1. What IS A Project Office?
ProjectExperts
USA

2. PMO Guidelines
Your Project Management Office can assume a variety of roles.
To get maximum benefit, tailor it to your objectives, structure and culture.
Start small, and grow functions gradually; do not start too many actions at once.
It’s smart to start with things that help most.

3. Project Office Focus areas
Focus on a combination of these areas
Serve Executive Management
Enhance and assist IS
Support Project Managers
Support Project Teams
Implementation Strategy: Begin bottom-up

4. Project Office Functions
A Summary of Functional Areas
Project Planning Support
Project Audit
Project Control Support
Project Team Support
PM Skills Development
Project Management Tools Support
PM Process Management
Project Manager Contracting
Executive Information Support

5. Project Office Functions
1. Project Planning Support
Kick-off project with Rapid Initial PlanningTM
Provide estimating consulting
Maintain methodologies
Store and tune reusable templates
Maintain metrics

6. Project Office Functions
2. Project Audit
Perform product review i.e., PASSTM
Check process at milestones, i.e., PASS
Do closure follow-up, Benefit/Cost review
Retrieve and share lessons learned
Perform ongoing oversight
PASS, Project Audit Support Service is our trademark for our pre-emptive review service.
We believe in preventing problems through agile intervention, rather than just recovering from them.

7. Project Office Functions
3. Project Control Support
Provide change control double-check
Assist timesheet entry
Perform timesheet review
Provide trend analysis
Provide Status Report assistance
Distill and summarize Status
Monitor Issue Logs

8. Project Office Functions
4. Project Team Support
Provide Teambuilding
Coach in PM methods (estimating, tracking)
Perform Expert Estimating
Monitor project cost vs. progress
Provide other administrative support

9. Project Office Functions
5. PM Skills Development
Administer Competency Model
Apply Skills Needs Assessment ProcessTM
Assess project performance
Perform continuous learning and coaching
Coach for and reward PM Certifications

10. Project Office Functions
6. Project Management Tools Support
Perform tools needs assessment
Evaluate and acquire tools
Coordinate tools training and coaching
Provide tools support
Evaluate tools effectiveness

11. Project Office Functions
7. PM Process Management
Assess IS management (CMM)
Review and recommend policies & roles
Acquire and develop consistent PM methods
Provide management, customer PM training
Accomplish PM institutionalization

12. Project Office Functions
8. Project Manager Contracting
Perform project cost-justification
Collect and house expert project managers
Provide project managers to projects
Provide project intervention services
Fund project management fellowships for project methods research

13. Project Office Functions
9. Executive Information Support
Perform or support Strategic Planning
Support Portfolio management
Prioritize Projects
Allocate cross-project resources
Evaluate project performance
Maintain Executive dashboard

14. Decision Time Actions For You Go back through this presentation
Rank each item as low, medium or high interest or value for your organization
Rank each item as low, medium or high for ease of implementing
Implement easiest, high value items first.

15. Implementation Steps Follow Up Start with one highest-priority action
Add other high-priority actions gradually
Use managers as coaches
Collect and showcase good examples
Goff’s guideline: 1 project office consultant for each 50 PM practitioners supported.

16. Brought to you by the ProjectExperts
Stacy Goff
USA