1. The Importance of Your Votes - Voting Procedures
IFTA ANNUAL BUSINESS MEETING
JULY 18, 2008
New Orleans, LA
Sheila Rowen (TN)
IFTA, Inc. Board of Trustees

2. Membership Voting
IFTA, Inc. Articles of Incorporation – Article 12 governs voting to amend the Bylaws
IFTA, Inc. Bylaws – Article 3, Section 5 governs
Electing trustees to the Board
Voting to conduct general membership business
IFTA Articles of Agreement governs voting on
Ballot submissions (Full & Short Track) – changes to the Agreement, Audit and Procedures Manuals – R1600
Consensus Board Interpretations (CBI) –R1720
Resolution of Expulsion – R

3. IFTA, Inc. Bylaws Provisions
Quorum.
Two-thirds majority of active member jurisdictions
Quorum required to conduct business of IFTA, Inc. at a meeting of the member jurisdictions
Voting Rights
General Business - each active member entitled to one vote on each matter at a meeting
Election of Trustees to the Board – each active member entitled to one vote for each trustee being elected
Active member may cast a vote by an authorized representative in person or by proxy
Majority
Means a two-thirds majority of the active member jurisdictions when referring to votes of members

4. Majority Vote
Election to the IFTA, Inc. Board of Trustees requires the candidate to receive two-thirds majority affirmative vote
Any other general business of the membership requires two-thirds majority vote
Two-thirds = 39 affirmative votes

5. Annual Meeting According to the Bylaws:
An annual meeting must be held once each year for the purpose of electing trustees to the Board and for the such other business as may come before the meeting.
The annual meeting shall be held at such time and place as determined by the Board.

6. Conducting General Business
Includes approval of the minutes of the previous Annual Business Meeting
Business that will be conducted at this year’s meeting include:
Election to IFTA, Inc. Board of Trustees
Approval of the 2007 Annual Business Meeting Minutes
Proposed amendments to the IFTA, Inc. Bylaws

7. IFTA Articles of Agreement - Ballots
Ballots Submission - by any member jurisdiction, Audit Committee, Agreement Procedures Committee, Law Enforcement Committee, Program Compliance Review Committee or the Board
Short Track – submission at least 45 days before the Annual Business Meeting is preferred
Full Track – 1st comment period (45 days) must be completed and proposal for consideration submitted 45 days before the Annual Business Meeting

8. IFTA Articles of Agreement - Ballots
Required to discuss all full track and short track proposals at the ABM
Ballot sponsors may request a straw vote to see if there is support for the ballot proposal
Straw vote is not binding – it’s simply a tool to determine support

9. Short Track Ballots - Voting
Vote (affirmative or negative) must be made by member jurisdictions for continuing each short track ballot – R
Affirmative vote of at least three-fourths of total member jurisdictions required for continuation of a short track ballot
Three-fourths = 44 AFFIRMATIVE VOTES
Less than 44 votes ballot dies

10. Full Track Ballots - Voting
Sponsor may request the member jurisdictions to vote (affirmative or negative) to place the full track ballot on the short track ballot process – R
Affirmative vote of at least three-fourths of total member jurisdictions required to place a full track ballot on the short track process
Three-fourths = 44 AFFIRMATIVE VOTES
Less than 44 votes ballot remains a full track ballot

11. Questions?