1. BASIC IRRS TRAINING Lecture 8
Scheduling IRRS Missions

2. Outline Learning Objectives Timing of Preparations
Standard IRRS Preparation Timeline
Schedule of the Mission
Important Details
Summary
Basic IRRS Training - Scheduling IRRS Missions

3. Learning objectives After finishing this lecture the trainee will:
be acquainted with the steps of preparations for an IRRS mission;
know the timing of the important instances of an IRRS mission;
realize that relatively little time is available before providing the main conclusions of the review;
understand the importance of timely discussions with counterparts and team members;
be advised to develop daily her/his mission report part.
Basic IRRS Training - Scheduling IRRS Missions

4. From Lecture 1: Phases of IRRS
Basic IRRS Training - Scheduling IRRS Missions

5. Timing of preparations
Basic IRRS Training - Scheduling IRRS Missions

6. Standard IRRS Preparation Timeline
T0 is the beginning time of the IRRS mission
Basic IRRS Training - Scheduling IRRS Missions

7. Standard IRRS Preparation Timeline (2)
Basic IRRS Training - Scheduling IRRS Missions

8. Contents of the ARM Referring to Training Lecture 14:
Expected content of the ARM is described in the IRRS Guidelines, Appendix V.
The most important parts are documents describing:
The national legal and governmental framework for nuclear and radiation safety
The regulatory body´s organization and procedures
Written responses to the IRRS self-assessment questionnaires
Summary report of self-assessment with list of non- compliances and Action Plan
Detailed material related to the items above , as applicable
Basic IRRS Training - Scheduling IRRS Missions

9. Self-assessment and Action Planning
Basic IRRS Training - Scheduling IRRS Missions

10. Standard IRRS Preparation Timeline (3)
Basic IRRS Training - Scheduling IRRS Missions

11. Standard IRRS Preparation Timeline (4)
Basic IRRS Training - Scheduling IRRS Missions

12. Standard IRRS Preparation Timeline (5)
Basic IRRS Training - Scheduling IRRS Missions

13. Standard IRRS Preparation Timeline (6)
Basic IRRS Training - Scheduling IRRS Missions

14. Schedule of a mission
Basic IRRS Training - Scheduling IRRS Missions

15. Bases of the schedule Experience from past IRRS missions
Expert advice from experienced IRRS participants
Application and fine tuning in recent missions
Subject to adjustment to specificities of actual missions
Basic IRRS Training - Scheduling IRRS Missions

16. Standard Mission Schedule – first week
Basic IRRS Training - Scheduling IRRS Missions

17. Standard Mission Schedule – second week
Note that the schedules assume that the missions start on Monday. When this is not the case, the schedules apply accordingly.
Basic IRRS Training - Scheduling IRRS Missions

18. Standard Mission Schedule – follow-up
Will not be detailed here
Basic IRRS Training - Scheduling IRRS Missions

19. Important details (1) Saturday (or 2 days prior to the mission start)
Arrival of the team
Informal dinner to get acquainted
Sunday
Team building
Self-intro
Refresher training
Initial team meeting
Details of the actual mission
First impressions and findings from ARM
(to submit two weeks prior to the mission)
Basic IRRS Training - Scheduling IRRS Missions

20. Important details (2) Monday (first day of the mission)
Entrance meeting (general, condensed status information by both parties)
Interviews (start right the first day, prepare questions list before, continue every day till Thursday)
Daily team meeting (every day to summarize and inform)
Report writing (start right the first day, continue every day till Friday)
Basic IRRS Training - Scheduling IRRS Missions

21. Important details (3) Wednesday (third day of the mission)
Interviews + in-group discussions to harmonize
Visits are started (continued also next day)
Preliminary findings (recommendations, suggestions) are to be submitted and discussed
(Note: findings can be formulated also later if needed)
Basic IRRS Training - Scheduling IRRS Missions

22. Important details (4) Thursday (fourth day of the mission)
Interviews (all topics and areas should be covered by the end of the day) + in-group d.
Visits (time is to be reserved for the formulation of findings from the visits)
EPR exercise (time is to be reserved for the formulation of findings from the exercise)
Report writing
Basic IRRS Training - Scheduling IRRS Missions

23. Important details (5) Friday (fifth day of the mission)
Draft report parts of the reviewers should be submitted by noon
First policy discussion
Cross-reading of the report chapters by the reviewers (read others’ parts)
Basic IRRS Training - Scheduling IRRS Missions

24. Important details (6) Saturday (sixth day of the mission)
Cross-reading
Discussion and finalization of the draft report
Basic IRRS Training - Scheduling IRRS Missions

25. Important details (7) Monday (eighth day of the mission)
Reviewers discuss their findings with counterparts
Second policy discussion
Finalization of observations
Tuesday (ninth day of the mission)
Team discusses the entire report
Basic IRRS Training - Scheduling IRRS Missions

26. Important details (8) Wednesday (tenth day of the mission)
Submission of the draft report to the host
Thursday (eleventh day of the mission)
Final discussion of the draft report with the host
Basic IRRS Training - Scheduling IRRS Missions

27. Important details (9) Friday (twelfth day of the mission)
Submission of the final draft report to the host
Exit meeting
(Press conference)
Departure of the team
Basic IRRS Training - Scheduling IRRS Missions

28. Summary
Planned and timely preparation of a mission is of primary importance
Tight schedule of a mission established based on past practice
Important instances:
First impressions in initial team meeting
Early start of report writing
Preliminary findings on the third day
Well prepared interviews
Draft report on the fifth day
Cross-reading
Photo: V. Friedrich
Basic IRRS Training - Scheduling IRRS Missions

29. THANK YOU FOR YOUR ATTENTION
This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission
Photo: V. Friedrich
Basic IRRS Training - Scheduling IRRS Missions

30. Discussion
What is the time-frame available for you as a reviewer for interviews and fact finding in an initial mission?
When will you start writing the mission report?
Basic IRRS Training - Scheduling IRRS Missions