1. Research Finance Office 27th March 2019
Research Accountant
Research Finance Accounts
Postgraduate Research Accounts

2. 5th Floor, Park House, Grangegorman.
What we do:
The Research Finance Office provides financial support and assistance to Researchers for internal and externally funded research activity.
Where we are based:
5th Floor, Park House, Grangegorman.

3. We can help with: Budgetary advice Project Setup
Preparing Financial Claims
Audits
Postgraduate Finances

4. Budgetary Advice Proposals Read the funders guidelines
Costs need to be necessary, additional, actual and auditable
EU Unit Costs

5. Project Setup
When all approvals have been completed in RIS, a notification is sent to Research Finance advising that the project is ready to be set up on the Agresso System.
Original signed letters of offer and contracts should have been submitted to the PAMO office prior to RIS approval. Project codes will not be issued unless all necessary documentation has been provided.
An will be sent to the PI informing them of the project code.
When this is received expenditure can be incurred.
Research Finance will advise HR if SRFs are to be submitted.
Payroll will set up the project code on the Core Expenses system.

6. Preparing Financial Claims
Funders should make contact with Research Finance regarding claims due to be submitted
Project Transaction Listings can be provided to the PI to assist in preparing the claim
PI should highlight any costs which are not related to the project or costs not yet charged to the project
If payroll costs need to be transferred to the project original signed timesheets must be provided to support the transfer
Ineligible costs should be removed before the claim is submitted
Costs can only be claimed within the funding period
All claims MUST be processed and submitted through the Research Finance Office

7. Audits Prepare audit file on an ongoing basis
Timesheets – if NOT 100% on project
Time Declarations if 100% worked on project
Employee Contracts
Payslips
Student Offer Letters
Hourly Rate based on 1720 hours
Keep boarding Cards, Minutes of Meetings, Conference attendance certificate etc

8. Postgraduate Finances
Postgraduate Finance deals with all areas relating to postgraduate accounts:
Student account set up
Processing of EFT expense claims – for non staff members
Processing of Purchase Order requisitions
Approving Core Portal claims for students with a staff number
Liaising with Payroll re stipend payments

9. Finance Contacts Procurement Michelle O’Brien/Liz Darcy (Tendering)
Paul Carroll (Supplier Setup)
Accounts Payable Ross Lynam Loane
Accounts Receivable Aveen Murray
Core Expenses/EFT’s Lisa Curtis
Payroll Jacinta Cahill

10. Local Accounts Offices
Angier Street Paul Woods
Bolton Street Richard Tobin
Cathal Brugha Street Maurice Boland
Kevin Street Vacant
FOCAS Building Vacant
Greenway Hub Kevin Corbett

11. http://www.dit.ie/intranet/finance/policiesandprocedures/ Thank you
Please refer to all Financial Policies & Procedures
Thank you