2019
EN-ACE D. Mcfarlane

35. Back-up Slides
EN-ACE D. Mcfarlane

36. LS2 activities SPS EN-ACE D. Mcfarlane LIU Project
Extraction protection devices:
Replacement of TPSC4 (LSS4)
Replacement of TPSG6 (LSS6)
200 MHz RF power upgrade (LSS3, BA3, BAF3)
200 MHz low level RF upgrade
Consolidation of BB3 cooling plant
New modern static var compensator (BEQ1)
Reconfiguration of LSS1 (LSS1, BA1)
New beam loss monitors
New upgraded scraper
Replace one injection kicker MKP
Reconfiguration of the enlarged quadrupoles (11610, 11710, 11810)
New rotational Wire Scanners BWSRE
(LSS4, LSS5)
Change all the electrostatic septum ZS (LSS2)
LHC injection lines TI2 and TI8 (see LHC coordination)
New collimators TCDIs
New vacuum valves
aC coating (QF SSS, MBB 5+ 6-, LSS drifts all)
New flanges for the impedance reduction
LIU Project
Replacement MOPOS electronics (Sextants 1,2,3,4,5,6)
Add a vacuum valve (sector 210)
Reconfiguration of LSS5 (ECA5, ECX5, LSS5)
New Beam Dump
Replace beam gas ionisation profile monitor (BGI)
Replace the synchrotron light monitor (BSRT)
New kicker magnet with vertical deflection for dumping MKDV (and generator)
Reconfiguration of the enlarged quadrupoles (51610, 51810)
Fire Safety Project
New PPS Project
New UA9 cristal and goniometer pair
Consolidations
Maintenance
Upgrade
New emergency lighting systems
New safety cable tray
Consolidation of the B-train
WIC and BIS deployment
Refurbishment of the lift (BA3, BA6)
Electrical sub-station consolidation (BA1,2,4,6)
Fire Safety
Fire compartments
Fires safety systems
Manual fire fithing systems
Automatic fixed fire fihting systems
New access systems
New personnal access devices PAD
New material access Devices MAD
New emergency exite doors
New beam loss monitors
De-cabling Project
EN-ACE D. Mcfarlane

37. EN-ACE D. Mcfarlane

38. Master Schedule (Version 1.3)
EN-ACE D. Mcfarlane

39. Master Schedule (Version 1.3) IST Period for SPS
/!\ Shutdown Period does not mean work/access possible
Start of the cleaning campaign in July
Global New Access System Tests
Etc…
SPS
6 weeks of Individual System Tests (access restriction)
List of known tests that need to start before the IST period:
New 200 MHz RF System from June 2020
New Beam Dump System and reliability run to be defined
No works/installations scheduled later than June 2020
EN-ACE D. Mcfarlane

40. The Coordination team David Mcfarlane Julie Coupard
SPS Facility Coordinator
Overall planning and coordination
Julie Coupard
Deputy SPS Facility Coordinator
Deputy overall planning and coordination
Jonathan Pascal Meignan
Planning and coordination of the LIU beam dump installation at BA5 and reconfiguration of BA1.
Antonio Grande Mallavia
Planning and coordination of all beamline affected activities.
EN-ACE D. Mcfarlane

41. The Coordination team Franck Bais Romuald Bihery Cedric Halbert TSO
Onsite supervision
Romuald Bihery
Cedric Halbert
Space management of the surface areas of the SPS points during LS2.
EN-ACE D. Mcfarlane

42. EROS Team and Organization SPS
Emmanuel Paulat
Telephone:
Points: 3, 4, 5 and 7
Backup John Robert Etheridge
John Robert Etheridge
Telephone:
Points 1, 2 and 6
Backup Emmanuel Paulat
Cyrille Patrick Bedel
Telephone:
Back Up for John Robert Etheridge and Emmanuel Paulat
EN-ACE D. Mcfarlane

43. Procedure to request Project Online Professional Licenses
Who? CERN users who need professional access to EN/ACE coordination schedules for CERN accelerator complex
How?
EN-ACE D. Mcfarlane