1. GOALS Smarter & Wiser Efficient & Effective
Explore New Opportunities & Ways of Doing Our Business

2. ASSUMPTIONS
Grants mainly made within Focus Areas, irrespective of business unit
GMS to enable RSA to grant to various categories (individuals, teams, centres of excellence, institutions, etc) and for a variety of activities (research, training, workshops,travel,networking,etc)
Most steps in grant making process are generic but application may differ depending on business unit

3. GRANTS MANAGEMENT AND GRANTS ADMINISTRATION
MANAGEMENT = DECISION MAKING
ADMINISTRATION = EXECUTION THRU INFORMATION TECHNOLOGY & FINANCIAL SYSTEMS
INTEGRATE & AUTOMATE ADMIN SYSTEMS

4. INTEGRATED GRANTS ADMINISTRATION (1)
IMPROVED BUSINESS PROCESSES & PRINCIPLES
STAGGERED PROCESSES
DEDICATED FUNCTIONS FOR ONE ON ONE COMMUNICATION
REAL-TIME FINANCIAL & STATISTICAL REPORTS

5. INTEGRATED GRANTS ADMINISTRATION (2)
DIFFERENTIATED GRANT CYCLES PER CATEGORY (LONGER FOR TEAMS, CoE’S)
DEBURDEN MANAGEMENT CADRE
POOL RESOURCES
DETERMINE DECISION MAKING LEVELS (WHO DECIDES WHAT)
INTEGRATE & AUTOMATE ALL INFO SYSTEMS

6. TIME FRAME
THE DEVELOPMENT OF AN INTEGRATED IT SYSTEM IS FUNDAMENTAL TO AN INTEGRATED GRANTS ADMINISTRATION & IS DEPENDENT ON THE DEVELOPMENT OF CLEAR AND HARD & FAST BUSINESS RULES & PROCESSES.
THE LATTER IS STILL TO BE DEVELOPED

7. ACKNOWLEDGEMENT
EXTREME DIFFICULTY OF RETHINKING YOUR BUSINESS STRATEGIES WHEN YOU ARE INTENSELY INVOLVED IN IT EVERY DAY

8. RECOMMENDATIONS
BUSINESS UNITS MUST DETERMINE OWN GRANTING CATEGORIES, BUT THE INTRODUCTION OF A CENTRES OF EXCELLENCE CATEGORY WITH LONGER CYCLES & BLOCK FUNDING SHOULD BE ADDED
APPOINT & RELEASE SPECIAL TEAM TO DESIGN INTEGRATED BUSINESS PROCESSES & - OFF CAMPUS

9. PRINCIPLES INTEGRATED IT, FINANCIAL & COMMUNICATION SYSTEMS
SIMPLE SYSTEMS THAT ARE USER-FRIENDLY AT BOTH ENDS
REALISTIC TIME FRAMES
DIFFERENTIAL RESPONSIBILITY & ALL LEVELS
AUDITABILITY OF DECISIONS & ACTIONS
INTEGRATED IT, FINANCIAL & COMMUNICATION SYSTEMS
AVOID TAIL WAGGING THE DOG

10. WAY FORWARD:
TEAM TO LOOK AT GRANT MAKING PROCESSES OF SIMILAR ORGANISATIONS
TEST NEW APPROACH WITH INDEPENDENT INDUSTRIAL ENGINEER OR OPERATIONAL MANAGEMENT SPECIALIST